2022-12-06 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                       6 DECEMBER 2022


Whilst Council encouraged all capable suppliers to tender, Council intends to utilise this ROPS
to encourage the development of competitive local business and industry. This may result in
Council giving preference to local suppliers over non-local suppliers when engaging suppliers
from the ROPS.
The ROPS is a register of suppliers that are pre-qualified and capable of responding to the
Council’s requirements in a timely manner; and where the Council can either:
•           directly engage a supplier from the ROPS on an as required basis utilising the rates
            provided within the Schedule of Pricing or on other rates as agreed; or
•           request quote(s) from one or more suppliers on the ROPS on an as required basis for
            fixed term services utilising the rates provided within the Schedule of Pricing or on other
            rates or lump sum price as agreed.
Inclusion onto this ROPS does not provide a guarantee of work during the term of this Contract.
Council will also have the option to refresh the ROPS to allow additional suppliers to be added.
This also includes seeking suppliers for Category 11 and 12 for Automotive Panel Repairs
where no suppliers responded to this ITT. It is intended that the approval of new suppliers to
the ROPS will be approved by the CEO, as per the recommendation sought through this report.
3.           Tender Evaluation
The tender evaluation panel completed the evaluation process and considered the suppliers
listed in the recommendation to be most advantageous to Council.
The conforming tenderers were then evaluated against the following evaluation criteria:

    Criteria                                      Description
    Technical,     Financial   and   Managerial   Respondent MUST provide evidence in the response to
    Capability                                    suggest that the respondent does have the necessary
                                                  Technical and Managerial Capability necessary to perform
                                                  contracts on time and in accordance with agreed
                                                  requirements.
    Health & Safety – Management Systems          Must provide details of Health & Safety Management System
                                                  and complete the questionnaire provided within the tender
                                                  suite.
                                                  Respondent MUST provide evidence in the response to
                                                  suggest that the respondent, if engaged to perform the
                                                  contract, would provide the services to Council in compliance
                                                  with the Workplace Health and Safety legislation.
    Environment & Sustainability                  Must provide details of Zero Emission Initiatives and complete
                                                  the questionnaire provided within the tender suite.
                                                  Respondent MUST provide evidence in the response to
                                                  suggest that the respondent, if engaged to perform the
                                                  contract, would provide the services to Council that identifies
                                                  strategies to assist Council meeting the Zero Emissions
                                                  Organisational Strategy 2016 – 2026 targets.

    Price                                         MUST          provide        schedule    of      rates.
                                                  Respondent MUST provide evidence in the response to
                                                  suggest that the respondent, if engaged to perform the
                                                  contract, would provide value for money.


The evaluation was conducted by the Evaluation Panel consisting of the following members of
staff:
•      Fleet Supervisor (Contract Administrator)
•      Building and Plumbing Manager; and
•      Workplace Health and Safety Advisor.


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