2015-06-23 Planning & Organisation Committee Meeting Agenda

PLANNING & ORGANISATION COMMITTEE MEETING AGENDA                                 23 JUNE 2015


Previous Council Consideration
Ordinary Meeting, 4 June 2015, Item 5 Page 4
RISK MANAGEMENT PROGRAM AND BUSINESS CONTINUITY MANAGEMENT
That the Audit Committee note the report by the Governance Advisor to the Audit Committee
Meeting dated 25 May 2015 providing an update regarding Council’s Risk Management
Program and note the draft Business Continuity Management Policy as outlined in
Attachment 2.
Ordinary Meeting, 4 June 2015, Item 6 Page 4
FRAUD AND CORRUPTION PREVENTION
That the Audit Committee note the report by the Governance Advisor to the Audit Committee
Meeting dated 25 May 2015 providing an update on Council’s Fraud Risk Management
Framework and note the draft Fraud and Corruption Prevention Policy as outlined in
Attachment 1.
Finance & Risk
Both policies form part of Council’s risk management framework.
Council has a statutory obligation to adopt control measures to manage risks.
 Failing to undertake a proactive approach to fraud and corruption prevention leaves the
organisation exposed to an increased risk of fraud and corruption, which can lead to
significant financial and reputational damage.
Failing to take a robust yet practical approach to Business Continuity Management within
Council leaves the organisation vulnerable to a variety of negative consequences.
Consultation
External Consultation - Community & Stakeholder
The Governance Advisor has consulted with Fran Gilbert, Regional Risk Co-ordinator for
Jardine Lloyd Thompson on behalf of the Local Government Mutual Queensland in relation
to Council’s Risk Management Framework and associated documents.
The advice of the QAO has also been considered in the development of the policies.
Internal Consultation
The Governance Advisor has liaised with the Leadership Team and Audit Committee in
relation to the content of the policies.

Departments/Sections Consulted:

x   Community Services                      x   Planning & Infrastructure
    Disaster Management & Public Order          Building & Plumbing Services
    Waste & Environmental Health                DA Planning
    Community Facilities                        Strategic Land Use Planning
    Cultural Facilities                         Asset Design & Investigations
                                                Asset Planning
                                                Civil Operations
                                                Environment

x   Executive Office                        x   Corporate Services
    Community Engagement                        Finance
    Customer Service                            ICT
    Executive Support                           Procurement & Fleet
    Governance                                  Property & Facilities
    Human Resources                             Revenue Services




                                                                                Page 114 of 123