Meeting papers

      The exceptions are outlined in the following table:



     Exception                            Process for establishing and/or exercising an Exception.

                       Council may enter into a contract if the Contract is entered into with a supplier from an
Council Established
                       Approved Contractor List or a Register of Pre-qualified Suppliers or a Preferred Supplier
Supplier
                       Arrangement established by Council in accordance with the requirements of section 231, 232
Arrangements
                       or 233 of the Regulation.
Local Government
                       The Contract is entered into under an LGA Arrangement in accordance with the requirements
Association
                       of section 234 of the Regulation, for example ‘Local Buy’ arrangements.
Arrangement
                       In accordance with the requirements of section 235 (a) and (b) of the Regulation, Council
                       determines that:
Sole or Specialised
                       •   there is only one supplier who is reasonably available; or
Supplier/s
                       •   because of the specialised or confidential nature of the services that are sought, it would
                           be impractical or disadvantageous for Council to invite quotes or tenders.

Genuine Emergency      In accordance with the requirements of section 235 (c) of the Regulation.

                       The Contract is for the purchase of goods and is made by auction in accordance with the
Auction Purchase
                       requirements of section 235 (d) of the Regulation.

                       The Contract is for the purchase of second-hand goods in accordance with the requirements of
Second-hand Goods
                       section 235 (e) of the Regulation.

Government             The Contract is made with, or under an arrangement with, a Government Agency in
Arrangement            accordance with the requirements of section 235 (f) of the Regulation.

                       In accordance with the requirements of section 230 of the Regulation, where a Quote or
Quote or Tender
                       Tender Consideration Plan has been prepared and adopted (by resolution), then Council may
Consideration Plan/s
                       form a Contract from that Plan as contemplated by that Plan.



      4.    SUSTAINABLE PROCUREMENT

      Sustainable Procurement is the practice of leveraging Council’s purchasing power to drive sustainable
      outcomes when buying goods and services. Council is committed to embedding sustainable
      procurement best practice to further quality procurement outcomes under economic, environmental,
      social and cultural Pillars (the Pillars).

      Council will take a tailored approach to setting sustainability goals, being informed by the Pillars and
      the capability and capacity of the supplier market. This includes a range of sustainable procurement
      objectives as detailed in Council’s Procurement Policy Guideline, to be applied to applicable
      procurement activity to achieve both direct and indirect sustainable procurement outcomes.

      5.    SUPPLIER FINANCIAL CAPACITY ASSESSMENTS

      Council is committed to ensuring that suppliers engaged to deliver projects via a tender/quotation
      process have the financial capacity to remain solvent and meet contractual obligations including,
      where applicable, payments to sub-contractors, throughout the duration of the contract period.

      Ongoing economic pressures have highlighted the need for a process within Council to ensure
      appropriate financial capacity assessments and other relevant checks occur as part of procurement
      evaluations. This will ensure that risk mitigation occurs to avoid any financial and reputational
      impairment that eventuates as a result of the financial failure of a Council contracted supplier.
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