2021-06-08 Planning & Environment Committee Meeting Agenda

PLANNING & ENVIRONMENT COMMITTEE MEETING AGENDA                                         8 JUNE 2021


The applicant has provided a code of conduct which includes:
     The maximum number of occupants on-site is not more than 8 persons at any one time (an
      occupant includes visitors to the premises).
     Guests do not detrimentally affect the residential amenity or cause a nuisance to the
      surrounding area.
     The premises must not be used as a party house, with no events, functions or parties (e.g.
      bucks parties, hen’s parties, raves, or wedding receptions for example) permitted on site.
     No tent, caravan, camper-van or the like is used.
     Guests will be encouraged to take conversation inside after 10pm.
     Individual general waste and recyclable waste containers will be provided. Waste containers
      will be transported to the roadside on waste collection day by the Operator and will be removed
      from the roadside within 24 hours of collection.
     Premises is to be kept in a tidy condition.
     Guests are to park within the allocated on-site parking areas only to not cause nuisance to
      adjoining properties.
     Any pets occupying the premises must be managed and not cause a nuisance (including a
      noise nuisance).
     The Code of Conduct must be displayed in a prominent location at the premises so that it can
      be viewed by guests.
With regards to complaints management it is proposed:
Where a breach of the Code of Conduct above is perceived, any complaints will be managed as
follows:
1.    The complainant must contact the responsible contact person (see below) managing the
      property to confirm a breach of the code of conduct may have been committed.
2.    The responsible contact person must investigate and respond to the complaint within 30
      minutes of notification of complaint.
3.    The responsible contact person is to keep record of all complaints received, identifying how
      each complaint has been resolved or addressed within a reasonable time.
4.    If complaints for breaches of the code of conduct continue, Council will be notified by the
      complainant.
5.    Action will be taken by Council in accordance with Local law No.1 to investigate and take action
      as to whether the approval should be amended, suspended or cancelled.
In this instance the property owner has identified themselves as being the ‘responsible contact
person’. The property owner is also the owner of the adjoining property to the east.
The material in support of the proposal includes the following responsibilities of the operator:
     The responsible contact person, must keep and maintain a register of the use of the premises
      for short stay letting and record in the register, each of the following:
      a.    on each occasion on which the premises are used, or occupied, for short stay letting
            basis:
            i.    the number of adults who are users of the premises;
      b.    the dates when each person’s use, or occupation, of the premises for short stay letting
            began and ended.
     The contact person, must make available, for inspection by Council, within 5 business days of
      receipt of a written request given at any time, each of:
      i.    the written record of complaints; and
      ii.   the register of occupants.

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