2018-02-12 General Committee Agenda

GENERAL COMMITTEE MEETING AGENDA                                                         12 FEBRUARY 2018


Ordinary Meeting Minutes, 16 February 2017, Item 4, Page 20
That Council note the report by the Procurement and Contracts Advisor to the Services &
Organisation Committee Meeting dated 7 February 2017 and:
A.         Adopt the Sole Supplier list provided at Attachment 1 to the report for the next twelve (12)
           months subject to the deletion of item 15 (page 16)
B.         Adopt the Specialised Supplier list provided at Attachment 2 to the report for the next
           twelve (12) months subject to the following amendments:
       1. Item 54, page 22: Delete the legal entity name “KHA Development Managers” and
          replace with “Project Urban Pty Ltd”;
       2. Item 109, page 26: Replace the words “Healthy Waterways Limited” with “Healthy
          Waterways and Catchments” in all instances;
       3. Page 28: Add an additional item 126 as follows:

             Department       Section          Legal Entity   Trading   Commodity/       Reason for inclusion
                                               Name           Name      Service
                                                                        Supplied

     126     Planning and     Asset Design &   Archaeo                  Culture          Specialist supplier for
             Infrastructure   Investigations   Converge                 heritage and     cultural heritage and
                                               Group                    archaeological   archaeological services
                                                                        services         nominated by the Kabi
                                                                                         Kabi claimants

C.         Request the CEO to further review the specialised supplier list over the next 12 months to
           identify whether any of the contractual arrangements with these specialised suppliers could
           be dealt with through other procurement processes such as Local Buy arrangements, a
           register of pre-qualified suppliers or preferred supplier arrangements.

Finance
Nil.

Risks & Opportunities
There is a risk associated with legislative compliance should Council not resolve to create the
listings and subsequently fails to undertake the quote or tender process. Establishing the sole
and specialised supplier lists reduces Council’s risk of breaching regulations relating to
establishing medium and large sized contracts.

Consultation
External Consultation - Community & Stakeholder
Nil.

Internal Consultation
With reference to the previous resolution to:
“Request the CEO to further review the specialised supplier list over the next 12 months to
identify whether any of the contractual arrangements with these specialised suppliers could be
dealt with through other procurement processes such as Local Buy arrangements, a register of
pre-qualified suppliers or preferred supplier arrangements.”

the existing Sole Supplier and Specialised Supplier listings were distributed to all Departments
and Branches for review.



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