Meeting papers

Council’s Procurement Policy Guideline outlines the procurement categories and project value ($)
thresholds that will trigger the requirement for a financial capacity assessment. The Procurement
Branch will subsequently ensure that appropriate information is included in the tender/quotation
documentation to allow Council (or a third party engaged by Council) to undertake financial
capacity assessment/s.

a)   Assessment Method

The preferred/recommended suppliers, as a result of the evaluation of price and non-price criteria,
shall have a financial capacity assessment performed, in accordance with this policy and the
Procurement Policy Guideline. The Procurement Branch will coordinate this assessment for the
preferred/recommended supplier/s and provide advice regarding the suitability of a supplier for
award.

6.   THE PROCUREMENT CONTRACTS ASSESSMENT WORKING TEAM

 Where it has been identified that the award of a large sized contractual arrangement outside of the
 normal Council meeting cycle is considered advantageous to Council, the convening of the
 Procurement Contracts Assessment Working Team (PCAWT) may be requested. The PCAWT
 may review requests for the award of large sized contractual arrangements up to the value of $1
 Million (excluding GST) that have been sought in accordance with the Regulation and Council’s
 procurement policy and guidelines.

a)   Assessment Method

The PCAWT will review the specific procurement evaluation and scoring documentation (including
supplier responses if requested), and subsequent evaluation panel recommendations to satisfy itself
that the evaluation undertaken was fair and equitable and in accordance with Council’s procurement
policy and guideline. If satisfied, the team will then make a recommendation to the CEO for approval.

Contracts awarded by the CEO, via the PCAWT will be reported to Council bi-annually by the Director
Corporate Services.

7.   DISPOSAL OF ASSETS

Council generally disposes of assets via tender or auction unless the disposal meets the exceptions
for ‘valuable non-current assets’ as described under division 4 section 236 of the Regulation.

8.   DELEGATIONS

Only those Council officers granted a financial delegation as identified in the Financial Delegations
Register are able to:
   • enter Council into contracts and
   • sign contracts and letters of engagement, and
   • approve requisitions in the Technology One procure to pay module, in accordance with
       their financial delegation limits.

9.    PROBITY

Probity requires that the procurement process is conducted ethically, honestly and with impartiality to
all participants. Probity is an integral element of any Council procurement activity and is the
responsibility of all staff members involved.

Council is committed to ensuring that procurement activities demonstrate the principles of probity
including by:

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