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Pensasr Project Construction Management Plan
Plans and drawings: the text below has words only, no drawings.
PROJECT MANAGEMENT PLAN
(PMP)
For
Project Number: G20-010
Project Name: 215 David Low Way, Peregian Beach
Pensar Project Infrastructure Pty Ltd. ABN 49 626 424 842
8 Hockings Street, South Brisbane QLD 4101
PRINCIPAL CONTRACTOR:
Position Name Signature Date
Prepared By: Ryan Vass
Project Manager
Reviewed By: Daryl Curran
HSEQ Manager
Approved By: Michael Bissett
Director/GM
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Page 2
Project Management Plan Table of Contents Project Management Plan Review Process 3 1. Introduction 4 1.1 Purpose of this Document 4 1.2 Notes on Format of this Document 4 1.3 Folder Structure: Site Office 4 2. Project Scope and Objectives 6 2.1 In Scope 6 2.2 Out of Scope 6 2.3 Project Objectives 6 2.4 Project Specific Constraints 6 3. Project Organisation and Construction Program 7 3.1 Project Organisation 7 3.2 Construction Program 7 4. Suppliers and Sub-Contractors 7 4.1 Suppliers List 7 4.2 Sub-Contractors Agreements 7 4.3 Orders & Associated Detail 8 5. Project Documents (Folders) 8 5.1 Drawings & Drawing Register 8 5.2 Specifications 8 5.3 Schedule of Quantities 8 5.4 Daily Job Costing 8 5.5 Site Communication 9 5.6 Client Correspondence 9 5.7 Sub-Contractor Correspondence 9 5.8 Variations – Register & Correspondence 9 5.9 RFIs – Register & Correspondence 9 5.10 Extension of Time - Register & Correspondence 9 5.11 Other “Confidential/Company papers” 9 6. IMS Requirements 9 6.1 Risk Assessment – Procedure & Records 9 6.2 Work Procedures 10 6.3 Hazardous Materials & Dangerous Goods Register 10 7. Traffic Management Folder 10 8. “Other Matters” Folder 10 8.1 Forms 10 Document Control (for template) 11 Project Management Plan (GRP-PLN-001-PROJECT NUMBER) January 2019, Rev: 5 215 David Low Way, Peregian Beach/ G20-010 Page 2 of 11
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Project Management Plan
Project Management Plan Review Process
The Project Management Plan (PMP) must be reviewed after any:
• Changes to the scope of works
• Changes to the design that create additional safety risks;
• Changes to relevant legislation, Codes of Practice or industry standards;
• Changes to the Clients safety systems;
• Safety alerts from external bodies that are relevant to the scope of works;
• Incidents, not limited to the project, where internal system changes are implemented;
The PMP must be reviewed monthly as a minimum even if no changes have occurred.
Any additional risks must be documented on the Project Risk Assessment (WHS-RA-003).
The Project Manager (PM) is responsible for ensuring that any changes to the PMP are communicated to
the members of the Project Management Team and relevant workers and subcontractors.
PMP REVIEW
Changes Reviewed
Project Relevant
Rev Changes made (if Mgt. workers
Date Reason for Review By Status
# applicable) Team and sub-
contractor whom
Y / N Y / N
A 25/11/ Initial Draft – Issued Nil – Initial Draft Y N/A RV Closed
2019 for Review
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Project Management Plan
1. Introduction
1.1 Purpose of this Document
The purpose of this document is to detail how the project will be managed and documentation stored; and
also to provide a baseline for the measurement of its progress.
Copies of this management plan and all other management plans for this project must be made available
for Sub-Contractors either in electronic format or hard copy upon request.
1.2 Notes on Format of this Document
This Project Management Plan (PMP) defines project specific resources, responsibilities and procedures
that are to be deployed on the project as well as the format of records to be developed which will
progressively provide evidence of implementation of control measures and achievement of client and
stakeholder requirements.
This document is the only copy prepared and approved for use on the project site. The Project/Site
Engineer is responsible for maintaining the folders in good condition, including addition of readily
retrievable records as the project proceeds. Uncontrolled copies of this document will be prepared as
warranted (e.g. for reference by clients or their representatives). Such copies will not include project
records.
1.3 Folder Structure: Site Office
To ensure compliance with the Pensar Integrated Management System (IMS) all of the documentation
stored in the project folders listed below is to be completed accurately, signed where applicable, and be a
true and accurate representation of the works being conducted.
(Folders can be combined/expanded according to the project size).
Folder 1: Management Plans (and associated appendices)
• This PMP
• The Site Safety Plan (SSP) which is generally based on the WHSMP template defines as
necessary project specific safety objectives and control measures.
• The Site Environmental Management Plan, which is generally based on the EMP template,
defines as necessary project specific environmental objectives and control measures.
• Quality Management Plan
• Traffic Management Plan
All Management Plans are located in Folder 1 and stored electronically on the project drive, accessed
via the following link:
Z:\Shared\Resources and Regional (R)\01. Jobs - Regional\FY 2019-2020\G20-020 215 David Low
Way Peregian Beach\08. Management Plans
Folder 2: Inductions
The “Site Specific” induction is located here. The following documents are to be included:
• Site Induction Register (WHS-FRM-018).
• Worker Induction Record (WHS-FRM-019)
• Plant Operator Verification of Competency (PLT-FRM-002) is to be attached where applicable
Folder 3: Plant
• Plant Register (PLT-REG-001)
• Inspection Checklists (PLT-FRM-009)
• Daily Plant Checklists (PLT-FRM-001) completed by the Operator and checked by a Pensar
Representative each day.
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Risk Assessments and Service Histories (provided by the operator)
Folder 4: Pensar SWMS
Stored here and electronically on the project drive, accessed via the following link:
Z:\Shared\Resources and Regional (R)\01. Jobs - Regional\FY 2019-2020\G20-020 215 David Low
Way Peregian Beach\09. Safety\05. SWMS
Folder 5: Sub-Contractor SWMS – Ensure all SWMS have a completed checklist attached:
• Subcontractor SWMS Checklist (WHS-FRM-012)
Folder 6: Daily/Weekly Forms (Pre-Starts/Weekly Site Safety & Environment Inspection/Supervisor’s
Sheet)
• Weekly Site Safety & Environment Checklists (WHS-FRM-013),
• Daily Supervisor’s Sheet (GRP-FRM-002)
• Daily Pre-Start Meeting (WHS-FRM-020)
Folder 7: Permits (Permit Register, Current and Closed Permits)
Permits (Link to Permits on Server) together with associated Dial Before You Dig details, underground
services data and copies of reports on any sub-surface investigations are stored in Folder 7.
Folder 8: Quality (ITPs, Check Sheets, Inspections, Audit Reports, Incidents /Hazards etc)
Include here copies of reports for all incidents that have occurred on or associated with this project; where
warranted, an Incident Register is also to be included here to facilitate review and close-out of Incident
Reports. Depending on the size of the project, this may be stored at Head Office
• Incident Reports (WHS-FRM-027)
• Hazard / Near Miss Report (WHS-FRM-029A)
Stored in Folder 8 and/or electronically on the project drive, accessed via the following link:
Z:\Shared\Resources and Regional (R)\01. Jobs - Regional\FY 2019-2020\G20-020 215 David Low
Way Peregian Beach\10. Quality AssuranceFolder 9: Minutes (Meetings – Project Team/Client etc)
• Toolbox meeting minutes (WHS-FRM-014)
• Project Team Site Meetings (GRP-FRM-005)
Stored in Folder 9 and/or electronically on the project drive, accessed via the following link:
Z:\Shared\Resources and Regional (R)\01. Jobs - Regional\FY 2019-2020\G20-020 215 David Low
Way Peregian Beach\09. Safety
Folder 10: Other
Any documentation that needs to be stored which has not been listed above.
Link to folder labels template in “O” Drive: Folder Labels
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2. Project Scope and Objectives
2.1 In Scope
This defines the project boundaries to facilitate effective management of deliverables on time and to
agreed/approved cost.
The scope of works for 215 David Low Way, Peregian Beach, includes all design related aspects from
initial conception to issuing of for construction plans, production of as constructed documentation and
final submission to Council (including plan sealing and cadastral survey set out and registering of
properties). In summary the design aspects includes;
• Full Civil Construction design (bulk earthworks stormwater, sewerage, water reticulation,
roadway, etc.)
• Electrical Design including conduit alignment, pit locations, cabling details, location of pad mount
transformers, property connections any additional electrical fixtures;
In relation to the construction works, the scope of works defined within the For Construction plans will
generally entail the following items;
• Stripping of Topsoil;
• Bulk Earthworks (approximately of imported 12,000m3 earthworks);
• All drainage installation including inter-alotment drainage to the legal point of discharge;
• Construction of gravity sewerage reticulation to the existing sewerage network;
• All electrical reticulation installation to service including pits, pipe, cabling, jointing and any other
items required within the electrical design;
• Construction of water reticulation network
• Preparation of subgrade and placement of gravel within the newely defined roadway, potential
construction of concrete roadways to be reviewed
• All quality assurance testing of the aforementioned items to the minimum requirements of the
relevant local authority (i.e. Noosa Shire Council, Unitywater, Energex, etc.) will form part of the
scope works.
2.2 Out of Scope
The following items are considered to be out of scope for Pensar/ this document:
• Building works and any allotment construction works unless noted within the Civil Design
• Concrete roadways and subgrade preparation are considered out of scope at this stage
• Any other items discussed to be excluded during the tender review process
2.3 Project Objectives
Include here a statement of what the project is expected to achieve including potential benefits based
upon the current state of knowledge and understanding, e.g.:
• Construction of a specific stage of a high standard subdivision.
• Meet client expectations and time targets.
• Close co-operation with other parties operating in the vicinity of the site.
• Develop close relationships with all stakeholders (e.g. neighbouring property owners).
2.4 Project Specific Constraints
The project objectives for 215 David Low Way located at Peregian Beach include the following;
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• Construction works to be completed to a high level of quality;
• Meet and where possible exceed client expectations and time targets;
• Minimise all potential impacts on the environment, and reduce risks to the environment so far as
reasonably practicable
• Undertake works whilst maintaining a culture of ‘safety first’ and Stop, Think, Plan culture whilst
completing works
• Promote close co-operation with other parties operating in the vicinity of the site;
• Develop close relationships with all stakeholders;
• Hours of work to be limited for operation of certain equipment – e.g. vibrating rollers, pile driving.
• Traffic Management through the existing IGA carpark to managed and monitored to a high level
to minimise the risk caused by construction and public interaction
• Demolition works to be undertaken in a way to minimise any safety risks caused during the
demolition works
3. Project Organisation and Construction Program
3.1 Project Organisation
This defines the personnel assigned to the project usually in the form of an organisation chart. Project
specific roles and responsibilities of the key management personnel are also included.
Construction Team Organization Chart
Director / General Manager Michael Bissett
Project Engineer Ryan Vass
Foreman / Site Supervisor Jeremy Goodacre
Auxiliary Team Members
HSEQ Manager Daryl Curran
3.2 Construction Program
Construction programme duration to be agreed between Pensar and Scanlon Group.
4. Suppliers and Sub-Contractors
4.1 Suppliers List
Include here a list of the organisations (or persons) that will be supplying equipment, materials and/or
services for the project.
Description of Material or Service Supplier or Subcontractor
Reinforced Concrete Pipes Humes, Rocla, RCPA (TBC)
Plasticised Pipes/ Pressured Pipes Civil Pipes
Quarried Granular Materials Boral
Concrete Footpaths/ Concrete Works TMR Group
Electrical Reticulation Pensar Power
Traffic Management Company Schramm Group
4.2 Sub-Contractors Agreements
Included here: Copies of the conditions of engagement (agreements) for each of the subcontractors to be
engaged on the project – together with any supporting or reference detail (e.g. correspondence, works
activity lists, subcontractor management or safety plans or procedures.
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Stored electronically on the project drive, accessed via the following link:
Z:\Shared\Resources and Regional (R)\01. Jobs - Regional\FY 2019-2020\G20-020 215 David Low Way
Peregian Beach\11. Subcontracts & Suppliers\01. Agreements
4.3 Orders & Associated Detail
Stored here: Site copies of all purchase orders for equipment, materials or services that require
verification by the Site Supervisor (or other nominated staff) on completion of the relevant supply. As
relevant, delivery dockets are to be kept with each order pending their submission to the central office for
payment purposes.
Stored electronically on the project drive, accessed via the following link:
Z:\Shared\Resources and Regional (R)\01. Jobs - Regional\FY 2019-2020\G20-020 215 David Low
Way Peregian Beach\11. Subcontracts & Suppliers\02. Purchase Orders
5. Project Documents (Folders)
The project documents include all of the information necessary to ensure construction in accordance with
client and local authority requirements, and to facilitate financial management of the project through daily
job costing dissections.
This folder will commonly be set up and maintained in a number of “sub-folders” for several reasons:
• Construction drawings are generally of a size that is not practical for inclusion in the main A4
folder.
The following folders are generally set up as electronic folders within the project drive.
Z:\Shared\Resources and Regional (R)\01. Jobs - Regional\FY 2019-2020\G20-020 215 David Low Way
Peregian Beach
5.1 Drawings & Drawing Register
The current versions of all drawings to be used for construction of the project are to be identified here –
these comprise:
• Drawings supplied by the client (or the engineer) – either A1 or A2 size and generally maintained
in a separate folder/binder.
• A Drawing Register that generally includes copies of transmissions (original and/or most recent
issues) together with verification by the nominated Pensar officer that copies of superseded
drawings have been removed from the “for construction set of drawings”.
• Copies of relevant standard drawings issued by the client’s engineer and/or the local authority.
Stored electronically on the project drive, accessed via the following link:
Z:\Shared\Resources and Regional (R)\01. Jobs - Regional\FY 2019-2020\G20-020 215 David Low Way
Peregian Beach\04. Specifications, Drawings & Reports
5.2 Specifications
Specifications to be used in construction of the project, including any relevant specifications issued by the
local authority:
Z:\Shared\Resources and Regional (R)\01. Jobs - Regional\FY 2019-2020\G20-020 215 David Low Way
Peregian Beach\04. Specifications, Drawings & Reports\02. Specifications
5.3 Schedule of Quantities
Stored electronically on the project drive, accessed via the following link:
Z:\Shared\Resources and Regional (R)\01. Jobs - Regional\FY 2019-2020\G20-020 215 David Low Way
Peregian Beach\01. Contract (Inc. Insurances)\01. Contract
5.4 Daily Job Costing
Stored electronically on the project drive, accessed via the following link:
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Daily job costings to be recorded within Civil Pro in accordance with Pensar’s daily job costing
and recording procedure.
5.5 Site Communication
All communications/correspondence shall be retained, as a minimum, on the Pensar server which is
backed up nightly. This includes Meeting Minutes and Progress Reports.
Stored electronically on the project drive, accessed via the following link:
Z:\Shared\Resources and Regional (R)\01. Jobs - Regional\FY 2019-2020\G20-020 215 David Low
Way Peregian Beach\02. Correspondence
5.6 Client Correspondence
Stored electronically on the project drive, accessed via the following link:
Z:\Shared\Resources and Regional (R)\01. Jobs - Regional\FY 2019-2020\G20-020 215 David Low
Way Peregian Beach\02. Correspondence
5.7 Sub-Contractor Correspondence
Stored electronically on the project drive, accessed via the following link:
Z:\Shared\Resources and Regional (R)\01. Jobs - Regional\FY 2019-2020\G20-020 215 David Low
Way Peregian Beach\02. Correspondence
5.8 Variations – Register & Correspondence
Stored electronically on the project drive, accessed via the following link:
Z:\Shared\Resources and Regional (R)\01. Jobs - Regional\FY 2019-2020\G20-020 215 David Low
Way Peregian Beach\03. Financial Data
5.9 RFIs – Register & Correspondence
Stored electronically on the project drive, accessed via the following link:
Z:\Shared\Resources and Regional (R)\01. Jobs - Regional\FY 2019-2020\G20-020 215 David Low Way
Peregian Beach\07. RFI
5.10 Extension of Time - Register & Correspondence
.Stored electronically on the project drive, accessed via the following link:
Z:\Shared\Resources and Regional (R)\01. Jobs - Regional\FY 2019-2020\G20-020 215 David Low
Way Peregian Beach\05. Program & EOT's
5.11 Other “Confidential/Company papers”
Stored electronically on the project drive, accessed via the following link:
Z:\Shared\Resources and Regional (R)\01. Jobs - Regional\FY 2019-2020\G20-020 215 David Low
Way Peregian Beach\02. Correspondence
6. IMS Requirements
The folder structure outlined in section 1.3 of this PMP assists with satisfying the requirements of the
Pensar IMS. Additionally, the following must be observed:
6.1 Risk Assessment – Procedure & Records
Section 2 of the SSP includes reference to the risk assessment procedures that must be adhered to. The
following documents are to be included here:
• “Hazard Identification, Risk Assessment & Control”.(WHS-PRO-003)
• Copies of “Risk Assessment – Projects” (WHS-RA-004) that have been completed to assess the
level of risk and/or requirement for additional or project specific SWMS/Work Procedures that
might be needed. This is stored as an appendix to the SSP and also displayed in site offices.
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6.2 Work Procedures
Procedures accessed via “O” Drive:
“O” Drive Procedures
6.3 Hazardous Materials & Dangerous Goods Register
As per “Hazardous Substances Procedure” (WHS-PRO-012) the project will maintain a register of
hazardous materials (Commonly known as SDS Register).
7. Traffic Management Folder
Where applicable there is a requirement for a “Traffic Management Folder”. This folder will contain the
following:
• Traffic Management Plan (may also be stored in Folder 1)
• Traffic Management Company & Traffic Controllers (including copies of relevant sub-contract
agreements, registration certificates and licence details)
• Traffic Control Plans
• Permits (issued by the Police, Local Government etc.)
• Traffic Devices – Daily Reports and Checklists
8. “Other Matters” Folder
8.1 Forms
All forms likely to be used on the project can be accessed from the “O” Drive server:
“O” Drive Forms
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Project Management Plan Document Control (for template) Reviewed By: Name Position Date Reviewed Rev Date Description Amended by Approved by Project Management Plan (GRP-PLN-001-PROJECT NUMBER) January 2019, Rev: 5 215 David Low Way, Peregian Beach/ G20-010 Page 11 of 11