2021-08-10 Services & Organisation Committee Meeting Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                                                               10 AUGUST 2021


BRANCH ACTIVITIES                    RECENT ACHIEVEMENTS                            CURRENT PRIORITIES                         THE NEXT QUARTER
                                                                                       Commence preparations for
                                                                                        Council’s August Audit & Risk
                                                                                        Committee meeting.
Coordination of Council’s Business      Continue implementation of 2019               Monitor and adjust COVID-19 BCP, if       Continue implementation of 2019
Continuity Framework                     Internal Audit recommendations for             required.                                  Audit recommendations for Business
                                         Business Continuity Planning. This            Continue to liaise and work with           Continuity Planning.
                                         includes liaising with teams to progress       teams to complete Internal Audit
                                         items.                                         BCP action items. This includes
                                                                                        creating a testing schedule for next
                                                                                        12 months.
Governance and Risk Management          Recruitment complete and new                  Delivering Authorised Personnel           Finalise draft Compliance and
                                         temporary staff commenced in the               Training refresh for relevant staff.       Enforcement Policy and present to
                                         following positions:                          Preparing quarterly operational            Executive Team for endorsement.
                                          o Governance Officer                          governance reporting for ET.              Continue preparing draft Council
                                          o Governance Project Officer                 Co-ordinate the review of the              Vexatious Complaints Policy.
                                        Participation and coordination of the          Strategic Risk Register.                  Mid-year Delegations Review
                                         review of Governance Arrangements (4          Director and Governance - continue         required to be undertaken due to
                                         stages) being conducted by external            to assist in the Governance Review         numerous legislative changes.
                                         consultant. Stage 1 Governance                 being undertaken by an external           Finalise the Risk Management Policy
                                         Framework complete.                            consultant.                                and Framework.
                                        Participated in LGMA Governance               Director – In association with the
                                         Village Exchange.                              review of Governance
                                        Attended Cr workshop on social media           Arrangements, co-ordinate the
                                         (run by LGAQ).                                 review of Council’s model for the
                                        Completed Council’s draft Risk                 provision of legal services and
                                         Management Policy and Risk                     approach to organizational
                                         Management Framework. Pilot project            improvement.
                                         to be undertaken with teams to refine
                                         supporting Risk Management tools and
                                         Guideline.
                                        Completed Council’s annual Insurance
                                         Renewal process for FY21/22.
                                        Completed Council’s insurance Self-
                                         Assessment audit.
                                        Completed Council’s draft Privacy
                                         Policy and supporting Organisational
                                         Guidelines on Privacy.
                                        Rolled out Council’s participation in
                                         QLD’s Privacy Awareness Week May
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