2021-05-11 Services & Organisation Committee Meeting Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                                                                               11 MAY 2021


EXECUTIVE SERVICES DEPARTMENT

BRANCH ACTIVITIES                         RECENT ACHIEVEMENTS                            CURRENT PRIORITIES                            THE NEXT QUARTER
Governance
Support the organisation with integrity      Participated in statewide Public              Finalisation of draft Organisational         Roll out to middle management
related matters                               Interest Disclosure (PID) Quarterly            Policy on Conflict of Interest.               targeted external training ½ day
                                              March meeting hosted by the QLD               Review and implement 2021 PID                 session      on     having     difficult
                                              Ombudsman’s Office.                            Management Program.                           conversations and resolving conflicts
                                             Delivered online Velpic training for all      Review      Council’s     Fraud    and        to assist integrity and ethics across
                                              Council staff on integrity and                 Corruption Policy.                            Council.
                                              governance related training focusing          Upcoming PID refresher training for
                                              on PIDs – note 387 staff have                  Executive and management levels
                                              completed training which is positive           being      facilitated     by     QLD
                                              progress for the ongoing training and          Ombudsman’s Office.
                                              understanding of the PID process.             Continue to coordinate and manage
                                             Coordination and management of                 integrity and ethics investigations for
                                              integrity and ethics cases for Council         Council.
                                              with external specialist support.
Support Council’s Audit and Risk             Coordinated         and      prepared         Continue implementation of A&R               Commence preparations for Council’s
Committee                                     Governance and Risk related                    Committee action items, including             July Audit & Risk Committee Meeting.
                                              documents and reports for Council’s            policy reviews and development.              Co-ordination of internal audit of
                                              Audit and Risk (A&R) Committee                                                               Asset Management.
                                              Meeting of 12 March 2021.
                                             As part of A&R Committee reporting,
                                              completed and delivered Council’s
                                              draft Governance Framework.
Coordination of Council’s Business           Continue implementation of 2019               Monitor and adjust COVID-19 BCP, if          Continue implementation of 2019
Continuity Framework                          Audit recommendations for Business             required.                                     Audit recommendations for Business
                                              Continuity Planning. Note - This has                                                         Continuity Planning.
                                              been delayed due to limited resources
                                              and other priorities.
Governance and Risk Management               Attended Local Government Risk                Preparation for Council participation        Director and Governance continue to
                                              Forum in March 2021.                           in QLD’s Privacy Awareness Week               assist in the Governance Review
                                             Attended       LGMA        Governance          May 2021 campaign, including online           being undertaken by an external
                                              Exchange session.                              velpic training and new intranet              consultant.
                                             Completed          Council’s      draft        material.                                    Finalise draft Compliance and
                                              Governance         Framework       and        Completion of Council’s annual                Enforcement Policy and present to
                                              presented to the Audit & Risk                  Insurance Renewal process for                 Executive Team for endorsement.
                                              Committee for initial feedback.                FY21/22.                                     Continue preparing draft Council
                                                                                                                                           Vexatious Complaints Policy.

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