2022-12-06 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                            6 DECEMBER 2022


2    CONTRACT NO. T000057 – REGISTER OF PRE-QUALIFIED SUPPLIERS FOR
     PROVISION OF FLEET MECHANICAL REPAIRS AND MAINTENANCE SERVICES

Author           Fleet Supervisor, Andrew Van Veen & Procurement & Contracts Advisor,
                 Adam Hare
                 Corporate Services Department

Index            ECM / Subject / Contracting / Contractors & Consultants
                 ECM / Project & Contract / T000057 – Register of Pre-Qualified Suppliers
                 for Provision of Fleet Mechanical Repairs and Maintenance Services /
                 Reports to Council

Attachments      1.    Evaluation Summary


EXECUTIVE SUMMARY
The report provides a tender evaluation summary and recommendation to award the contract
to the list of suppliers for inclusion to the Register of Pre-qualified Suppliers (ROPS) for
Provision of Fleet Mechanical Repairs and Maintenance Services.
The categories/services included in the tender for this ROPS are:
•    Category 01 - Auto Electrical Services and Air Conditioning Services
•    Category 02 - Hydraulic Equipment Services
•    Category 03 - Mechanical Services for Small Plant
•    Category 04 - Service and Maintenance of Heavy Plant & Equipment
•    Category 05 - Metal Fabrication Repairs
•    Category 06 - Tyres, Tyre Repairs and Fitting
•    Category 07 - Condition Assessments for Light Vehicles
•    Category 08 - Upholstery and Canvas Repairs
•    Category 09 - Windscreen and Glass Services
•    Category 10 - Service and Maintenance of Light Vehicles
•    Category 11 - Automotive Panel Repairs for Light Vehicles
•    Category 12 - Automotive Panel Repairs for Heavy Vehicles and Heavy Plant &
     Equipment
In accordance with Section 232 of the Local Government Regulation 2012, an Invitation to
Tender (ITT) was issued and attracted twelve (12) responses with 1 being assessed as non-
conforming. The responses received were for all categories except for Category 11 and 12 for
Automotive Panel Repairs.
The ROPS is to be awarded to the suppliers listed in the recommendations for an initial term of
twelve (12) months plus four (4) further term extensions of up to twelve (12) months subject to
satisfactory performance and at Council’s sole discretion.
81.8% of the suppliers recommended for inclusion to the ROPS are based in the Noosa or
Sunshine Coast local government area (4 in Noosa and 5 in Sunshine Coast).

RECOMMENDATION
That Council note the report by the Fleet Supervisor to the Services & Organisation Committee
Meeting dated 6 December 2022 and
A.   Award Contract No. T000057 for a Register of Pre-Qualified Suppliers for Provision of
     Fleet Mechanical Repairs and Maintenance Services for a period of twelve (12) months
     commencing on 1 January 2023 to the following suppliers:


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