2015-02-03 Planning & Organisation Committee Agenda

PLANNING & ORGANISATION COMMITTEE MEETING AGENDA                                                                                         3 FEBRUARY 2015


CORPORATE SERVICES DEPARTMENT

SECTION            RECENT ACHIEVEMENTS                              CURRENT PRIORITIES                               LOOKING AHEAD
Finance               Completion of the Annual Financial             Update of long term financial forecast to      Audit planning for 2014/15 with interim
                        Statements with unqualified audit                include audited actuals                          audit scheduled for 16 March 2015
                        opinion by the Queensland Audit Office         Borrowing     application     to    State      Budget system enhancements
                      Repayment of de-amalgamation working             Government to secure loan approval             Enhancement of system reporting
                        capital facility                               Queensland      Treasury     Corporation       Update of accounting manual and review
                                                                         Financial Sustainability Credit Review           of policies
                                                                       Budget Review 3 (as at 31/12/2014)             Review of budget management and
                                                                       Budget development for 2015/16                   accountability systems
                                                                       Revaluation of Council buildings and           Development of Branch Plan
                                                                         stormwater & drainage asset classes
                                                                       Development of restricted cash reserves
                                                                         policy

Revenue Services      Successful processing and issue of             Providing a high level of customer             Initial review with Technology One of the
                        January 2015 rate levy                           service during the rating period,                new property and rating software,
                      Introduction of credit card surcharge            including support for customer contact           focusing on the rates modelling
                        from 1 January 2015 including setup of           staff when needed                                component        and    cash   receipting
                        new automated phone payment system             Differential general rate review and             enhancements
                      Lock and Weir levy refunds processed             processing of new valuation data once          Overdue rates recovery action
                        for current Noosa Waters property                received from the State Government             Development of Branch Plan
                        owners in time to be included on January       Reconciliation of waste and property
                        rate notice                                      systems for billing completeness and
                                                                         assist with contractor management

ICT                   Elimination of 111 excess ICT assets           ICT Service Review                             Development of electronic content
                        (PCs, monitors, printers) at lease expiry      Business Continuity Plan development             management        system       retention
                      Development of online casual waste bin         Eliminating paper HR and WH&S forms              schedules to meet state archives
                        collection process                               by     implementing    TechnologyOne             requirements
                      Development of online ceremonies on              functionality                                  Will be an early adopter for
                        public land application process                Adoption of new records keeping policy           TechnologyOne web browser based (CI
                      New functionality on external mapping to         (in draft) and records keeping                   Anywhere) enquiry to financial systems
                        link properties to DA applications               improvements including staff training            to make using financial enquiry systems
                      Credit card surcharge system and                                                                  easier for staff
                        website changes


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