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NOOSA SHIRE COUNCIL SOLE AND SPECIALISED LISTS · Report
SERVICES & ORGANISATION COMMITTEE MEETING 10 OCTOBER 2023
5.3 NOOSA SHIRE COUNCIL SOLE AND SPECIALISED LISTS
Author Procurement and Contracts Advisor, Leigh Mooney
Procurement Department
Index ECM/ Subject/ Purchasing and Supply Matters
Attachments 1. Attachment 1 - Sole Supplier List
2. Attachment 2 - Specialised Supplier List
EXECUTIVE SUMMARY
The procurement of Council’s goods and services must be carried out in accordance with the Local
Government Act 2009 and the default contracting procedures outlined in the Local Government
Regulation 2012. The Local Government Regulation 2012 also allows for exceptions to the default
contracting procedures, including the approval of a supplier being deemed as sole or specialised.
RECOMMENDATION
That Council note the report by the Procurement and Contracts Advisor to the Services &
Organisation Committee Meeting dated 10 October 2023 and
A. Adopt the amended Sole Supplier list provided at Attachment 1 of the report for the next twelve
(12) months; and
B. Adopt the amended Specialised Supplier list provided at Attachment 2 of the report for the next
twelve (12) months.
REPORT
The Local Government Regulation 2012 (“the Regulation”) provides for different methodologies to
establish medium and large sized contracts.
Medium sized contracts, defined as being of contract value of $15,000 or more but less than
$200,000 (exclusive of GST), require three (3) written quotations to be invited.
Large sized contracts defined as being of contract value of $200,000 (exclusive of GST) or greater,
require written tenders by public invitation.
The Regulation (Section 235) allows exceptions to these requirements under certain circumstances,
including where the suppliers are sole or specialised providers of a good or service:
A local government may enter into a medium-sized contractual arrangement or large-sized
contractual arrangement without first inviting written quotes or tenders ifdash;
(a) the local government resolves it is satisfied that there is only 1 supplier who is reasonably
available; or
(b) the local government resolves that, because of the specialised or confidential nature of the
services that are sought, it would be impractical or disadvantageous for the local government to
invite quotes or tenders.
As such, Council reviews the sole and specialised lists annually to ensure their appropriateness and
currency and subsequently seeks Council resolution to adopt the revised/amended lists.
A resolution to adopt these updated lists will allow Council to engage with these sole and specialised
suppliers in a more timely manner than if inviting quotes or tenders.
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SERVICES & ORGANISATION COMMITTEE MEETING 10 OCTOBER 2023
Proposed List Amendments
1. Sole Supplier List
• Remove
Sole Suppliers Procurement Ref. No. Reason for removal
Adamas Corporate Solutions Alternative procurement and
X-SOL005
Pty Ltd contract solution completed.
• Amend
Sole Suppliers Procurement Ref. No. Reason for amendment
Old Entity:
Business entity name change.
Outdoor Escapes Pty Ltd
X-SOL019 Previously Outdoor Escapes Pty
New Entity:
Ltd.
Bespoke Playgrounds Pty Ltd
2. Specialised Supplier List
• Remove
Specialised Suppliers
Procurement Ref. No. Reason for removal
Specialised Suppliers
Specialist services no longer
University Of Queensland X-SPE048
required by Council.
Specialist services no longer
Nathan Powell, Larchus X-SPE060
required by Council.
Les Hawkes, The Consultancy Specialist services no longer
X-SPE070
Bureau required by Council.
• Amend
Specialised Suppliers Procurement Ref. No. Reason for removal
Old Entity:
Sunbus Corporate re-brand by the
X-SPE014
New Entity: parent company, Kinetic.
Kinetic (Sunbus)
• Add
Specialised Suppliers Procurement Ref. No. Reason for removal
Synergy Workplace Provision of confidential
Workplace Investigations
Investigations workplace investigations.
Reef Citizen Science, Education Provision of reef and river
Reef Check Australia
and Conservation Activities monitoring services.
Environmental Landscape Environmental Landscape Specialised knowledge,
Planning (Mark Bizzell) Planning Services experience in Planning Appeals,
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SERVICES & ORGANISATION COMMITTEE MEETING 10 OCTOBER 2023
natural flooding emergencies
with understanding of Noosa
Plan. These specialised
services are time sensitive due
to court timeframes and natural
emergency situations.
Specialised knowledge,
experience in Planning Appeals,
natural flooding emergencies
Town Planning Services to with understanding of Noosa
Morrissy Town Planning Pty Ltd
Support DA Appeals Plan. These specialised
services are time sensitive due
to court timeframes and natural
emergency situations.
Provision of specialty
consultancy services that are
Q.A.T.S Management Pty Ltd Video Traffic Count and Video
time sensitive due to court
trading as Austraffic Data Processing
timeframes and natural
emergency situations.
Specialised Podiatry Services
Certified Podiatrist providing
with appropriate qualifications
Hipfeet Podiatry aged care services to the Noosa
required to deliver to
Shire.
government funded aged care
Specialised knowledge,
experience in Planning Appeals,
natural flooding emergencies
King & Company (TP Fynes-
with understanding of the Noosa
Clinton & DP Kevin & MJ Quirk Legal Services
Plan. These specialised
& JJ Tenison-Woods)
services are time sensitive due
to court timeframes and natural
emergency situations.
Department of Transport and Provision of free holiday buses
Provision of Free Holiday Buses
Main Roads (Roadtek) to the Noosa Shire.
WM Olds & Sons Pty Ltd T/As Supply of Tewantin-Style Street Supply of Tewantin-Style Street
Olds Engineering Furniture furniture.
Pomona & District Community
House is a not-for-profit
community centre that provides
a diverse range of services that
reflect identified community
needs and align with Council's
Social Strategy key priorities.
Pomona & District Community Not-for-profit providing diverse Services provided include Dept.
House Inc. community services Social Services Access point
(i.e., Medicare and Centrelink),
mobile library, emergency relief
support - shower, food, social
work.
P&DCH are a member of the
Northern Sunshine Coast Social
Services Network and play a
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SERVICES & ORGANISATION COMMITTEE MEETING 10 OCTOBER 2023
key role in supporting
vulnerable people and providing
spaces and activities for
vulnerable people to connect.
There is no other NFP or
community service provider of
these services/activities based
in the Hinterland or Noosa
Shire.
Reset Support Service is a not-
for-profit organisation and
specialist training provider that
works towards ending violence
against women through
supporting perpetrators involved
in domestic and family violence
and abuse. The Reset Men's
Engagement program works
towards early intervention and
education to reduce future
instances of domestic violence
and reducing breaches of
domestic violence orders. Reset
Not-for-profit providing specialist Men's Engagement Program will
Reset Support Service Limited domestic violence support be delivered in Noosa Shire for
training the first time, with participants
referred directly from the Noosa
Queensland Police Service
(QPS) Domestic Violence
Liaison Officer. Ten participants
will attend the program for 10
weeks. The Program will be run
a number of times per year, in
response to referral numbers
from QPS. Reset Support
Service has a diverse team with
specialist DFV training and
experience including
Counsellors and mental health
practitioners.
SANZAP Pty Ltd is the provider
of the SOLUS Library
Application for public libraries
which is currently in use in
almost 8,000 locations globally.
Supply of a library application The app is fully integrated with
SANZAP Pty Ltd for borrowing and returning of the Spydus Management
items via a device System which has been Noosa
Libraries' primary system for
more than 15 years. The
SOLUS Library App has a user-
friendly interface with multiple
functions including allowing
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SERVICES & ORGANISATION COMMITTEE MEETING 10 OCTOBER 2023
members to borrow and return
items using their device.
Specialised services within the
Provision of cattle trapping,
Noosa Shire for the provision of
KA & RJ Garrett transport and agistment
cattle trapping, transport and
services
agistment services.
Power Oracle (Stephen John Provision of expert advice on Provides advice on Energex
Fairless) electricity grid and Energex connections and tariffs.
A Noosa Shire community
group assisting the Shire to
Not-for-profit organisation
achieve net zero greenhouse
Zero Emissions Noosa providing community
gas emissions by 2026 and
engagement services
provides community education
facilitation services.
Specialised provider and
installer of litter nets made of
recycled fishing nets, which are
located on large stormwater
outlets. The litter nets trap
rubbish such as cans & bottles,
plastic pieces, bottle caps and
prevent these items from
Supply, installation &
Absolute Environment Solutions moving into creeks and flowing
maintenance of stormwater litter
Pty Ltd out into the ocean. The supplier
pollution nets
also performs monthly
maintenance and removal of
rubbish from the nets, and also
removes rubbish after each
rainfall event over 10mm,
supplying a report every quarter
on the percentages of litter
found in each net.
Provision of the annual RiskTalk
licence. RiskTalk is a safety
management application which
allows staff to verbally conduct
an onsite risk assessment via a
device, encouraging staff to
think critically about the work,
risks and controls, to ensure
Sunset Coast Holdings Pty Ltd Provision of a Risk Assessment compliance with the WH&S
(RiskTalk) application, RiskTalk legislation. The application
removes the need for paper-
based systems and electronic
forms, and workflows the
captured data to work crew
supervisors and the WH&S
team, allowing for immediate
rectification of oversights in real-
time.
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SERVICES & ORGANISATION COMMITTEE MEETING 10 OCTOBER 2023
Provision of grab rails for Noosa
Seniors clients. Canterbury
handrails comply and have
been tested far beyond
requirements of Australian
Standard AS1428 Design for
Access and Mobility. Canterbury
handrails can be installed at any
angle, vertical, horizontal with
pillar components to suit any
installation which is a critical
requirement from an
Canterbury Concepts Provision of grab rails for clients Occupational Therapist
requirement. The rails come in
various sizes from 300 mm to
3000mm and are easily cleaned
with a soft sponge. Canterbury
handrails are an Australian
made and owned company. The
majority, if not all, of Noosa
Senior clients prefer to have
Canterbury handrails installed
due to the colour choices and
safety characteristics of the rail
finish.
Provision of specialised
Podiatry Services with Certified Podiatrist providing
FootPoint Podiatry appropriate qualifications aged care services to the Noosa
required to deliver to Shire.
government funded aged care
Provision of a specialised
device application that allows
Provision of a Snap Send Solve the community to report issues
Snap Send Solve Pty Ltd
Enterprise Subscription to Council, adding to the
streamlined delivery of services
to the Noosa Shire.
A not-for-profit organisation
Yarra Energy Foundation Specialist Advice Community providing Noosa Council with
Limited Batteries specialised advice regarding
community batteries.
Provision of mosquito control
products. Pacific BioLogics,
located in Scarborough,
prepares the specified mosquito
control chemicals to order,
Pacific BioLogics Pty Limited Vector Control Chemicals
allowing for a fresh product to
be delivered and limiting the
need to store the chemicals and
removing concerns regarding
the expiration of the product.
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SERVICES & ORGANISATION COMMITTEE MEETING 10 OCTOBER 2023
Link to Corporate Plan
The Sole and Specialised list of suppliers aligns to all five (5) Corporate Plan Themes, allowing for the
engagement of these suppliers to support a diverse range of projects through the provision of
goods/services across the Noosa Shire.
Previous Council Consideration
Ordinary Meeting Minutes, 27 October 2022, Item 8.2.3, Page 6
That Council note the report by the Procurement & Contracts Advisor to the Services &
Organisation Committee Meeting dated 11 October 2022 and
A. Adopt the amended Sole Supplier list provided at Attachment 1 to the report for the next
twelve (12) months; and
B. Adopt the amended Specialised Supplier list provided at Attachment 2 to the report for the
next twelve (12) months.
Carried unanimously.
Finance
Nil.
Risk & Opportunities
There is risk associated with not having these lists available to Council for the engagement of
sole/specialised services in a timely manner. Additionally, the ongoing availability of these lists by
resolution (amended annually), reduces Council’s risk of breaching regulations relating to the
establishment of medium and large sized contracts.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
Departments consulted:
Office of the CEO, Mayor & Community Services Corporate Services
Councillors
x Mayor & Councillors x Director x Director
x Chief Executive Officer x Community Development x Financial Services
x Executive Officers x Sport & Active Lifestyles x Fleet
x Community Engagement x Arts & Culture x Revenue Services
x People & Culture x Community Connection x ICT
x Governance x Customer Experience x Procurement
Commercial Property
Strategy & Environment Development & Regulation Infrastructure Services
x Director x Director x Director
x Strategic Land Use Planning x Development Assessment x Infrastructure Planning,
Design and Delivery
x Economic Development & x Local Laws x Civil and Asset operations
Destination Management
x Environmental Services x Environmental Health x Waste
x Innovation & Digital Hub x Building & Plumbing x Building & Facilities
x Property / Permits x Disaster Management