2022-12-06 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                6 DECEMBER 2022


      •       Better Engineering;
      •       Bridgestone Australia Ltd;
      •       Enzed Sunshine Coast;
      •       Hastings Deering (Australia) Limited;
      •       Hinterland Heavy Diesel Services;
      •       Kingy's Diesel Industries;
      •       Mechanicare Noosa;
      •       Noosa Car & Truck Air & Electrics Pty Ltd;
      •       Noosa Exhaust & Mechanical;
      •       Paulger Engineering; and
      •       Pirtek Fluid Systems Pty Ltd.
B.    Authorise the CEO to approve the appointment of new suppliers to the Register of Pre-
      Qualified Suppliers (ROPS) as a result of ‘refresh’ processes conducted during the term
      of the ROPS, at the sole discretion of Council and in accordance with Section 232 of the
      Local Government Regulation 2012; and
C.    Subject to satisfactory performance of the suppliers, authorise the CEO to approve the
      option to extend the contract at the expiry of the initial term for a further four (4) terms of
      up to twelve (12) months each, ending on 31 Dec 2027.

REPORT
1.        Background
Council utilises a range of suppliers to provide mechanical repairs and maintenance across the
entire fleet. Council has previously engaged a range of suppliers to provide these services
including under Arrangement No. 1718T026 - Register of Pre-qualified Suppliers (RPQS) for
Trade Services and General Maintenance/Assistance.
2.        Invitation to Tender
In accordance with Chapter 6 - Part 3 of the Local Government Regulations and Council
Procurement Policy, Council invited written tenders for the provision of Fleet Mechanical
Repairs and Maintenance Services across a range of categories. The ITT was issued as a
schedule of rates contract for an initial contract term of twelve (12) months, plus four (4) further
terms of up to twelve (12) months each at Council’s sole discretion, and subject to satisfactory
performance.
Council invited written tenders via the Council VendorPanel e-portal on 23 June 2022 and
advertised the tender within the Noosa Today publication on 1 July 2022, with a tender close of
25 July 2022.
Twelve (12) responses were received within the VendorPanel e-portal from the following
suppliers, in alphabetical order:
•     Better Engineering
•     Bridgestone Australia Ltd
•     Enzed Sunshine Coast
•     Hastings Deering (Australia) Limited
•     Hidrive Group Pty Ltd
•     Hinterland Heavy Diesel Services
•     Kingy's Diesel Industries
•     Mechanicare Noosa
•     Noosa Car & Truck Air & Electrics Pty Ltd
•     Noosa Exhaust & Mechanical
•     Paulger Engineering
•     Pirtek Fluid Systems Pty Ltd


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