2021-10-18 General Committee Meeting Agenda

GENERAL COMMITTEE MEETING AGENDA                                                       18 OCTOBER 2021


Risks & Opportunities
 Finance Risks                                         Mitigation
 Final contract value exceeds budget.                  Risk partly mitigated by an independent cost
                                                       estimate review undertaken at the completion of the
                                                       design.
                                                       Contingency using the budget estimate under the
                                                       Funding Agreement is at 24% or $1,214,315. Under
                                                       the Funding Agreement, overall project contingency
                                                       (an additional $1,582,630) is available if required
                                                       subject to TMR approval.


 Time (program) risks                                  Mitigation
 Delays to Contract Award affecting the placement of   Contract Award for SGQ Pty Ltd scope must be
 earthworks requiring settlement of 2 months.          executed in October 2021 in order to enable the
                                                       contractor to mobilise and complete earthworks
                                                       affected by settlement before the Christmas
                                                       shutdown period.
                                                       Contract documents are to be prepared and
                                                       transmitted to the Contractor as soon as tender
                                                       award is approved.
                                                       Council to ensure all required consultants including
                                                       Native Foresters (fauna management), Archeo
                                                       (cultural heritage) are aware of the program and are
                                                       planned to attend the site to achieve the Contractor’s
                                                       program.
 Delays affecting the main civil contract.             SGQ Pty Ltd can add additional resources if required
                                                       should the program require acceleration or mitigation
                                                       of delays.


 Safety Risks                                          Mitigation
 SGQ Pty Ltd fails to ensure the work is conducted     SGQ Pty Ltd will be appointed as the Principal
 safely and in accordance with minimum standards.      Contractor responsible for workplace health & safety
                                                       for the site.
                                                       Prior to commencement of construction, SGQ Pty
                                                       Ltd management plans, Safe Work Method
                                                       Statements, Job Hazard Analysis (or similar) and
                                                       other documentation will be submitted, reviewed,
                                                       and accepted by Council.
                                                       Council will undertake surveillance, regular safety
                                                       audits and inspections throughout the construction
                                                       period.


 Scope & Quality Risk                                  Mitigation
 The Contractor fails to construct the scope of work   SGQ Pty Ltd is highly skilled with constructing civil
 to the minimum standard.                              and roadworks with extensive experience working
                                                       with Council’s and TMR, and the nominated
                                                       specifications for this project.
                                                       The quality of workmanship in the field will be
                                                       monitored with regular Council surveillance with
                                                       availability of technical support from the engineering
                                                       consultant if required.



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