2020-10-06 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                     6 OCTOBER 2020


8                       NOOSA COUNCIL SOLE AND SPECIALISED SUPPLIER LISTS
DOCUMENT INFORMATION




Author                              Procurement and Contracts Advisor, Leigh Mooney
                                    Corporate Services Department

Index                               ECM/ Subject/ Purchasing and Supply Matters

Attachments                         1.    Sole Supplier List
                                    2.    Specialised Supplier List



EXECUTIVE SUMMARY
Not applicable.

RECOMMENDATION
That Council note the report by the Procurement & Contracts Advisor to the Services &
Organisation Committee Meeting dated 6 October 2020 and resolve to adopt the amended Sole
and Specialised Supplier lists, provided at Attachments 1 and 2 to the report, for the next twelve
(12) months.


REPORT
The Local Government Regulation 2012 (“the Regulation”) provides for different methodologies to
establish medium and large sized contracts.

Medium sized contracts, defined as being of contract value greater than $15,000 and less than
$200,000 (exclusive of GST), require three (3) written quotations to be invited.

Large sized contracts defined as being of contract value greater than $200,000 (exclusive of GST);
require written tenders by public invitation.

The Regulation (Section 235) allows exceptions to these requirements under certain
circumstances, including where the suppliers are sole or specialised providers of a good or service:

                       A local government may enter into a medium-sized contractual arrangement or large-sized
                       contractual arrangement without first inviting written quotes or tenders if—
                       (a)   the local government resolves it is satisfied that there is only 1 supplier who is reasonably
                             available; or
                       (b)   the local government resolves that, because of the specialised or confidential nature of
                             the services that are sought, it would be impractical or disadvantageous for the local
                             government to invite quotes or tenders.

As such, Council reviews the sole and specialised lists annually to ensure their appropriateness
and currency and subsequently seeks Council resolution to adopt the revised/amended lists.

A resolution to adopt these updated lists will allow Council to engage with these sole and
specialised suppliers in a more timely manner than if inviting quotes or tenders.




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