2018-02-12 General Committee Agenda

GENERAL COMMITTEE MEETING AGENDA                                                                12 FEBRUARY 2018


6                         SOLE AND SPECIALISED SUPPLIER LISTINGS
DOCUMENT INFORM AT ION




Author                                Procurement and Contracts Advisor, Leigh Mooney
                                      Corporate Services Department

Index                                 ECM/ Subject/ Purchasing and Supply Matters

Attachments                           1.   Sole Supplier List
                                      2.   Specialised Supplier List



EXECUTIVE SUMMARY
Nil.

RECOMMENDATION
That Council note the report by the Procurement and Contracts Advisor to the General
Committee Meeting dated 12 February 2018 and adopt the Sole Supplier and Specialised
Supplier lists, provided at Attachments 1 and 2 to the report, for the next twelve (12) months.


REPORT
The Local Government Regulation 2012 (“the Regulation”) provides for different methodologies
to establish medium and large sized contracts.

Medium sized contracts, defined as being of contract value greater than $15,000 and less than
$200,000 (exclusive of GST), require three (3) written quotations to be invited.

Large sized contracts, defined as being of contract value greater than $200,000 (exclusive of
GST), require written tenders by public invitation.

The Regulation (Section 235) allows exceptions to these requirements under certain
circumstances, including where the suppliers are sole or specialised providers of a good or
service:

                         A local government may enter into a medium-sized contractual arrangement or large-sized
                         contractual arrangement without first inviting written quotes or tenders if —
                         (a) the local government resolves it is satisfied that there is only 1 supplier who is
                             reasonably available; or
                         (b) the local government resolves that, because of the specialised or confidential nature
                             of the services that are sought, it would be impractical or disadvantageous for the local
                             government to invite quotes or tenders.

A resolution to adopt these updated lists will allow Council to engage with these sole and
specialised suppliers in a more timely and effective manner than if inviting quotes or tenders.

Previous Council Consideration
Council reviewed and adopted the updated sole supplier and specialised supplier lists in
February 2017 with a request for future review of both lists.




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