2015-02-03 Planning & Organisation Committee Agenda

PLANNING & ORGANISATION COMMITTEE MEETING AGENDA                                                                                                       3 FEBRUARY 2015


SECTION                 RECENT ACHIEVEMENTS                                   CURRENT PRIORITIES                                  LOOKING AHEAD
                            Training and documentation delivered to              Cloud based storage of staff working files         Will be an early adopter for new
                             staff to improve TechnologyOne animal                 (Office 365) to eliminate documents on              TechnologyOne rates billing engine getting
                             management processes                                  PCs and reduce risk (currently being                benefits of a rates modelling tool and
                           Improvements and on-site training in                  trialled)                                          improvements to configuration and
                             Technology Payroll / Finance processes                                                                   receipting
                                                                                                                                     Mid-contract GIS systems review
                                                                                                                                     Major upgrades to TechnologyOne ECM,
                                                                                                                                       Financials, and HR / Payroll software
                                                                                                                                     Development of Branch Plan
                                                                                                                                  
Procurement & Fleet        Purchase of second hand grader                      Quotations to be undertaken for fleet /           Pool vehicle numbers to be determined to
                             undertaken with considerable savings                  plant replacement as identified in the fleet        facilitate operational requirements
                           Purchase of a second hand van for new                 review                                            Future procurement panel arrangements
                             internal electrician                                Further TechnologyOne Fleet Manager                 strategy to be determined to satisfy
                           Several leased fleet vehicle extensions               module training and utilisation                     operational demands
                             negotiated that have provided a cost                Database consolidation of all water and           Internal     procurement      training and
                             reduction                                             electricity accounts                                procedures to be undertaken and revised
                           Ongoing liaison with Local Buy and staff to         Procurement focus to assist the Capital           Reporting enhancements
                             use LG Vendor Panel arrangements to                   Projects Working Group.                           Review of plant and fleet utilisation
                             assist with project delivery                        Development of motor vehicle usage policy         Development of Branch Plan
                                                                                   and guideline

Property & Facilities       Finalisation of Street Performance Policy            Peregian Beach Surf Lifesaving Club – 20           Development of online application forms
                           Peregian Beach Surf Lifesaving Club – 12              year lease to be negotiated                       Holiday     Parks   new     management
                             month licence arrangement to establish              T1 property module (commercial leasing)             agreements
                             operations                                            enhancements to improve efficiency                Holiday Parks business models and
                           New branding for Holiday Parks developed            Community Tenure Policy – workshop with             strategic planning
                             at minimal cost                                       Councillors                                       Development of Branch Plan
                           Letters requesting certificates of currency         North Shore land tenure arrangements              Development of events calendar with
                             sent to all commercial, community tenure            Noosaville markets permit                           Community Engagement
                             holders and footpath trading                        Negotiation of lease with Tewantin Noosa          Commercial Leasing Policy
                           Land acquisition Peregian Beach Bowls                 RSL – Pelican Place                               Investigation into vacant land asset
                             Club                                                Negotiation of leases with Good Shepherd            holdings and opportunities
                           Coordination of the installation of new toilet        Lutheran College                                  T1 property module (footpath trading,
                             amenities at Boreen Point campgrounds              Asset condition inspections                         community leasing and all temporary
                                                                                 Capital projects delivery                           events) enhancements to improve
                                                                                                                                      efficiency



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