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AGENDA
Services & Organisation
Committee Meeting
Tuesday, 7 November 2017
commencing at 1.30pm
Committee Room, 9 Pelican Street, Tewantin
Committee: Crs Frank Pardon (Chair), Jess Glasgow, Tony Wellington, Frank Wilkie
“Noosa Shire – different by nature”
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Full text of sections 2 to 92 (of 135)
Section 2
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
TABLE OF CONTENTS
ITEM PAGE
ATTENDANCE & APOLOGIES -
PRESENTATIONS -
REPORTS FOR CONSIDERATION OF THE COMMITTEE 3
1 SURF LIFESAVING QUEENSLAND STORAGE FACILITY- PROPOSED NEW
LEASE 3
2 ECONOMIC DEVELOPMENT GRANT PROGRAM 9
3 2017-18 COMMUNITY GRANTS PROGRAM FUNDING - COMMUNITY PROJECT
GRANTS (ROUND TWO) - OVERVIEW 30
4 2017-18 COMMUNITY GRANTS PROGRAM FUNDING - COMMUNITY PROJECT
GRANTS (ROUND TWO) - EQUIPMENT 33
5 2017-18 COMMUNITY GRANTS PROGRAM FUNDING - COMMUNITY PROJECT
GRANTS (ROUND TWO) - EVENTS 35
6 2017-18 COMMUNITY GRANTS PROGRAM FUNDING - COMMUNITY PROJECT
GRANTS (ROUND TWO) - INFRASTRUCTURE 37
7 2017-18 COMMUNITY GRANTS PROGRAM FUNDING - COMMUNITY PROJECT
GRANTS (ROUND TWO) - PROGRAMS 40
8 REGIONAL ARTS DEVELOPMENT FUND - GRANT RECOMMENDATIONS -
2017/18 42
9 LOCAL LAW DELEGATION 45
10 ANNUAL REPORT 2016/17 62
REPORTS FOR NOTING BY THE COMMITTEE 64
11 CAPITAL PROGRAM DELIVERY STATUS - SEPTEMBER 2017 64
12 ANNUAL DISASTER MANAGEMENT REPORT 2017 74
13 INFRASTRUCTURE SERVICES DEPARTMENT UPDATE - 1ST QUARTER 2017-
18 80
14 CORPORATE SERVICES DEPARTMENT UPDATE - 1ST QUARTER 2017-18 89
15 COMMUNITY SERVICES DEPARTMENT UPDATE - 1ST QUARTER 2017-18 97
16 EXECUTIVE SERVICES DEPARTMENT UPDATE - 1ST QUARTER 2017-18 116
17 OPERATIONAL PLAN PROGRESS REPORT - 1ST QUARTER 2017-18 123
CLOSED SESSION -
Page 2 of 135
Section 3
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
REPORTS FOR CONSIDERATION OF THE COMMITTEE
1 SURF LIFESAVING QUEENSLAND STORAGE FACILITY- PROPOSED NEW LEASE
OCUMENT INFORM AT ION
Author Property Manager, Clint Irwin
Corporate Services Department
Index Subject/ 46.01 Leases & 35.01 Management of Lifeguard Contract;
Property/ 130541; Land/1369934
Attachments 1. Map of Noosa Spit Recreational Reserve
2. Current shed location Lot 114 MCH839107
3. New shed location Lot 115 MCH839107
EXECUTIVE SUMMARY
At the Ordinary Meeting on 4 June 2015, Council approved the construction of a new lifesaving
storage shed at Noosa Spit adjacent to the sand pumping compound. The new shed will store
both lifeguard service and lifesaving support services equipment and will replace the existing
dilapidated shed at the end of Hastings Street (near the resort complex known as ‘No.2 Hastings
Street’). In accordance with conditions in the associated Decision Notice, the existing shed will be
removed allowing the area to be returned to public open space. Removal of the shed also allows
Council’s Infrastructure Services Department to undertake a cost benefit analysis to consider a
new western boardwalk link joining the current boardwalk immediately east of the current shed
location. This project (if ultimately approved by Council) will significantly improve pedestrian
connectivity west into Noosa Woods and is expected to increase the community’s use and
enjoyment of the area.
Surf Lifesaving Queensland will fund construction of the new storage shed and have requested a
20 year lease over the new shed to provide security of tenure given their investment and
commitment to providing ongoing lifesaving services. SLSQ’s 20 year lease proposal is
recommended to provide Surf Lifesaving Queensland with appropriate tenure to support ongoing
operations.
RECOMMENDATION
That Council note the report by the Property Manager to the Services & Organisation Committee
Meeting dated 7 November 2017 and:
A. Authorise the CEO to enter into negotiations for a 20 year lease to Surf Lifesaving
Queensland Inc. over part of Lot 115 MCH839107; and
B. Apply the exception to the requirement for tendering of the lease under Section 236 (1) (b)
(ii) of the Local Government Regulation 2012 as the lease is to a community organisation.
REPORT
The purpose of this report is to seek Council’s endorsement to grant a 20 year lease to Surf
Lifesaving Queensland (SLSQ) for a new storage shed to be constructed on Lot 115
MCH839107 located on Noosa Spit Recreational Reserve Claude Batten Drive Noosa Heads
(Attachments 1 & 3).
Page 3 of 135
Section 4
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
The current storage shed used by surf lifesaving is located on Lot 114 MCH839107 at the end of
Hastings Street near the resort complex known as ‘No.2 Hastings Street’ (refer Attachment 2).
The shed was constructed in the mid-1970s to accommodate the SLSQ jet rescue boat, which for
many years provided lifesaving and rescue support services at Noosa beaches and further along
the coast. Over the last 15 years the shed has increasingly been used to store more functional
rescue equipment such as jet skis which have substantively replaced jet boats across the surf
lifesaving industry.
The existing building has served the community well but the site is not suitable for continuing
community group use given the amenity conflict with surrounding residential accommodation.
The building is also in a dilapidated condition with advice from Council’s Building and Facility
team that the building has reached the end of its useful life.
From SLSQ’s perspective, the site no longer serves its operational needs because:
1. Quad bikes must tow the jet skis to the beach on public roads, which presents compliance,
and risk issues;
2. Access into the river at the current location provides a slower response time to incidents on
the beaches; and
3. Service requirements have outgrown the current site’s capabilities.
Planning Considerations
A planning report on a proposal to establish a new lifesaving storage shed adjacent to the sand
pumping compound at Noosa Spit was considered by Council on 4 June 2015, with Council
resolving to approve the proposal. The report noted the storage shed would provide much
improved access to the water compared to the current facility and will provide for the storage of
rescue boards, 3 jet skis and 2 all-terrain vehicles.
The principle conditions of the associated Decision Notice are:
1. The approved use is for storage facility and associated wash-down area only. The shed is
not to be manned or otherwise used for other purposes.
2. The existing storage facility on neighbouring land (Lot 114 MCH839107) must be removed
and the area made good to return it to open public space within 12 months of the
commencement of the use.
Removal of the shed also allows Council’s Infrastructure Services Department to undertake cost
benefit analysis to consider a new western boardwalk link joining the current boardwalk
immediately east of the current shed location. This project (if ultimately approved by Council) will
significantly improve pedestrian connectivity west into Noosa Woods and is expected to increase
the community’s use and enjoyment of the area.
Surf Lifesaving Queensland Proposal
SLSQ will fund construction of the new storage shed. Local building contractor NGL
Constructions have been engaged by SLSQ to undertake the works with construction timed to
commence 1 November 2017 with the project completed by 30 January 2018.
SLSQ have requested a 20 year lease over the shed to provide certainty of tenure given their
investment and commitment to providing ongoing lifesaving services. SLSQ will be responsible
for the maintenance of the shed and have received all relevant approvals to allow construction to
proceed.
Page 4 of 135
Section 5
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
Policy and Legislative Considerations
Under Section 236 (1) (b) (ii) of the Local Government Regulation 2012, Council is not required
to tender for the leasing of the property as the lease is to a community organisation. The
requirements of this exception are that a relevant Council resolution is first obtained.
Previous Council Consideration
Nil
Finance & Risk
Risk
Lifeguard Services Agreement - The existing Lifeguard Services agreement expires on 28
October 2022 (at the cessation of the 1 X 5 year option). The proposed lease will consider
provisions for access and storage for an alternate lifeguard service provider should Council not
continue with SLSQ Lifeguard services after the current contract expiration date.
SLSQ Support Services - The proposed lease will allow SLSQ to continue to provide support
services (jet skis etc.) from the new storage facility for the full 20 year lease period. These
services are separate to those provided to Council in the Lifeguard Services Agreement and are
provided at no cost to the community.
Consultation
External Consultation - Community & Stakeholder
Surf Lifesaving Queensland
Internal Consultation
Director Corporate Services
Property Advisor
Property Officer
Project Manager
Departments/Sections Consulted:
Chief Executive Officer Community Services X Corporate Services
Executive Officer Community Development Financial Services
Executive Support Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws X Property
Waste & Environmental Health Revenue Services
Executive Services Environment & Sustainable Development Infrastructure Services
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment X Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning X Infrastructure Planning,
Design and Delivery
Page 5 of 135
Section 6
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
ATTACHMENT 1
Map of Noosa Spit Recreational Reserve
Page 6 of 135
Section 7
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
ATTACHMENT 2
Current shed location Lot 114 MCH839107
Page 7 of 135
Section 8
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
ATTACHMENT 3
New shed location Lot 115 MCH839107
Page 8 of 135
Section 9
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
2 ECONOMIC DEVELOPMENT GRANT PROGRAM
DOCUMENT INFORM AT ION
Author Economic Development Advisor, Carolyn Bullen
Environment and Sustainable Development Department
Index ECM/Subject/Economic Development Grants
Attachments 1. Economic Development Grants Policy
2. Economic Development Grants Program Guidelines
3. Community Grants Policy, Amended
RECOMMENDATION
That Council note the report by the Economic Development Advisor to the Services &
Organisation Committee meeting dated 7 November 2017 and:
A. Adopt the Economic Development Grants Policy as set out in Attachment 1 to the report;
B. Authorise the Chief Executive Officer to conduct the first round of the Economic
Development Grant Program from 1 December 2017 in accordance with the Economic
Development Grant Program Guidelines provided at Attachment 2; and
C. Approve amendments to the Community Grants Policy that removes reference to the
Economic Development Grant Program as set out in Attachment 3 to the report.
REPORT
Background
Council approved the introduction of the Economic Development Grant Program, at its Ordinary
Meeting of 18 August 2016 and authorised the Chief Executive Officer to:
Conduct the first round of the Economic Development Grant Program from 1 September
2016 in accordance with the Economic Development Grant Program Guidelines, and to
Undertake a review of the program after a period of 12 months.
The purpose of this report is to seek Council approval of the following changes that are a direct
outcome of the review process, and reflected in the Economic Development Grants Policy at
Attachment 1 and Guidelines at Attachment 2.
Proposed Amendments:
Amendment Rationale
Expand the Economic Development Grant Program Expanding the Economic Development Grant
to include the following categories: Program will provide flexibility for good ideas
and initiatives to collaboratively develop as
1. Quick Response Grants which look to support needs/challenges and opportunities arise;
small one off projects such as workshops, meet enable a more strategic use of grant funding;
ups and events that engage and benefit the and assist business associations to confidently
Noosa business community. extend their planning horizons.
2. Project Partnership Grants support innovative
one-off projects of merit that have a positive
impact on the local business environment and
with a 12-month completion timeframe.
3. Multi Year Partnership Grants assist
stakeholders to develop and deliver
programs/initiatives agreed by Council that
extend beyond 12 months.
Page 9 of 135
Section 10
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
Amendment Rationale
For profit businesses are eligible to apply to the To fully leverage the strengths of the local
Economic Development Grant Program provided that business community, enable collaboration and
funded projects are not run for the direct commercial the development of strategic partnerships.
profit of an individual business.
Operate the Economic Development Grant Program An open grant round will enable Council to:
as an open or rolling grant round. That is to say, the Be more responsive,
program opens on a date specified in the program
Work with stakeholders to plan and develop
guidelines and remains open until all funds are
programs,
dispersed or until the end of the financial year,
whichever comes first. Remove the issue of aligning the planning
cycle of stakeholders within a defined and
small grant application period.
The Economic Development Grant Program will Due to limited volunteer capacity within
facilitate not for profit business representative stakeholder organisations and in some
associations taking on additional projects. Funding instances existing programs, business
agreements will consider funding both on going representative groups find it increasingly difficult
operational costs and project specific costs, for the to take on projects. Funding operational costs to
duration of the grant thus providing additional successful grant applicants who provide a
support for business associations to grow and significant benefit to the business community will
expand their reach and benefit to the business provide a stronger incentive and enable a better
community. use of resources.
Assessment and Determination
Quick Response Grant applications will be approved by the Economic Development Manager.
Project Partnership Grants with a value of less than 30% of the original annual Grants Program
budget amount will be approved by the Chief Executive Officer based on recommendations from
the Director Environment and Sustainable Development. Grants valued at over 30% of the
original annual Grants Program budget amount will be approved by Council.
Multi Year Partnership Grants will be approved by Council.
The following assessment matrix will be applied when assessing grant applications as per the
criteria identified in the Economic Development Grant Program Guidelines. A 1-5 rated score
system will be used, with 5 being the highest score.
App 1 App 2 App 3 App 4 App 5
Criteria 1 - The extent to which the project aligns with and
addresses key findings, weaknesses and/or threats, or targets the
opportunities identified in the Local Economic Plan
Criteria 2 - The extent to which the project can demonstrate
community benefit
Criteria 3 - The scale of the economic impact likely to be achieved
(e.g. creating the conditions for business success, industry or
business development, investment attraction)
Criteria 4 - The level of innovation, insight or creative thinking that
makes the project unique
Criteria 5 - The quality of the application (e.g. a well-developed,
clear and realistic action plan, supported by research where
appropriate and including an accurate financial plan/budget)
Criteria 6 - The ability of the organisation and/or stakeholder
group to deliver the project
Criteria 7 - The potential for the project to create
business/industry networks and partnerships that can drive future
economic development activities
Page 10 of 135
Section 11
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
A further outcome of the grants review process is the proposal to separate the Economic
Development Grants Program from the Community Grants Policy given the recommendation that
the Economic Development Grants program become a rolling program open all year. The
Community Grants program is currently open twice a year.
Previous Council Consideration
Ordinary Meeting Minutes, 18 August 2016, Item 9, Page 15
That Council note the report by the Senior Economic Development Officer to the General
Committee Meeting dated 15 August 2016 and:
A. Approve the amended Community Grants Policy provided at Attachment 1 to the report;
and
B. Authorise the Chief Executive Officer to conduct the first round of the Economic
Development Grant Program from 1 September 2016 in accordance with the Economic
Development Grant Program Guideline provided at Attachment 2 to the report, and that a
review of the program be undertaken after a period of 12 months.
Finance & Risk
$70,000 has been allocated to the Economic Development Grant Program in the current 2017/18
financial year. This is made up of original budget $50,000 and a $20,000 carry over from the
underspend grants budget in 2016/17.
In subsequent years, Council will determine the total allocation of funds to the Economic
Development Grants Program through its annual budget process.
Nominating funding priorities for the individual grant categories will also be considered as a part
of Council’s annual budget process. Priorities can be applied to ensure the Economic
Development Grants Program continues to meet Council objectives and is able respond to
current economic conditions.
Consultation
External Consultation - Community & Stakeholder
Chamber of Commerce & Industry Queensland - Noosa
Cooroy Chamber of Commerce
Create Noosa
Innovate Noosa
Noosa Junction Association
Internal Consultation
Brett de Chastel, Chief Executive Officer, Kim Rawlings, Director Environment and Sustainable
Development, Anthony Dow, Manager Economic Development, Paul Bright, Governance
Advisor, Debra Iezzi, Director Executive Service, Alison Hamblin, Community Development
Manager
Departments/Sections Consulted:
x Chief Executive Officer x Community Services Corporate Services
Executive Officer Community Development Financial Services
Executive Support Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
x Executive Services x Environment & Sustainable Development Infrastructure Services
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 11 of 135
Section 12
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
Attachment 1
Page 12 of 135
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
Attachment 1
| ) | NOOSA Council Policy
@ | COUNCIL ECONOMIC DEVELOPMENT
GRANTS
Corporate Plan Reference: Theme 3: The Noosa Economy. 20 year goal — Our
economy is diverse and resilient
Endorsed by Council: 16 November 2017
Policy Author: Economic Development Advisor
POLICY BACKGROUND
This Policy will guide the administration of Council’s Economic Development Grant Program so that
the grants assist Council to achieve its strategic goals as they relate to the economy.
This policy should be read in conjunction with the guidelines that support this funding program. This
policy does not apply to sponsorship, donations, advertising, naming rights and service level
agreements
POLICY OUTCOMES
The Economic Development Grant Program will support the delivery of the Local Economic Plan and
enable collaboration and strategic partnerships between Council, business representative groups
and the business community. It will support stakeholders to deliver outcome driven projects that will
positively impact the local business environment, business community and economy. Economic
Development Grant Program projects could for example:
e Connect businesses
e Encourage business innovation
e Build business capacity and skills
e Contribute to the ease of doing business
e Enable partnerships and collaboration between businesses and/or organisations in the
Noosa region
e Address a local workforce gap
e Assist in growing the reputation of Noosa as a preferred business location
e Attract additional funding from other sources to the Noosa Shire
e Contribute to the growth and development of existing and new industry to Noosa.
WHO CAN APPLY
This grant program is open to the following organisations providing that the project or program for
which funding is being requested benefits the residents of the Noosa Shire:
e Not for profit incorporated business representative groups provided that the benefit of the
project extend beyond their membership base
e For profit businesses where the project is not run for the direct commercial profit of an
individual business
Page 1
Page 12 of 135Section 13
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
Page 13 of 135
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
COUNCIL POLICY - Economic Development Grants
e Consortiums — not for profit business representative groups, for profit businesses,
governments’.
Additionally applicants and projects must:
e Primarily service the Noosa Shire business community
e Comply with State / Federal incorporation requirements
e Have appropriate insurances and meet Workplace Health and Safety requirements
e Have met acquittal conditions for previous Council grants, and
e Are able to provide a copy of the most recent Annual Report including audited or reviewed
financial statements.
ELIGIBLE PROJECT OR PROGRAMS
To be eligible to apply to the Economic Development Grant;Program, applications must adhere to
the terms and conditions set out in this Policy as well as the supporting Economic Development
Grant Program Guidelines.
Additionally, applications must demonstrate value for money and Council may determine priority
funding areas on a year-to-year basis. These priorities will be identified in the Economic
Development Grant Program Guidelines.
The Economic Development Grant Program is a competitive grant fund, where all applications are
assessed individually against the following criteria:
e The extent to which the project aligns with and addresses key findings, weaknesses
and/or threats, or targets the opportunities identified in the,Local Economic Plan
e The extent to which the,project can demonstrate community benefit
e The scale of the economic impact likely, to be achieved,(e.g. creating the conditions for
business success, industry or business development, investment attraction)
e The level of innovation, insight or creative thinking that makes the project unique
e The quality of the application (€.g..a well-developed, clear and realistic action plan,
supported by research where appropriate and including an accurate financial plan/budget)
e .The ability of the organisation and/or stakeholder group to deliver the project
e¢ The potential for the project to create business/industry networks and partnerships that
can drive future economic development activities.
Grant funding cannot be used for:
e Programs, projects and services run for the direct commercial profit of an individual
business
e Activities that have already commenced or will commence outside the project period
e Retrospective funding
e Events that do not have a clearly identifiable benefit to the business community
e Projects that do not benefit the Noosa community
e Payment of debt
e Charitable fundraising
e Political activities
e Items funded by other Council grants
1 For the purposes of this grant program a consortium is an association of two or more individuals, companies,
organizations or governments (or any combination of these entities) with the objective of participating ina common
activity or pooling their resources to achieve a common goal.
Page 2
Page 13 of 135Section 14
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
Page 14 of 135
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
COUNCIL POLICY - Economic Development Grants
ECONOMIC DEVELOPOMENT GRANT PROGRAM
The Economic Development Grant Program consists of the following categories:
1. Quick Response Grants
This category supports small, one off projects such as workshops, meet ups and events that engage
and benefit the Noosa business community.
2. Project Partnership Grants
Project Partnership Grants support innovative one-off projects of merit that have a positive impact
on the local business environment and will be completed within 12 months of commencement.
3. Multi Year Partnership Grants
Multi Year Partnership Grants assist stakeholders to deliver longer.term programs agreed by
Council that extend beyond a 12 month period.
Multi Year Partnership Grant recipients will be required to provide an annual progress report that
includes a financial report, which demonstrates delivery of agreed projects and outcomes.
Where a not for profit business representative association successfully apply for a,Project or Multi
Year or Partnership Grant, funding agreements will consider providing financial support to the
organisation for the term of the project for operational costs providing the project provides
significant benefit to the Noosa business community.
Council will not wholly fund:grant projects. It is expected that the applicant will make both a cash
and in-kind contribution:to the project. Applicant cash contributions could consist of either direct
cash injection, sponsorship, other grant funds.
APPLICATION PROCESS
The Economic Development Grant Program»will operate on an open grant round basis. That is to
say, applications will open on a date specified.in the Economic Development Grant Program
Guidelines and remain open until the end of the financial year or until the funding is fully allocated.
Applications must be submitted on a current\Grant Application Form made available by Noosa
Council, and all successful grant applications must acquit funds within the allocated timeframes as
outlined in the supporting grant program guidelines for the specific economic category.
All successful applicants will be required to enter into a funding agreement with Council and will be
required to actively and publicly acknowledge Councils support.
ROLES AND RESPONSIBILITIES
Council will publicise the availability of its grants programs widely and in such a way as to promote
public confidence in the process.
In assessing the grants, Council will:
e Ensure public monies are allocated in a fair and equitable way;
e Ensure best possible value for money;
e Check each application against eligibility criteria as set out in the appropriate Grant Guidelines;
Page 3
Page 14 of 135Section 15
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
Page 15 of 135
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
COUNCIL POLICY — Economic Development Grants
Council will determine the total allocation of funds to the Economic Development Grants Program
through its annual budgetary processes.
The number and types of grants approved will depend on the demand for funding, the available
program budget and corporate priorities.
Nominating funding priorities for the individual grant categories will be considered as a part of
Councils annual budget process. Priorities can be applied to ensure the Economic Development
Grant Program continue to meet Council objectives and are able respond to current economic
conditions.
Council officers are available to provide advice to applicants and help develop grant applications.
They will also assist organisations to identify additional and alternative sources of funding relevant
to their project or event.
Council officers are bound by Councils Employee Code of Conduct and are therefore responsible
for acting with impartiality and integrity and recognising and declaring any actual or potential conflicts
of interest. This may include, but is not limited to, personal connections with the applicant. Anyone
having a determined conflict of interest should not debate or be involved in any discussions on any
matter relating to that application.
Council officers are required to adhere to this policy when supporting, facilitating, or delivering
grants-related activities. It is the responsibility of Council officers to ensure that grants and funding
provided from public monies are:
e Administered transparently and accountably;
e Align with Council’s objectives, goals and priorities;
e Effectively advertised.and promoted to the community so that all potential applicants have
equal opportunity to apply for funds; and
Quick Response Grant applications will be approved by the Economic Development Manager.
Project Partnership Grants with.a value,of less than 30% of the original Grants Program budget
amount will be approved by the Chief Executive Officer based on recommendations from the Director
Environment and Sustainable Planning. Grants valued at over 30% of the original Grants Program
budget amount will be approved by Council.
Multi Year Partnership Grants will be approved by Council
RELEVANT DOCUMENTS
Noosa Council Corporate Plan
Noosa Shire Local Economic Plan
Version control
Version Reason/ Trigger Change (Y/N Endorsed/ Reviewed by Date
Page 4
Page 15 of 135Section 16
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
Attachment 2
Page 16 of 135
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
Attachment 2
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Noosa’s Local Economic Plan describes the preferred business environment for Noosa. With the vision
‘a dynamic economy for generations to come’, the Plan identifies economic trends, the Shire’s strengths,
opportunities and challenges; and key themes and priority industry sectors.
This Economic Development Grant Program is an initiative of the Local Economic Plan and supports
initiatives that contribute to its delivery. You will find a copy of the Plan at[www.noosa.qid.gov.au/economy|
1. Introduction
The Economic Development Grant Program is a competitive grant program that looks to encourage
collaboration and partnerships between Council, business representative groups and the business
community. It was created to support stakeholders to deliver outcome driven projects that will have a
positive impact on the local business environment, business community and economy.
Key Dates 2017-18
1 December 2017
Quick Response Grants - projects must be complete within 6 months of
approval
Project period: | Project Partnership Grants — projects must be complete within 12 months of
approval
Multi Year Partnership Grants - as agreed
A Quick Response Grants - within 10 days from application
. ee Project Partnership Grants - within 6 weeks of application
Multi Year Partnership Grants - as agreed
Quick Response Grants — 30 days from project completion
Acquittal due: | Project Partnership Grants — 30 days from project completion
Multi Year Partnership Grants - as agreed
Page 16 of 135Section 17
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
Page 17 of 135
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
x Sele Reever Economic Development Grant Guidelines
mw NOOSA COUNCIL caer
2. How much funding is available?
The 2017-18 Economic Development Grant Program has a funding pool of $70,000 to be shared
across:
e Quick Response Grants
e Project Partnership Grants
e Multi Year Partnership Grants
A maximum of $2,000 per application applies to Quick Response Grants. No minimum or maximum
amount per application applies to Project Partnership Grants nor Multi Year Partnership Grants.
All applications will be assessed on a case by case basis.
It is expected that the applicant will make both a cash and in-kind contribution to the project. Council
will not wholly fund grant projects. Contributions from your.organisation could include:
e Applicant cash contributions
e Grants from other funding bodies
e Sponsorship, and
e In-kind support.
3. Eligibility for grants
Who can apply?
e Not for profit incorporated business representative groups given that the benefit of the project
extend beyond their membership base
e For profit businesses where the project is not run for the direct commercial profit of an
individual business
e Consortiums — not for profit business representative groups, for profit businesses,
governments".
Applicants and projects must:
e Primarily service the Noosa Shire business community
e¢ Comply with State /,Federal incorporation requirements
e Have appropriate insurances and meet Workplace Health and Safety requirements
e Have met acquittal conditions for previous Council grants, and
e Are able to provide a copy, of the most recent Annual Report including audited or reviewed
financial statements.
Eligible projects for funding:
It is mandatory that projects,align with, and help to, achieve the objectives of the Noosa Local
Economic Plan and demonstrate a significant benefit to the Noosa business community.
Economic Development Grant Program projects could for example:
e Connect local businesses
e Encourage business innovation
e Build business capacity and skills
e Contribute to the ease of doing business
e Enable partnerships and collaboration between businesses and/or organisations in the Noosa
region
1 For the purposes of this grant program a consortium is an association of two or more individuals, companies, organizations
or governments (or any combination of these entities) with the objective of participating in a common activity or pooling
their resources to achieve a common goal.
2
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ge) NOOSA COUNCIL a
e Address a local workforce gap
e Assist in growing the reputation of Noosa as a preferred business location
e Attract additional funding to the Shire
e Contribute to the growth and development of existing and new industry to Noosa.
Grant funding cannot be used for:
e Programs, projects and services run for the direct commercial profit of an individual business
e Activities that have already commenced or will commence outside the project period
e Retrospective funding
e Events that do not have a clearly identifiable benefit to the business community
e Projects that do not benefit the Noosa community
e Payment of debt
e Charitable fundraising
e Political activities
e Items funded by other Council grants
Categories and Criteria
Quick Response Grants
Quick Response Grants look to support small one off projects such as workshops, meet ups and
events that engage and benefit the Noosa business community.
Partnership Grants
A. Projects Partnership Grants
Project Partnership Grants support innovative one-off projects of merit that have a positive impact
on the local business environment and will be completed within 12 months of commencement.
B. Multi Year Partnership Grants
Multi Year Partnership Grants assist stakeholders to deliver longer term programs agreed by
Council that extend beyond 12 months. These grants will facilitate not for profit business
representative associations taking on additional projects and funding agreements will consider
funding both on going operational costs and project specific costs.
Grant applications will be assessed using the following criteria:
e The extent to which the,project aligns with and addresses key findings, weaknesses and/or
threats, or targets the opportunities identified in the Local Economic Plan
e The extent to which the project can demonstrate community benefit
e The scale of the economic impact likely to be achieved (e.g. creating the conditions for
business success, industry or business development, investment attraction)
e The level of innovation, insight or creative thinking that makes the project unique
e The quality of the application (e.g. a well-developed, clear and realistic action plan, supported
by research where appropriate and including an accurate financial plan/budget)
e The ability of the organisation and/or stakeholder group to deliver the project
e The potential for the project to create business/industry networks and partnerships that can
drive future economic development activities.
3
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4. Application
The Economic Development Grants Program opens for application on a nominated date and remain
open for 12 months or until all funds are expended.
After reading these guidelines, organisations intending to apply must speak with Council's economic
development unit prior to making an application to ensure their organisation is eligible and that their
project is a good fit.
Quick Response Grant application forms are available on Councils website. Project Partnership and
Multi Year Partnership Grant application forms are completed and submitted online. Step by step
advice, sample forms and the link to the online application are found at
5. Assessment
Quick Response Grant applications will be approved)by the Economic Development Manager.
Project Partnership Grants with a value of less‘than 30% of the original Grants Program budget
amount will be approved by the Chief Executive Officer based on recommendations from the Director
Environment and Sustainable Planning. Grants valued at over30% of the original Grants Program
budget amount will be approved by Council.
Multi Year Partnership Grants will be approved by Council.
6. Project Budget
It is important to provide a balanced, realistic and complete project budget with your application. Here
are the budgeting requirements:
e Written Quotes are required for any budget items over $1,000 as follows:
o Between $1,000 and $7,499 one (1) written quotation is required
o “Over $7,500 three (3) written quotations are required
e All amounts recorded in your.budget and application are to be GST exclusive
e Thebudget must balance; that is total income relating to this project must equal total
expenditure on this project
e Include the Supplier's name in the description of expenditure items
e In-kind support/volunteer hours are valued at no more than $30 per hour.
7. Payment
Grants program funds must be claimed within 30 days of notification, except where an extension has
been granted. If the applicant is being auspiced, payment will be made to the auspicing organisation.
8. Acknowledgement
All successful applicants will need tolacknowledge Noosa Councillin all published material and online
communications associated with the project. Noosa Council reserves the right to publish the impacts
and accomplishments of your projects. Council may also ask for photos to use in its
communications.
9. Acquittal
All grant money must be acquitted within thirty days (30) of the project's completion. Quick
Response Grant acquittal forms are available on Councils web site (insert link when page is
4
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fe] NOOSA COUNCIL | Economic Development Grant Guidelines
ego} NOOSA COUNCIL ores
established) and Project Partnership and Multi Year Partnership Grants are acquitted through
Council's on-line grants portal SmartyGrants.
Organisations will not be considered for further grant funding from Council if previous grant acquittal
conditions have not been met.
10. Applicant Support
For further information or help completing online applications, please contact Council’s Grants Officer
on (07) 5329 6437 or [email protected]. Office hours are 8.30 am to 4.30 pm, Monday to
Friday (excluding public holidays). If you do not have your own computer, you can use those at any
of Council’s libraries at no cost.
11.Successful Applicants
Within thirty (30) days of being advised of the success of your grant application, your organisation will
be:
e Required to enter into a Funding Agreement. which may include specific conditions. The
agreement will contain the details on how the funding is to be spent, how Council is to be
acknowledged and how the funds are to be acquitted.
e Asked to open a Creditor Account with Noosa Council. Thé:Creditor Account application form will
be provided.
e Have to invoice Council for the grant amount. The grant amount excludes GST. Invoices to
Council are to conform to Australia Taxation Officelinstructions]
e Provide evidence that all relevant permits, licences and insurances are in place to undertake the
project.
5
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Attachment 3
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Attachment 3
| @ | NOOSA Council Policy
mm mEeeeee COMMUNITY GRANTS
Corporate Plan Reference: Working in Partnership with Our Community
Endorsed by Council: 15° December, 2016
Policy Author: Community Development Manager
POLICY BACKGROUND
This Policy is to guide the administration of Councils Community Grants Program so that the
grants:
e Assist Council to achieve its strategic goals and identified key initiatives; and
e Align with the intent of the Local Government Act 2009 and the Local Government
Regulation 2012, which state that (community) grants will be used for a purpose that is in the
public interest.
This Policy is to be read in conjunction with any supporting guidelines for specific funding
programs. This Policy does not apply to sponsorship, donations, advertising, naming rights and
service level agreements.
POLICY OUTCOMES
The outcomes of this policy include:
e Providing community organisations and individuals* with financial support to meet identified
community needs;
e Building community skills and resilience;
e Developing and maintaining sustainable community infrastructure;
e Providing opportunities for community organisations to leverage Council’s financial
assistance to obtain funding from other sources; and
e Providing opportunities for community organisations to deliver on Council’s strategic goals
and identified key initiatives (e.g. Noosa Corporate Plan, Noosa Social Strategy—tecat
Ecsonomic-Plan and Environmental outcomes).
WHO CAN APPLY
Not for profit incorporated community organisations can apply for a Community Grant provided
they meet the following criteria:
e The project, event or program for which they are applying, benefits the residents of the
Noosa Shire community;
e The application meets the specific eligibility criteria of the funding programs as set out in this
Policy and the supporting Grant Guidelines;
e The organisation:
o Is alegal not for profit entity;
o Complies with all incorporation requirements of the State and Commonwealth as at the
closing date for the grant program;
o Has appropriate insurances and adheres to sound Workplace Health and Safety
practices;
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o Has no debt to Council, or has entered into scheduled payment arrangements with
Council that is being adhered to; and
o Has met acquittal conditions for any previous Council grants.
If a community group is not incorporated and wishes to apply for a Grant, the group is able to do so
provided that the application is auspiced and administered by an incorporated not-for-profit
community organisation that is willing and able to accept legal and financial responsibility for the
grant.
Service Clubs are eligible for water rebates and building insurance cover and may apply for
Community Project, Three Year Signature Community Events and Festive Season Grants only.
Chambers of Commerce may apply for Community Project, Three Year Signature Community
| EventsEsonemic-Development and Festive Season Grants only.
Not for profit community organisations with a liquor-licenced supporters/associated club that
commercially trade seven days a week may apply for Festive Season Grants only.
*Individuals may apply for Regional Arts Development Fund (RADF) only.
WHO CANNOT APPLY
e Commercial businesses and enterprises
e Government agencies or Departments of local, state or federal government
e Educational institutions
e Parents and Friends Associations, or Parents & Citizens Associations
e Medical organisations or Primary Health Care Providers
e Political organisations
e Kindergartens and Pre-school centres
e Religious organisations where the application is for a project that relate specifically to the
organisation’s core business
ELIGIBLE PROJECTS, EVENTS OR PROGRAMS
To be eligible to apply for funding, community grant applications must adhere to the terms and
conditions set out in this Policy as well as the supporting Grant Guidelines for that specific funding
program.
COMMUNITY GRANT PROGRAMS
Council’s Community Grants will encompass the following nine funding programs.
1. Community Project Grants
Applications for Community Project Grants will be accepted twice yearly and successful
applications will be decided in a competitive assessment process based on:
e Demonstrated need for the project;
e Value for money;
e Alignment with Council's strategic goals and identified key initiatives;
e The quality of the proposed project; and
e The amount of funding allocated in Council’s annual budget for Community Grants.
Council may determine priority funding areas on a year-to-year basis and these priorities will be
identified in the Community Project Grant Guidelines.
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Community Projects may include, but are not restricted to:
e Community based festivals or events that bring residents together, including cultural, sports
or community festivals. (Such events may require a Temporary Event Permit from Noosa
Council);
e Projects or programs that respond to a specific opportunity or need within the community.
These programs may enhance the skills of participants or be pilot projects with a community
focus. Ongoing projects or programs may be funded for a maximum of 3 years;
e Building works or infrastructure projects that include new or replacement infrastructure, or the
maintenance of existing infrastructure. This may include lighting, shade sails, storage
facilities, fit-outs etc. (Works may require approvals such as building approval and property
owner's consent).
Projects that are ineligible for funding are detailed in the Community Project Guidelines.
2. Regional Arts Development Fund.
RADF investment supports local artists and communities to participate in locally determined arts
and cultural priorities, activities and opportunities. The Regional Arts Development Fund (RADF) is
a partnership between the Queensland Government and Noosa Council to support local arts and
culture in regional Queensland.
Applications for RADF will be accepted twice yearly and successful applications will be decided in
a competitive assessment process. Council may determine priority funding areas on a year-to-
year basis and these priorities will be identified in the RADF Guidelines.
Council will require a contribution to the project from the applicant or a third party. Projects
receiving a RADF grant will need to demonstrate how they have met the RADF Key Performance
Outcomes (KPOs).
3. | Festive Season Event Grants
Festive Season Event Grants will provide financial assistance for up to three years to not for profit
incorporated community organisations for events that are free to the public and occur between late
November and January each year. Events that can be funded through this program include
Christmas Carols, Concerts, Parades, New Year's celebrations, and Australia Day activities within
the Noosa Council area.
Council Festive Season Event Grants will contribute to costs associated with:
e Expenses related to hire of equipment, temporary structures, professional services and
promotion and advertising of the event; and / or
e Traffic management plans including traffic control services.
Funding will be capped and Council will require a contribution to the event from the event organiser
or a third party.
4. Three Year Signature Community Events Grants
This funding will provide financial support for up to three years to not for profit incorporated
community organisations who have an established track record of hosting a signature event that
provides significant benefit to the Noosa community; demonstrates value for money; and closely
aligns with Council's strategic goals and identified key initiatives.
Recipients will be required to provide an annual acquittal (including audited financial statements)
and a progress report demonstrating delivery of agreed outcomes.
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Council’s Signature Community Events Grant will contribute to costs associated with:
e Expenses related to hire of equipment, temporary structures, professional services and
promotion and advertising of the event; and / or
e Traffic management plans including traffic control services.
Successful applicants will need to:
e Demonstrate their need for funding; and
e Provide an achievable operational or business plan for the event.
Funding will be capped and Council will require a contribution to the event from the event organiser
or a third party.
The renewal of agreements will be negotiated six months prior to their expiry, following an
invitation to continue with the program being provided by Council. As part of its annual budget
process Council will consider whether or not to invite additional organisations to be considered for
funding under this program.
Recipients of Three Year Signature Community Event grants are ineligible for Three-Year
Community Alliance Agreements and Three Year Maintenance Agreements.
5. Three Year Community Alliance Agreement
This funding will provide financial support for up to three years to not for profit incorporated
community organisations whose services provide significant benefit to the Noosa community
(beyond their membership); demonstrate value for money; and closely align with Council’s
strategic goals and identified key initiatives.
Council will initially call for expressions of interest for this grants program from organisations who
offer services in one of the following areas:
e Arts and cultural development
e Community development
e Community safety
e Environment
e Heritage
Successful applicants will need to:
e Demonstrate their need for funding; and
e Provide an achievable operational or business plan for the duration of the agreement
Council will establish a formula and a funding cap setting the maximum allowable amount for
individual Three-Year Community Alliance Agreements as part of its annual budget process.
Recipients will be required to provide an annual acquittal (including audited financial statements)
and a progress report demonstrating delivery of agreed outcomes. The renewal of agreements will
be negotiated six months prior to their expiry, following an invitation to continue with the program
being provided by Council. As part of its annual budget process Council will consider whether or
not to invite additional organisations to be considered for funding under this program.
Recipients of Three-Year Community Alliance Agreements are ineligible for Three Year
Maintenance Agreements and Three Year Signature Community Event Grants.
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6. Three-Year Maintenance Agreements
This funding will provide financial support up to three years to eligible not for profit incorporated
community organisations that maintain Council and community infrastructure. There are two
categories:
e Maintenance and management of community halls or centres. Eligible community
organisations may receive part funding for on-going operational and/or maintenance
purposes of Council infrastructure only where that infrastructure is publicly accessible.
e Sports field maintenance. Eligible sporting organisations may receive part funding for on-
going maintenance of sporting fields. The organisations must have primary responsibility for
fields that are open to the public when not being used by those organisations.
Three-Year Maintenance Agreements operate by invitation-only rather than through a competitive
process. Recipients will be required to provide an annual acquittal and a progress report
demonstrating delivery of agreed outcomes. The renewal of agreements will be negotiated six
months prior to their expiry, following an invitation to continue with the program being provided by
Council. Council will establish a formula and a funding cap setting the maximum allowable amount
for individual Three-Year Maintenance Agreements as part of its annual budget process.
Recipients of Three-Year Maintenance Agreements are ineligible for Three Year Community
Alliance Agreements and Three Year Signature Community Event Grants.
7. Water Rebates
Council will fund Unitywater fixed water and sewerage access charges for all eligible not for profit
organisations as defined in this Policy. The maximum annual funding for each organisation will be
limited to the minimum water and sewerage access charges (based up to and including 25mm
meters) for each land parcel unless there is a legal requirement or hydrology report that requires
the organisation to have a larger water meter or additional meters.
In addition Council will fund the annual water consumption charges of all eligible not for profit
organisations up to a maximum of $1,000 per annum. Organisations with consumption charges
over $250 per annum will be required to have a Council approved water management plan in
place.
The cost of the water rebate will be identified and funded through the Community Grants Program
as it forms part of Council’s support to community organisations.
8. Building Insurance Cover
Council will cover the cost of building insurance for eligible not for profit community organisations
(as defined in this policy) with facilities built on Council owned or controlled land. The insurance
provided by Council will be incorporated into Council’s Local Government Mutual (LGM) Asset
Scheme Industrial Special Risks coverage. The cover will only be provided on the terms offered by
the LGM to Noosa Council and is not negotiable for individual groups.
The cost of this insurance will be identified and funded through the Community Grants Program as
it forms part of Councils support to community organisations. Council may require community
groups covered by this scheme to meet excess charges in the event of any claim.
The cost of this Building Insurance cover will be identified and funded through the Community
Grants Program as it forms part of Council’s support to community organisations.
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9.—_Economic Development Grant Program
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APPLICATION PROCESS
| Community Project, Festive Season Event_and; RADF and—Esenemic—Develooment grant
applications must be submitted by the advertised closing date and time. Applications received
after the closing date and time will not be accepted.
Applications for Community Project, Festive Season Event; and RADF and—Esernemic
Development grants must be submitted on a current Grant Application Form made available by
Noosa Council. Applicants must have spoken with a Council Officer prior to submitting the grant.
There will be an initial call for expressions of interest for the Community Alliance and Signature
Community Event grants following which Council will determine the organisations that will be
funded. Thereafter individual applications will be decided annually as part of the budget process on
a case by case basis.
Three-Year Maintenance Agreements operate by invitation-only rather than through a competitive
process.
Water Rebates and Building Insurance Cover will be arranged for eligible recipients and these
organisations will not be required to complete an application form.
OUT OF ROUND FUNDING
In exceptional circumstances, or cases of significant hardship, Council may consider special one-
off funding upon presentation of a business case.
CONDITIONS OF FUNDING
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All successful applicants will be required to enter into a funding agreement with Council and acquit
funds within the allocated timeframes. The timeframes and acquittal requirements are outlined in
the supporting Grant Guidelines for the specific funding program. Successful applicants will be
required to actively and publicly acknowledge Council’s support. The level of acknowledgement will
be determined by the amount funded and will be outlined in the funding agreement.
COUNCIL’S ROLES AND RESPONSIBILITIES
Council will publicise the availability of its grants programs widely and in such a way as to promote
public confidence in the process. In assessing the grants, Council will:
e Ensure public monies are allocated in a fair and equitable way;
e Ensure best possible value for money;
e Check each application against eligibility criteria and particular assessment criteria, as set
out in the appropriate Grant Guidelines; and
e Seek recommendations from an expert panel that can comprise Council officers, Councillors
and/or community representatives.
Council will determine the total allocation of funds to the community grants program through its
annual budgetary processes. The number and types of grants approved by Council will depend on
the demand for funding, the available program budget and corporate priorities. In some instances,
part funding may be offered. Funding priorities for individual grant programs will be regularly
reviewed to ensure their relevance and they continue to meet Council objectives.
Council officers are available to provide advice to community organisations and help develop
Council grant applications. They will also assist organisations to identify additional and alternative
sources of funding relevant to their project or event. Council officers and Councillors are
responsible for recognising and declaring any actual or potential conflicts of interest. This may
include, but is not limited to, personal connections with the applicant. Anyone having a determined
conflict of interest should not debate or be involved in any discussions on any matter relating to
that application. Council officers are required to adhere to this policy when supporting, facilitating,
or delivering grants-related activities. It is the responsibility of Council officers to ensure that grants
and funding provided from public monies are:
e Administered transparently and accountably;
e Aligned with Council’s objectives, goals and priorities;
e Effectively advertised and promoted to the community so that all potential applicants have
equal opportunity to apply for funds; and
e Monitored for compliance against set performance measures.
Final decisions in the Community Grants Program are made by the Council, CEO or delegate.
RELEVANT DOCUMENTS
e Noosa Council Corporate Plan
e Noosa Social Strategy
e Noosa Council Sport and Active Recreation Plan
N Shi LE ‘oP
RELEVANT LEGISLATION
Queensland Government
e Local Government Regulation (2012)
e Local Government Act (2009)
e Statutory Bodies Financial Arrangements Act (1982).
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DEFINITIONS
Acquittal
This is the process by which a recipient demonstrates in writing to the funding body that it has
expended the funds in accordance with the terms and conditions of the funding agreement on
completion of the activity or project. The acquittal process, when conducted correctly,
demonstrates that these monies were being used efficiently, effectively or that the community is
getting value for money for services.
Auspice
Auspice means that an organisation takes responsibility for ensuring the funds are used as
specified in the grant allocation. An auspicing organisation will be responsible for:
e Sign off on the funding agreement;
e The receipt, banking and administration of all monies;
e Project monitoring and completion;
e Ensuring the applicant acquits the funding on time; and
e Sign off on the acquittal form.
Business
For the purpose of this policy, business is defined as an organisation or enterprising entity
engaged in commercial, industrial or professional activities for profit.
Community
For the purpose of this policy, community refers to a group of people living within the Noosa Shire
local government boundaries.
Conflict of Interest
A conflict of interest is a conflict between an officer’s or councillors personal interests (including
personal interests arising from their relationships or club memberships, for example) that might
lead to a decision that is contrary to the public interest.
Donations
Donations are defined as a voluntary gift of product, service or cash without expectation of return.
Funding Agreement
A legal agreement entered into by the successful applicant and Council noting the obligations of
both parties.
Grant
Funds provided to a recipient through a formal program for a specified purpose, directed at
achieving goals and objectives consistent with Council policy, where the recipient is selected on
merit against a set of criteria. Funding is subject to entering a written agreement with Council that
outlines accountability requirements.
Grant Guidelines
The grant guidelines will include:
e Aim of the grant
e Criteria
e Assessment information
e How to apply
e How to acquit
e Terms and Conditions
e Glossary
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Individuals
Individuals are classified as a singular person or couple, as distinguished from a group, who carry
on activities for a community purpose and benefit.
Incorporated Organisations
For the purposes of this Policy the term Incorporated Organisations means:
e Incorporated Associations (incorporated under state legislation, commonly have ‘Association’
or ‘Incorporated’ or ‘Inc.’ in their legal name);
e Incorporated Cooperatives (also incorporated under state legislation, commonly have
‘Cooperative’ in their legal name);
e Companies (incorporated under the Corporations Act 2001 — may be proprietary company
(limited by shares or by guarantee) or public companies); and
e Aboriginal Corporations (incorporated under the Corporations (Aboriginal and Torres Strait
Islander) Act 2006)
Naming Rights
The right to name property, either tangible property or an event, usually granted in exchange for
financial consideration.
Not for profit community organisation
A community organisation that operates as an incorporated organisation (as defined above) with a
primary purpose of providing services to the community and is not carried on for the direct or
indirect profit or gain of its members, both in its operations and winding up.
Public Interest
For the purpose of this policy, public interest refers to ‘the welfare of the general public in contrast
to the interest of an individual or group’.
Service Level Agreements
Service Level Agreements are a formally negotiated agreement between Council and an
organisation, individual or community group which details the nature, quality and scope of a service
to be provided. The purpose of a service level agreement is to formalise the services of a provider
and outline the responsibilities of both Council and the provider in the provision of a service.
Sponsorship
Sponsorship is a contractual business arrangement under which a sponsor, for a specified term,
provides a contribution in cash and/or in kind (“contra”) in return for specified commercial benefits.
Transparency
Transparency refers to the openness with which the administration of funds and obligations
between entities are discharged.
Version control:
Version | Reason/ Trigger Change | Endorsed/ Reviewed by Date
(Y/N)
5.0 Amendment to Policy Y CEO 5 January 2017
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3 2017-18 COMMUNITY GRANTS PROGRAM FUNDING - COMMUNITY PROJECT
GRANTS (ROUND TWO) - OVERVIEW
DOCUMENT INFORM AT ION
Author Community Development Manager, Alison Hamblin
Community Services Department
Index ECM/Subject/Community Grants
Attachments Nil.
EXECUTIVE SUMMARY
Not applicable
RECOMMENDATION
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 7 November 2017 regarding the second round of
2017/2018 Community Project Grants.
REPORT
Purpose
The purpose of this report is for Council to consider and endorse the second round of 2017/2018
Community Project Grants. Four separate reports have been provided to the Services &
Organisation Committee Meeting dated 7 November 2017 reflecting the four grant categories:
1. Programs $25,799.92
2. Events $28,835.00
3. Equipment $20,684.00
4. Infrastructure $81,749.08
Background
The second 2017/2018 round of the Community Project Grants was advertised in local
media and through community networks with a closing date of 22 September 2017.
A total of 36 applications were received requesting $272,185.09.
Applications were checked for eligibility against the Noosa Council Community Grants
policy and guidelines.
Applications were reviewed and commented on by specialist staff with appropriate
expertise.
All applications and staff comments were discussed and assessed by the grants
assessment panel.
The assessment panel is recommending 29 applications receive $154,068 funding from the
Community Project Grants.
This leaves $3,124.80 left in the grants program.
The Director of Community Services is recommending that of this remaining allocation, $3,000 be
granted to United Synergies to provide emergency relief for people experiencing homelessness
and financial hardship across the Shire including those residents of Johns Landing who are
having to relocate.
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As per the Noosa Council Community Grants Policy, assessors and assessment panel members
recognised and declared any material or perceived conflicts of interest and did not debate or
involved themselves in any discussions on matters relating to that application.
Implementation
Following endorsement of this report, grant applicants will be notified of the outcomes. Funding to
successful applicants will be distributed in December 2017, providing they have no outstanding
debt to Council.
Previous Council Consideration
Ordinary Meeting, 15 June 2017, Items 7, 8, 9 and 10, Page 6
2016-17 COMMUNITY GRANTS PROGRAM FUNDING - COMMUNITY PROJECT GRANTS
(ROUND TWO) - PROGRAMS
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 6 June 2017 and approve the 2017/2018 Round One
Community Project Grants – Programs provided in Attachment 1 to the report.
2016-17 COMMUNITY GRANTS PROGRAM FUNDING - COMMUNITY PROJECT GRANTS
(ROUND TWO) - EVENTS
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 6 June 2016 and approve the 2017/18 Round One
Community Projects – Events provided in Attachment 1 to the report.
2016-17 COMMUNITY GRANTS PROGRAM FUNDING - COMMUNITY PROJECT GRANTS
(ROUND TWO) - EQUIPMENT
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 6 June 2016 and approve the 2017/18 Round One
Community Projects – Equipment provided in Attachment 1 to the report.
2016-17 COMMUNITY GRANTS PROGRAM FUNDING - COMMUNITY PROJECT GRANTS
(ROUND TWO) - INFRASTRUCTURE
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 6 June 2016 and approve the 2017/18 Round One
Community Projects – Infrastructure provided in Attachment 1 to the report.
Finance & Risk
Traditionally, two funding rounds for Projects are run and budgeted for each financial year.
There is $287,300 allocated for Community Project Grants in the 2017/2018 Budget.
Out of this budget, Round ONE allocation of $130,107.20 was paid, leaving $157,192.80 from
which Round TWO will be funded.
Consultation
External Consultation - Community & Stakeholder
Free information sessions were held across the Shire for eligible not for profit community
organisation to learn about the Council community grants program.
Tourism Noosa
State Government, Sport and Recreation Services
Page 31 of 135
Section 32
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
Internal Consultation
This report has been developed in consultation with staff across Council including
representatives from the following areas:
Community Development
Financial Services
Executive Services
Environment and Sustainable Development
Applications for Community Project Grants have been assessed by Specialist Officers and
moderated by the Director of Community Services, Community Development Manager, Financial
Services Manager and Director of Environment and Sustainable Development.
As part of the moderation process the Community Development Manager declared a conflict of
interest with regard to the application from Noosa Triathletes Inc.
Departments/Sections Consulted:
Chief Executive Officer X Community Services X Corporate Services
Executive Officer to the Mayor & CEO Community Facilities X Financial Services
Executive Support x Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws x Property & Facilities
Waste & Environmental Health Revenue Services
X Executive Office X Planning & Infrastructure
x Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Disaster Management
Governance Infrastructure Planning & Design
Human Resources x Planning & Environment
x Sustainability Strategic Land Use Planning
Page 32 of 135
Section 33
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
4 2017-18 COMMUNITY GRANTS PROGRAM FUNDING - COMMUNITY PROJECT
GRANTS (ROUND TWO) - EQUIPMENT
Author Alison Hamblin, Community Development Manager
Community Services Department
Index ECM/Subject/Community Grants
Attachment 1. 2017/2018 Round Two Community Project Grants - EQUIPMENT
EXECUTIVE SUMMARY
Not applicable
RECOMMENDATION
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 7 November 2017 and approve the 2017/2018 Round
Two Community Project Grants – Equipment provided in Attachment 1 to the report.
REPORT
Purpose
The purpose of this report is for Council to consider and endorse the second round of 2017/2018
Community Project Grants for Equipment as provided at Attachment 1 to this report.
Refer to report titled “2017-18 Community Grants Program Funding – Community Project Grants
(Round Two) – Overview” presented to the Services and Organisation Committee Meeting dated
7 November 2017, for background and implementation information.
Departments/Sections Consulted:
Chief Executive Officer X Community Services X Corporate Services
Executive Officer to the Mayor & CEO Community Facilities X Financial Services
Executive Support x Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws x Property & Facilities
Waste & Environmental Health Revenue Services
X Executive Office X Planning & Infrastructure
x Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Disaster Management
Governance Infrastructure Planning & Design
Human Resources x Planning & Environment
x Sustainability Strategic Land Use Planning
Page 33 of 135
Section 34
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
Page 34 of 135
2017-2018 Round 2 - Community Project Grant - Equipment Attachment 1
Ov Tuld
Applicant Project Description Conditions of Funding Panel
reer
Pe / aque No conditions $2,250.00
Noosa Parks Assoc. Upgrade Audio/Visual Equipment in the Environment
Inc. Centre, Wallace Park.
Replace three Simrad Global Positioning Systems
Australian Volunteer |Refurbishment of the primary rescue vessel, ‘John Waddams'
Coast Guard Assoc. to extend its useful life by another five years. As part of this No conditions $12,997.00
Inc. project they are wanting to replace the three GPS units on
the vessel.
Funding for bins and bin covers is conditional on:
. . - confirmation of where bins are to be stored
. Waste Management program aims to reduce waste, avoid . . i
Noosa Lions Football Se . . - consultation with Council's Waste Management
cross contamination of recycling and promote sustainable ; $4,027.00
Club Inc. ae . Team and Community Development Team (Sport
waste practices in the community and club. . . .
and Rec) regarding potential cost reduction of
the 16 x 240 litre wheelie bins.
Tri For All Funding for life jackets, radios, high visability
Noosa Triathletes Inc. This program offers vision impaired people the opportunity to |vests is conditional on the applicant working with $1,410.00
cycle the Noosa region and enable vision impaired active Sports Development Officer to obtain external
membership for participation in all training and club events. [funding for other items e.g. tandem bike.
Pomona Tiny House Project
National Institute for |Purchase a saw, table, router, drill and nibler for workshop on
Socio-economic & NISER premises to be managed by an Indigenous project $0.00
Environmental officer who oversees work-for-the-dole, people on service ,
Research Ltd orders and volunteers to fit-out a 'Pantec’as part of the Tiny
House Project.
. Outrigger Club Electronic Records Management
Noosa Outrigger .
Canoe Club Inc Purchase a laptop, cloud storage, MYOB accounting software $0.00
, to improve club record keeping and governance.
Total: $20,684.00
Page 34 of 135Section 35
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
5 2017-18 COMMUNITY GRANTS PROGRAM FUNDING - COMMUNITY PROJECT
GRANTS (ROUND TWO) - EVENTS
DOCUMENT INFORM AT ION
Author Alison Hamblin, Community Development Manager
Community Services Department
Index ECM/Subject/Community Grants
Attachment 1. 2017/2018 Round Two Community Project Grants - EVENTS
EXECUTIVE SUMMARY
Not applicable
RECOMMENDATION
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 7 November 2017 and approve the 2017/2018 Round
Two Community Project Grants – Events provided in Attachment 1 to the report.
REPORT
Purpose
The purpose of this report is for Council to consider and endorse the second round of 2017/2018
Community Project Grants for Events as provided at Attachment 1 to this report.
Refer to report titled “2017-18 Community Grants Program Funding – Community Project Grants
(Round Two) – Overview” presented to the Services and Organisation Committee Meeting dated
7 November 2017, for background and implementation information.
Departments/Sections Consulted:
Chief Executive Officer X Community Services X Corporate Services
Executive Officer to the Mayor & CEO Community Facilities X Financial Services
Executive Support x Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws x Property & Facilities
Waste & Environmental Health Revenue Services
X Executive Office X Planning & Infrastructure
x Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Disaster Management
Governance Infrastructure Planning & Design
Human Resources x Planning & Environment
x Sustainability Strategic Land Use Planning
Page 35 of 135
Section 36
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
Page 36 of 135
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
2017-2018 Round 2 - Community Project Grant - Events Attachment 1
Assessment
Applicant Project Description Conditions of Funding Ta
Recommends
The Noosa Sustainable and Healthy Transport Project
An Electric Vehicle Expo to showcase cutting edge electric
Zero Emissions transport technology with trial ride opportunities. In __|No conditions $3,835.00
Noosa Inc. addition, cycling workshops targeting particular demographic
groups aim to increase cycling participation culminating in a
community ride.
Noosa Rainbow River Festival 2018
Noosa Rainbow River |The Festival is a weekend community gathering consisting of
Festival auspiced b' erformances and a parade focusing primarily on the LGBTI
var aul pS yy . P . u ing pr ny Funding toward the public parade. $1,500.00
the Noosaville community and the Noosaville business precinct to celebrate
Business Assoc. Inc. _|diversity, increase community unity and bring more business
and tourists to Noosaville.
2018 Noosa Anywhere Theatre Festival
This event will enable 65 Noosa based artists to present an Funding is conditional on the applicant providing
Anywhere Theatre . . . . ee wes
. . estimated 26 performances of 12 different works in locations |a current Public Liability certificate of currency $7,500.00
Festival Limited . . . .
across the Noosa Shire Area as part of the Sunshine Coast and applying for a temporary event permit.
Anywhere Theatre Festival running 10-27 May 2018.
Funding is conditional on the applicant:
Legends of League - providing proof of current Public Liability
This four day event aims to bring the local community Insurance
Noosa District Rugby together,raising awareness of bullying, destigmatising mental |- resubmitting the budget
League Club Inc health and positive role modeling for young people. It also - securing an event permit from Noosa Council $5,000.00
8 . acts as catalyst event forming better relationships between = jand
Senior and Junior league clubs , Noosa's sporting codes, not __|- confirming specifics of school talks and
for profits and local businesses. coaching clinics.
woes Just Don't Shimmer-SHINE
Women Initiating . . : . a ae .
New Directions Seeking funding for one in a series of four events that Funding is conditional upon the applicant
Organization support women in the Noosa Shire community. This event providing an itemised quotation from the $1,000.00
B along with the other three is scheduled to run during supplier.
(WINDO) Inc. | ' .
International Womens' Week in 2018.
Noosa Open Studios showcases the creative work of
Noosa Open Studios _|talented local artists, by opening their private studios Funding is to support marketing and promotion $5,000.00
Inc. throughout the Noosa region to the public alongside a series jof the event. —
of events in local galleries and art related entities.
Noosa Jazz Party & Free Public Concert
Noosa Heads Jazz This festival of 'classic' jazz, played by the best jazz Funding for multiple years under the Signature $5,000.00
Club Inc. musicians in Australia includes a joint concert with Noosa Event Grant program. —
Chorale, roaming jazz bands and a free public concert.
QLD OZTAG Group Oztag Female Participation Outreach Program
Inc Two two-day come-and-try program at the Cooroy Sports $0.00
, Compex. Free to female participants aged six to adult.
LIVE ON AIR from the J
-o. Radio - Old and New — An event presenting audio-visual,
Noosa District broadcasting, recording and performance event, featurin
Community FM Radio oa cas 6, eco! 6 a pe ror ance event, Teatu . € $0.00
local artists, combined with reminiscences through stories
Assoc. Inc. . . :
and re-enactments covering the journey of radio and
101.3FM since 1994.
Total: $28,835.00
Page 36 of 135Section 37
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
6 2017-18 COMMUNITY GRANTS PROGRAM FUNDING - COMMUNITY PROJECT
GRANTS (ROUND TWO) - INFRASTRUCTURE
DOCUMENT INFORM AT ION
Author Alison Hamblin, Community Development Manager
Community Services Department
Index ECM/Subject/Community Grants
Attachment 1. 2017/2018 Round Two Community Project Grants - INFRASTRUCTURE
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 7 November 2017 and approve the 2017/2018 Round
Two Community Project Grants – Infrastructure as provided in Attachment 1 to the report.
REPORT
Purpose
The purpose of this report is for Council to consider and endorse the second round of 2017/2018
Community Project Grants for Infrastructure as provided at Attachment 1 of this report.
Refer to report titled “2017-18 Community Grants Program Funding – Community Project Grants
(Round Two) – Overview” presented to the Services and Organisation Committee Meeting dated
7 November 2017, for background and implementation information.
Departments/Sections Consulted:
Chief Executive Officer X Community Services X Corporate Services
Executive Officer to the Mayor & CEO Community Facilities X Financial Services
Executive Support x Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws x Property & Facilities
Waste & Environmental Health Revenue Services
X Executive Office X Planning & Infrastructure
x Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Disaster Management
Governance Infrastructure Planning & Design
Human Resources x Planning & Environment
x Sustainability Strategic Land Use Planning
Page 37 of 135
Section 38
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
Page 38 of 135
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
2017-2018 Round 2 - Community Project Grant - Infrastructure Attachment 1
PUSS
Applicant Project Description Conditions of Funding Tit
Recommends
Funding is conditional upon the applicant :
Zonta Club of Noosa |Upgrade security and refurbishment of SHINE houses - providing an additional quote for flooring and $9,855.40
Inc. ensuring the safety and security of all inhabitants. - investigating if low volatile organic compounds a
can be used.
Peregian Beach Northern deck safety extension oo. _ .
. . . . Funding is conditional upon the applicant
Community House Extension of northern decking to improve the safety and ans P $8,500.00
_ : So providing a third quotation.
Inc. usability aspects for community activities.
Wooroi Mountain Bike Trail Maintenance Program oo a .
, ‘ Funding is conditional upon the applicant
Noosa Trailblazers Undertake assessment and maintenance program of the _ fi .
. ne . ee . . . substantiating consulation with Queensland
Mountain Bike Club |Wooroi mountain bike trail network by a professional trail ee : $10,277.28
7 . Parks and Wildlife Service and the Department of
Inc. builder, supported by local volunteers to keep the trails safe . . .
. Environment and Heritage Protection.
and sustainable.
Environmentally friendly-LED-Lighting Project
Noosa Tennis Club Remove existing lights on two courts so a total of eight lights a
Inc. will be replaced with 600 watt LED lighting, resulting ina fz $
No conditions 9,145.00
more efficient and environmentally responsible system.
Funding is conditional on the applicant:
- ensuring the most energy efficient appliances
P Air Conditioning are sourced
Cooran Memorial : : teste , . ‘ ‘ .
Installation of air conditioning into the hall so that performers |- being successful in their Community Benefit $7,322.00
School of Arts Inc. as pia ca:
and audiences can be more comfortable. Fund application and
- approval of final plans by Council Property
Team and Facilities Team.
Veggie Village (VV) Entrance Signage
Veggie Village Veggie Vilage entrance sign, to welcome visitors and cutting
. contacts for information. The design of metal and timber will a
Community Gardens z : No conditions $2,200.00
Inc reflect VV values and ambiance of Rufous St precinct
. redevelopment plus celebrate 10 years of VV growth and
community service.
Funding is conditional on the applicant:
- ensuring energy efficient appliances are utilised
- providing proof of current Public Liabilit
- Lighting and Hanging System for Gallery P BP Y
Noosa Shire Arts & ; BY sie 2 . Insurance
Upgrade of display tracks and lighting in the Boronia Gallery . . . . . $3,028.40
Crafts Assoc. Inc. - seeking advice from the Heritage Librarian
of Wallace House. ies si
about possible impact on the heritage values of
the house and
- providing a quote for electrician.
Funding is conditional on the applicant:
- confirming building/planning approval as
Noosa A H & | Socie required in consultation with Council
ay Purchase a portable 40 seat grandstand and in-ground a See : coe
Inc. (Noosa Show p - providing details as to where the structure be $3,400.00
, bench seating
Society) stored and
- discussing the location(s) of the in-ground
bench seating.
Funding is conditional on the applicant:
Tewantin Noosa : : - providing a detailed quote
Cricket Club Inc. 6 s pare - providing details where the bore will be sunk $
Sinking of bore for irrigation purposes 15,000.00
- obtaining all relevant approvals
Page 38 of 135Section 39
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
Page 39 of 135
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
Ptah a
Psy sel g Project Description Conditions of Funding TT]
Recommends
Extend existing complex in two places
A safety and storage i ovements including expansion of
y i ge Improvements including expans! Funding for roofing, timber, concrete and
' the woodworking shed to accommodate a compressor and . . wo .
Men's Shed Pomona . electrical work is conditional upon the applicant
two sawdust extractors; b). Move container away from . - . . $5,021.00
Inc. . . using energy efficient appliances and materials,
metalworking shed to create storage extension 6mx2m wees
. . . and resubmitting the budget.
between to store metal objects and material to be used in
future metalwork workshop.
Funding is conditional on the applicant providing
a further detail on the budget and confirming
Pomona & District : we . : :
Installation of 15kw solar system and upgrade of power building/planning approval as required in
Horse & Pony Club , . . . $8,000.00
Inc supply to clubhouse consultation with Council. Funding also
. conditional on applicant receiving a Community
Benefit Fund.
Safety & damage barrier
Noosa Touch Assoc Erect a barrier between the access road and fields to prevent
Inc “children running in front of traffic, stop balls and block $0.00
. unauthorised vehicle access onto the fields so as to prevent
damage to fields.
Beautification of Noosa Community Garden
Noosa Community To erect a wooden picket fence to create a consistent
Garden (Auspiced by {frontage for Tait Duke Cottage and construct a shade pergola $0.00
Slow Food Noosa) in the garden area. Relocate the black metal fence to fully
enclose the garden at the rear of the garden
Total: $81,749.08
Page 39 of 135Section 40
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
7 2017-18 COMMUNITY GRANTS PROGRAM FUNDING - COMMUNITY PROJECT
GRANTS (ROUND TWO) - PROGRAMS
DOCUMENT INFORM AT ION
Author Alison Hamblin, Community Development Manager
Community Services Department
Index ECM/Subject/Community Grants
Attachment 1. 2017/2018 Round Two Community Project Grants - PROGRAMS
EXECUTIVE SUMMARY
Not applicable
RECOMMENDATION
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 7 November 2017 and approve the 2017/2018 Round
Two Community Project Grants – Programs provided in Attachment 1 to the report.
REPORT
Purpose
The purpose of this report is for Council to consider and endorse the second round of 2017/2018
Community Project Grants for Programs as provided in Attachment 1 to the report.
Refer to report titled “2017-18 Community Grants Program Funding – Community Project Grants
(Round Two) – Overview” presented to the Services and Organisation Committee Meeting dated
7 November 2017, for background and implementation information.
Departments/Sections Consulted:
Chief Executive Officer X Community Services X Corporate Services
Executive Officer to the Mayor & CEO Community Facilities X Financial Services
Executive Support x Community Development ICT
Libraries & Galleries Procurement & Fleet
Local Laws x Property & Facilities
Waste & Environmental Health Revenue Services
X Executive Office X Planning & Infrastructure
x Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Disaster Management
Governance Infrastructure Planning & Design
Human Resources x Planning & Environment
x Sustainability Strategic Land Use Planning
Page 40 of 135
Section 41
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
Page 41 of 135
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
2017-2018 Round 2 - Community Project Grant - Programs Attachment 1
eS
Applicant dee} a a Pls teal sla leli Conditions of Funding ra
Recommends
Noosa River Volunteer River Watch and Education
This program, carried out on the Noosa Rive, includes water
Noosa Integrated ‘ ; ; ‘ oe i :
testing, litter collections , general patrolling and monitoring Funding program delivery for Jan-Jun 2018. $2,250.00
Catchment Assoc. Inc. : a . .
of on river activities, sand Island weeding, ongoing monthly
migratory and resident shorebird and wader surveys.
Funding is conditional on:
Koala Community Rescue Awareness Initiative - Noosa Shire location specific training and rescue
Training workshops for citizen scientists in observation, facial |- Applicant works with Queensland Parks and
Queensland Koala a ; ia ;
Crusaders Inc recognition, data entry, koala poo collection, rescue and Wildlife Service and The Department of $7,577.90
, transport of koalas to increase overly stretched local Environment and Heritage Protection
resources. - applicant sharing the monitoring data,
evaluation and results with Council.
Funding is conditional on the applicant:
Wildlife Trauma Care Drug Costs - understanding that this is the second of
The provision of drug costs, darting equipment and maximum three grants for this purpose bein
Wildcare Australia Inc. P € Beane i .. . 8 . perp e $1,122.02
consumables for the humane treatment of critically injured provided by Council
wildlife in Noosa Shire. - sharing monitoring data, evaluation and results
with Council.
Unitingcare a sae TEER PEO a oP? . . Funding of facilitator costs is conditional on the
icide P: ion Workshi
z a Deliver four three-hour Suicide Prevention Educational fs i
Community/Lifeline 3 pe ca applicant resubmitting the budget along with a $1,600.00
. Workshops to members of community organisations within . aia
Sunshine Coast ple quotation for the facilitation.
Noosa Council Shire area.
Welcome Weekend 2
; oo . . Funding for the guestspeaker, transport and
Noosa Welcomes - will offer young adult refugees living in the Brisbane region . - .
; , a y : teacher costs is conditional on the applicant
Refugees auspiced by |the opportunity to visit Noosa, staying with local host . ; ; .
; sis ni . . . partnering with Tourism Noosa, local sporting $1,000.00
Buddies Refugee families. Participants will take part in an organised program . z
so a Se nr ia and cultural clubs through consultation with
Support Group Ltd of activities aiming to encourage communication and cross- ay . -
. Council's Community Development Officer.
cultural understanding.
People and biodiversity in Noosa's natural environment
Mary Rive Extending a long-term study (est.2010) which engages local
Pnaver x ne 8 aay , pa "B 8 Funding is conditional on the applicant sharing
Catchment volunteers to find and log Noosa’s threatened giant barred oo ; :
era : oa the monitoring data, evaluation and results with $4,250.00
Coordination Assoc. |frog and tusked frog in Cooroora Creek and Six Mile Creek Council
Inc. using scientific procedures. Results inform environmental ,
remedial work.
Safeguarding threatened plant species of Kin Kin rainforests
Through collecting information and propagating seeds and
Noosa and District cuttings, this project safeguards five Environment Protection {Funding is conditional on the applicant sharing
and Biodiversity Conservation listed plant species in Noosa the monitoring data, evaluation and results with $5,000.00
Landcare Group Inc. : ‘ ‘ ; a a ‘i
Shire. These endemic species provide strong contribution to [Council.
Noosa biodiversity but are threatened due to historic land
clearing, invasive species and climate change.
Emergency Relief
United Synergies Ltd |- to assist with people experiencing homelessness and No Conditions $3,000.00
financial hardship.
Noosa District Rugb Esai: Reanienrates
. Boy To renovate and restore the fields - weed control, aeration $0.00
Union Club Inc. Z
and Top- dressing.
Total: $25,799.92
Page 41 of 135Section 42
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
8 REGIONAL ARTS DEVELOPMENT FUND - GRANT RECOMMENDATIONS - 2017/18
DOCUMENT INFORM AT ION
Author Community Development Manager, Alison Hamblin
Community Services Department
Index ECM/Subject/RADF 2017/18
Attachments 1. Recommendations for Funding
EXECUTIVE SUMMARY
Not applicable
RECOMMENDATION
That Council note the report by the Community Development Manager to the Services &
Organisation Committee Meeting dated 7 November 2017 and approve the Regional Arts
Development Fund recommendations for 2017/18, as outlined in Attachment 1 to the report.
REPORT
The Regional Arts Development Fund (RADF) supports cultural activity through the professional
development and employment of arts and cultural workers in regional Queensland. RADF is a
partnership between State Government, through Arts Queensland and Noosa Council.
The current RADF Committee is made up of one Councillor, four external professional arts
industry representatives and Council officers in supporting roles. The current RADF Committee
members are Jane Rivers, Rosie Lloyd-Giblett, Ulrike Sturm, Janet Brimson and Councillor Jess
Glasgow (Chair).
This report covers the RADF grant round for 2017/18 which closed on 22 September, 2017.
Promotion
Promotion of this RADF grant round included media releases to newspapers, promotions to our
arts database and social media (Facebook). All relevant information and support documentation
was posted on Council’s website.
Support for applicants was provided by the Arts and Culture Development Officer and Grants
Officer. Staff attended face to face meetings with individual applicants and responded to
telephone enquiries and emails. As per the Community Grants Policy, all RADF applicants were
required to speak to a grants officer to discuss their project and get support through the
application process.
Assessment
RADF applications were assessed and scored against the following RADF assessment criteria:
1. Will the project develop the paid artist’s professional life?
2. Will the project benefit the community, both directly and indirectly?
3. Is the project well planned and achievable?
4. Will the project increase the sustainably of quality and diverse creative communities?
RADF also has two priority areas in 2017-18; Arts Outside and Arts + Environment. Six of the
seven applications addressed one or both of these priority areas.
A total of 7 applications requesting $55,646.64 were received and assessed by the RADF
committee.
Page 42 of 135
Section 43
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
In accordance with RADF Guidelines, committee members are required to declare any conflicts
of interest and once declared the committee member is not involved in related deliberations.
In this round, no conflicts of interest were declared by the RADF committee.
The RADF Committee recommended 6 applications totalling $33,000 for funding. The projects
recommended for funding are excellent in quality and diversity, and will employ quality artists and
arts workers who will engage in valuable arts and cultural activities across the region.
RADF funding notification
Upon Council endorsement of this report, successful applicants will be notified by email including
a letter of acceptance for signature by the applicant.
Unsuccessful applicants who do not meet the grant criteria or who are not funded due to lack of
available funds will be advised in writing. Feedback is provided by the assessment panel on
areas of the project or application that may be modified or improved.
Previous Council Consideration
RADF Funding has been supported and administered by Noosa Council since 1996 and was
continued by Sunshine Coast Council from 2008 – 2013.
Noosa Council has continued with this partnership between State Government, through Arts
Queensland and with this grants program, allocating funds each year.
Finance & Risk
RADF is a partnership between State Government, through Arts Queensland and Noosa Council.
The 2018 funding agreement which runs from October 2017 to October 2018 with Arts
Queensland is currently in the process of being finalised.
There are no risk implications.
Consultation
External Consultation - Community & Stakeholder
The RADF Committee, namely Jane Rivers, Rosie Lloyd-Giblett, Ulrike Sturm, and Janet
Brimson.
Arts Development Officer, Art Queensland
Internal Consultation
Councillor Jess Glasgow– RADF Committee Chairperson
Director Community Services
Libraries and Galleries Manager
Community Development Officer – Arts and Culture
Grants Officer, Community Development
Management Accountant
Departments/Sections Consulted:
X Chief Executive Officer X Community Services X Corporate Services
Executive Officer to the Mayor & CEO Community Facilities X Financial Services
Executive Support X Community Development ICT
X Libraries & Galleries Procurement & Fleet
Local Laws Property & Facilities
Waste & Environmental Health Revenue Services
Executive Office Planning & Infrastructure
Community Engagement Building & Plumbing Services
Customer Service Civil Operations
Economic Development Disaster Management
Governance Infrastructure Planning & Design
Human Resources Planning & Environment
Sustainability Strategic Land Use Planning
Page 43 of 135
Section 44
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
Page 44 of 135
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
2017-2018 Round 2 - Regional Arts Development Fund Attachment 1
PCS lg
Applicant Project Description Conditions of Funding TT
Recommends
Commerical grade recording of four original songs for release on CD and mor I COE, PREM er
ith i I
Mr Izack Hunt . . Officer on local component and budget $3,000
Music Streaming Sites. .
reduction.
Based on research at public workshops three experienced theatre
iti ill h I i ; » IR i isfy viability of
AE Florence Teillet PrReHHonens wi reas S| art p wys around sia PETER esubmit budget ‘2 satisfy viability o' $7,000
separation and diversity which will then be performed in public at local |the reduced funding level.
festivals.
Filming stage of 'Tree + Man' project (a multi-arts installation for
outdoor exhibition and conceptually clustered around an environmental
Ms Annette Hughes |theme). Part portrait, part performance, part meditation on the No Conditions $6,000
relationship between the built and natural environment, the work's
focal point will be the tree-house.
meer Long Weekend Snes NESE): “a sates of ee iol and light interactive Resubriitt budget te’ satisfy viabuity. $7,000
Festival Inc art installations 'connecting' Noosa Alive Festive events.
Ms Tania Nash A performance of the play, ‘Wind » the Willow's at places along the No'Conation: $5,000
Noosa River with audience travelling by boat.
A hibit self- folk i he 2018 National Folk
Mi Geokirey Batson — and - ibit self-made folk instruments at the 2018 National Fo No Conditions $5,000
Festival (NFF) in Canberra.
Miss Michelle Launching a 'Prints for Charity' fund which is 10% of all print sales Not eligible $0
Maclennan combined together and donated to charity yearly. BIRR
Total: $33,000
Page 44 of 135Section 45
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
9 LOCAL LAW DELEGATION
Author Governance Advisor, Paul Bright
Executive Services
Index ECM/Local Laws
Attachments 1. Public Interest Testing Schedule
2. National Competition Policy Guidelines
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Governance Advisor to the Services & Organisation
Committee Meeting dated 7 November 2017 and adopt, pursuant to section 257 of the Local
Government Act 2009 (the Act), to delegate to the Chief Executive Officer of Council, its powers
under section 38 of the Act and section 15 of the Local Government Regulation 2012 (the
Regulation) to decide:
A. How the public interest test of the local laws particularised in the schedule provided at
Attachment 1 is to be conducted; and
B. The matters that the public interest test report in relation to the local laws particularised in
the schedule must address; and
C. The Consultation process for the public interest test and how that process is to be
conducted.
REPORT
1. Proposal to delegate power
Section 257 of the Act provides that a local government, may by resolution, delegate a power
under the Act to the Chief Executive Officer.
The purpose of this report is to delegate the following powers from Council to the Chief Executive
Office pursuant to section 257 of the Act in order to facilitate the local law making process:
Local Government Act 2009
38 Anti-competitive provisions
(1) A local government must not make a local law that contains an anti-competitive
provision unless the local government has complied with the procedures prescribed
under a regulation for the review of anti-competitive provisions.
Local Government Regulation 2012
15 Anti-competitive provisions and review procedures
(1) For the Act, schedule 4, definition of anti-competitive provision, a provision is
identified as creating a barrier to entry to the market or competition within a market if
a local government, applying the competition policy guidelines, identifies the provision
as creating one of those barriers.
(2) For section 38(1) of the Act, the procedures prescribed are the procedures mentioned
in the competition policy guidelines.
Page 45 of 135
Section 46
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
(3) The competition policy guidelines is the document called ‘National Competition Policy
Guidelines for conducting reviews on anti-competitive provisions in local laws’,
version 1, made by the department.
Once delegated to the CEO, the relevant powers may be on-delegated by the CEO to a relevant
Council Officer or contractor.
A copy of the prescribed National Competition Policy Guidelines is provided at Attachment 2 for
Council’s reference. This guideline will be followed by the organisation when reviewing the anti-
competitive provisions contained in the proposed local laws, which were proposed to be made by
Council at the Ordinary Meeting 19 October 2017:
Local Law No. 7 (Waste Management) 2017;
Administration and Other Local Laws (Amendment) Local Law (No.1) 2017; and
Administration and Other Subordinate Local Laws (Amendment) Local Law (No.1) 2017.
Once conducted, the relevant public interest test for the above proposed local laws will be
brought to Council for consideration. The review of the proposed Waste Management local law
will be conducted separately to the amending local laws.
Previous Council Consideration
At the Ordinary Meeting 19 October 2017, Council proposed to make:
Local Law No. 7 (Waste Management) 2017;
Administration and Other Local Laws (Amendment) Local Law (No.1) 2017; and
Administration and Other Subordinate Local Laws (Amendment) Local Law (No.1) 2017.
Finance & Risk
Failing to appropriately delegate the relevant powers under the Act and Regulation with respect
to the public interest testing process would expose Council to a risk that the public interest test
and consultation process were considered invalid on the grounds that the authority to conduct the
process was not appropriately delegated from Council.
Consultation
External Consultation - Community & Stakeholder
King and Company Solicitors have provided advice and confirmed that the relevant powers under
the Act and Regulation are required to be delegated in order to ensure Council’s Local Law
Making Process is effective.
Internal Consultation
Council’s Governance Advisor has consulted with the Manager of Waste and Environmental
Health and Director of Corporate Services.
Departments/Sections Consulted:
Chief Executive Officer x Community Services Corporate Services
Executive Officer Community Development Financial Services
Executive Support Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
x Waste & Environmental Health Revenue Services
Executive Services Environment & Sustainable Development Infrastructure Services
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 46 of 135
Section 47
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
Attachment 1
SCHEDULE OF PROPOSED LOCAL LAWS FOR PUBLIC INTEREST TESTING
Local Law: Local Law No. 7 (Waste Management) 2017
Purpose: The purpose of the local law is to protect the public health, safety and amenity related to waste management by:-
(a) regulating the storage, servicing and removal of waste; and
(b) regulating the disposal of waste at waste facilities; and
(c) ensuring that an act or omission does not result in—
(i) harm to human health or safety or personal injury; or
(ii) property damage or loss of amenity; or
(iii) environmental harm or environmental nuisance.
Local Law: Administration and Other Local Laws (Amendment) Local Law (No.1) 2017;
Purpose: The purpose of the local law is to amend each of –
(a) Noosa Shire Local Law No 1 (Administration) 2015; and
(b) Noosa Shire Local Law No 2 (Animal Management) 2015; and
(c) Noosa Shire Local Law No 4 (Local Government Controlled Areas, Facilities and Roads) 2015.
Local Law: Administration and Other Subordinate Local Laws (Amendment) Local Law (No.1) 2017
Purpose: The purpose of the local law is to amend each of –
(a) Noosa Shire Subordinate Local Law No 1 (Administration) 2015; and
(b) Noosa Shire Subordinate Local Law No 2 (Animal Management) 2015; and
(c) Noosa Shire Subordinate Local Law No 3 (Community and Environmental Management) 2015.
Page 47 of 135
Section 48
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
Attachment 2
Page 48 of 135
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
Attachment 2
Department of Infrastructure, Local Government and Planning
National Competition Policy
Guidelines for conducting reviews on
anti-competitive provisions in local laws
Version 1
aesaare
Page 48 of 135Section 49
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
Page 49 of 135
© State of Queensland, July 2013. Published by the Department of Infrastructure, Local Government and Planning, 100
George Street, Brisbane Qld 4000, Australia.
@ Licence: This work is licensed under the Creative Commons CC BY 3.0 Australia licence.
(c) To view a copy of the licence, visit{ymmw.creativecommons org/licenses/by/3,O/au/deed.en]
a Enquiries about this licence or any copyright issues can be directed to the Senior Advisor,
Governance on telephone (07) 3224 2085 or in writing to PO Box 15009, City East Qld 4002.
Attribution: The State of Queensland, Department of Infrastructure, Local Government and Planning.
The Queensland Government supports and encourages the dissemination and exchange of information. However,
copyright protects this publication. The State of Queensland has no objection to this material being reproduced, made
available online or electronically but only if it is recognised as the owner of the copyright and this material remains
unaltered.
The Queensland Government is committed to providing accessible services to Queenslanders of all cultural
and linguistic backgrounds. If you have difficulty understanding this publication and need a translator,
please call the Translating and Interpreting Service (TIS National) on 131 450 and ask them to telephone
the Queensland Department of Infrastructure, Local Government, and Planning on 13 QGOV
(13 74 68).
Disclaimer: While every care has been taken in preparing this publication, the State of Queensland accepts no
responsibility for decisions or actions taken as a result of any data, information, statement or advice, expressed or
implied, contained within. To the best of our knowledge, the content was correct at the time of publishing.
Any references to legislation are not an interpretation of the law. They are to be used as a guide only. The information in
this publication is general and does not take into account individual circumstances or situations. Where appropriate,
independent legal advice should be sought.
An electronic copy of this document is available on the Department of Infrastructure, Local Government and Planning's
D15/54903
National Competition Policy - Guidelines for conducting reviews on anti- -ii-
competitive provisions in local laws
Page 49 of 135Section 50
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Department of Infrastructure, Local Government and Planning
Contents
1. INtFOCUCTION 20... eee cecc ccc cece cee eecccecec eee eeeeeeceeeteeceeeeeeeessetteeesesesssteseess 1
2. _ Relevant legislative proviSions ....................eeeeecceeceeecceeeeeeececeeeeteeeesesteteseess 2
Relevant legislative definitions are included in the Appendix. .................... 2
Step 1. Identification of anti-competitive provisions......................eceeeeeeeeeeeeeeeseee 4
Barriers to entering the market .............. 2... eect eee eee 4
Restricting competition in the market... eee 4
Step 2. Determination of exclUuSiONS............... ee eee eeeeeecceeeeeeessececceceeeseseteceseessees 4
Step 3. Conduct preliminary assessment...
Step 4. Outcome of preliminary assessment... cece eee eee eee eee eee OF
No Significant Impacts are identified... eee eee eeeeee eee O
ignificant Impacts are identified ............ eee eee eee eee eeeeeeees eee O
4. _ Conduct of reviews «eee eee eee eeeeeeeeeeeeeeeeeeeteeeteeeettteeeesereeees
5. _ Notification of anti-competitive provisions .....................-- eee eee 8
Relevant legislative definitions... eee eee cece eee O)
For Brisbane City COUNCH nee eee eect D
For all other local qovernments....................e sees eee ee eee eeeeeeeeeecceeeeeeseeeeeeeseeeee ens GD
National Competition Policy - Guidelines for conducting reviews on anti- - iii -
competitive provisions in local laws
Page 50 of 135Section 51
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Department of Infrastructure, Local Government and Planning
1. Introduction
In April 1995, all Australian governments committed to the National Competition Policy
to establish a national approach to achieve greater economic efficiency and to improve
the overall competitiveness of the Australian economy.
One of the key principles of the National Competition Policy was a commitment that all
governments, including local governments, would not make laws that restricted
competition unless it could be demonstrated that:
- the benefits of the restriction to the community as a whole outweighed the
costs, and
- the objectives of the law could only be achieved by restricting competition.
To give effect to this principle, governments agreed to review all laws that restrict
competition.
Under the agreement, the Queensland Government requires local governments to
review anti-competitive provisions in any proposed local laws before the laws are
adopted.
These guidelines set out the criteria for identifying possible anti-competitive provisions
in local laws and establish the process for conducting reviews of those provisions.
Local governments are required to comply with these guidelines when making local
laws and failing to do so may result in the local law being of no effect.
These consolidated guidelines replace the separate identification and review guidelines
published by the Department in 1997.
National Competition Policy - Guidelines for conducting reviews on anti- -1-
competitive provisions in local laws
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Department of Infrastructure, Local Government and Planning
Local laws are laws made by a local government and include:
- interim local laws
- subordinate local laws
- local laws that incorporate model local laws.
(Section 27 of the City of Brisbane Act 2010 and section 26 of the Local Government Act 2009)
An anti-competitive provision in local laws (anti-competitive provision) means a
provision that a regulation identifies as creating barriers to—
(a) entry to a market; or
(b) competition within a market.
(City of Brisbane Act 2010 and the Local Government Act 2009)
Relevant legislative definitions are included in the Appendix.
National Competition Policy - Guidelines for conducting reviews on anti- -2-
competitive provisions in local laws
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3. Review process
The process for undertaking a review of anti-competitive provisions in a local law is set
out below. The following process must be undertaken when making local laws,
subordinate local laws and model local laws.
1. Identify any possible anti-competitive provisions in proposed
local law
2. Determine whether the proposed local law satisfies the
principles for exclusions
3. Conduct a preliminary review of the possible anti-competitive
provisions to determine whether there are any significant impacts
4. If no significant 4. If significant impacts:
impacts:
luti Review the anti-
~ Pass resolution competitive provisions
making local law
- atthe same time
note/record that the
law contains anti- If review recommends
competitive retention of anti-
provisions competitive provisions
- pass resolution
making local law
- atthe same time
note/record that the
law contains anti-
competitive
provisions
The steps in the process are detailed below.
National Competition Policy - Guidelines for conducting reviews on anti- -3-
competitive provisions in local laws
Page 53 of 135Section 54
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Department of Infrastructure, Local Government and Planning
Step 1. Identification of anti-competitive
provisions
As defined in the City of Brisbane Act 2010 and the Local Government Act 2009, there
are two types of anti-competitive provisions, those which:
1) create barriers to entering the market, or
2) restrict competition in the market.
Barriers to entering the market
This type of anti-competitive provision in a local law involves either prohibiting
particular business activities or placing obligations on the operators of
business activities.
Examples of this type of anti-competitive provision include:
- requiring businesses to obtain an approval from the local government
before operating
- placing restrictions on the conduct of the business such as hours of
operation, where the business may operate, or the types of goods and
services that can be sold
- requiring businesses to comply with standards of operation
- requiring the operators of businesses to hold particular qualifications.
Restricting competition in the market
This type of anti-competitive provision in a local law involves giving some
benefit or imposing some hindrance on particular business operators.
Examples of this type of anti-competitive provision include:
- prohibiting itinerate vendors from setting up within a specified distance
from existing businesses
- requiring business operators to reside locally
- limiting the number of licenses issued by the local government
- excluding local government businesses from the operation of the local
law.
Step 2. Determination of exclusions
In some cases, a local law that is considered necessary has some unintended impacts
on businesses that inadvertently create barriers to entering the market or restrict
competition. Depending on the nature of the local law, in some cases, the local
government may not be required to conduct a review of any anti-competitive
provisions.
The particular types of local laws excluded from the review of anti-competitive
provisions are:
1) local laws regulating the behaviour of individuals
2) local laws dealing solely with internal administrative procedures of a
local government
National Competition Policy - Guidelines for conducting reviews on anti- -4-
competitive provisions in local laws
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3) local laws intended as legitimate measures to combat the spread of
pests and disease
4) local laws to ensure accepted public health and safety standards are
met
5) repealing local laws
Examples of excluded local laws include:
- A local law that prohibits the bringing of dogs into a public mall to protect
the health and safety of customers is exempt from a review of the anti-
competitive provisions that may be creating barriers to any businesses
that rely on dogs being brought into the mall
- A local law requiring an administrative approval to reserve a community
hall for a wedding is exempt from a review of the anti-competitive
provisions that may be creating barriers to commercial wedding
planners from using the hall.
Step 3. Conduct preliminary assessment
If an anti-competitive provision has been identified and not excluded (under steps 1
and 2 above), the local government must undertake an assessment of the anti-
competitive provisions to determine whether significant impacts will exist if the
provisions are adopted.
In determining whether significant impacts will exist, the local government must
consider the following factors:
1) the probability of impacts occurring
2) the size and characteristics of the affected businesses
3) the intensity of the potential impact on affected businesses
4) whether particular businesses will incur a disproportionate impact
5) the duration of the impact (for example ongoing or “one-off’)
Examples of potential significant impacts include:
- Where a local law will impact on a relatively significant number of
businesses
- Where a local law will impose significant restrictions on business
operating in the local government’s area
- Where businesses will be required to pay a substantial yearly license
fee to operate
- Where one type of business will be regulated to a lesser degree than
other businesses providing the same or similar products.
National Competition Policy - Guidelines for conducting reviews on anti- -5-
competitive provisions in local laws
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Step 4. Outcome of preliminary assessment
The actions to be undertaken by the local government following the preliminary
assessment depend on whether there is considered to be significant impacts in relation
to the anti-competitive provisions.
No Significant Impacts are identified
Where a local government determines there are no significant impacts from the
anti-competitive provisions, the local government is not required to undertake
any further review of the anti-competitive provisions but must notify the
community of the existence of the anti-competitive provision when making the
local law.
Significant Impacts are identified
Where a local government determines there are significant impacts from the
anti-competitive provisions, the local government is required to review the anti-
competitive provisions in line with the principles outlined below.
National Competition Policy - Guidelines for conducting reviews on anti- -6-
competitive provisions in local laws
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4. Conduct of reviews
The purpose of the review of the anti-competitive provisions is to demonstrate that:
- the benefits of the restriction to the community as a whole outweigh the costs,
and
- the objectives of the law could only be achieved by restricting competition.
The review process must comply with the following principles:
1) Meaningful consultation with relevant businesses about the anti-
competitive provisions
2) Examination of the reasonable alternatives to the anti-competitive
provisions
3) A cost benefit analysis that involves calculating the value of the impacts,
both positive and negative, of the anti-competitive provisions including:
(i) the local governments costs in implementing and enforcing the
provisions
(ii) the costs of compliance for business
(iii) comparison of the total costs for each of the reasonable
alternatives
(iv) the benefits to the community from the anti-competitive
provisions
4) Determining whether on balance, the anti-competitive provisions should
be retained in the proposed local law in the overall public interest.
The Department of Treasury and Trade has developed guidelines for conducting public
benefit tests for legislation. Local Governments may have regard to these guidelines
as a reference in conducting reviews. These guidelines can be accessed at
http://www. treasury.qid.gov.au/office/knowledge/docs/ncp
Should the review find that the anticompetitive provisions should be retained,
notification must occur, as outlined below.
National Competition Policy - Guidelines for conducting reviews on anti- -7-
competitive provisions in local laws
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5. Notification of anti-competitive
provisions
If the local government passes a resolution under section 29(2) of the Local
Government Act 2009 or section 30(2) of the City of Brisbane Act 2010 to make a local
law that contains anti-competitive provisions that are not excluded under the
guidelines, then the local government must note in the minutes of the meetings that the
law contains anti-competitive provisions in addition to the other requirements in the
Acts.
For example,
“Council notes that Local Law No.1 (Administration) 2013 contains anti-
competitive provisions.”
This requirement is in addition to the requirement for the notice to be published on the
local government’s website, stating that the law contains anti-competitive provisions.
National Competition Policy - Guidelines for conducting reviews on anti- -8-
competitive provisions in local laws
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a aN OF IntrSErUCHURG, LOCat Goverment and Planning
Appendix
Relevant legislative definitions
For Brisbane City Council
Section 41 of the City of Brisbane Act 2010 provides:
41 Anti-competitive provisions
(1) The council must not make a local law that contains an anti-
competitive provision unless the council has complied with the
procedures prescribed under a regulation for the review of anti-
competitive provisions.
(2) A local law, to the extent that it is contrary to this section, has no
effect.
(3) This section does not apply to an interim local law.
Section 12 of the City of Brisbane Regulation 2012 provides:
12 Anti-competitive provisions and review procedures
(1) For the Act, schedule, definition anti-competitive provision, a
provision is identified as creating a barrier to entry to a market or
competition within a market if a local government, applying the
competition policy guidelines, identifies the provision as creating
a barrier of the relevant type.
(2) For section 41(1) of the Act, the prescribed procedures are the
procedures under the competition policy guidelines.
(3) The competition policy guidelines is the document called
‘National Competition Policy Guidelines for conducting reviews of
anti-competitive provisions in local laws’, version 1, made by the
department.
For all other local governments
Section 38 of the Local Government Act 2009 provides
38 Anti-competitive provisions
(1) A local government must not make a local law that contains an
anti-competitive provision unless the local government has
complied with the procedures prescribed under a regulation for
the review of anti-competitive provisions.
(2) A local law, to the extent that it is contrary to this section, has no
effect.
(3) This section does not apply to an interim local law.
National Competition Policy - Guidelines for conducting reviews on anti- -9-
competitive provisions in local laws
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Section 15 of the Local Government Regulation 2012 provides
15 Anti-competitive provisions and review procedures
(1) For the Act, schedule 4, definition anti-competitive provision, a
provision is identified as creating a barrier to entry to a market or
competition within a market if a local government, applying the
competition policy guidelines, identifies the provision as creating
a barrier of the relevant type.
(2) For section 38(1) of the Act, the prescribed procedures are the
procedures under the competition policy guidelines.
(3) The competition policy guidelines is the document called
‘National Competition Policy Guidelines for conducting reviews of
anti-competitive provisions in local laws’, version 1, made by the
department.
National Competition Policy - Guidelines for conducting reviews on anti- -10-
competitive provisions in local laws
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Department of Infrastructure, Local Government and Planning
Department of Infrastructure, Local Government and Planning
Level 12, 100 George Street
Brisbane
PO Box 15009, City East Qld 4002
tel 13 QGOV (13 74 68)
www.dilgp.qid.gov.au
Page 61 of 135Section 62
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
10 ANNUAL REPORT 2016/17
OCUMENT INFORM AT ION
Author Governance Advisor, Paul Bright
Executive Services
Index ECM Subject/Annual Report
Attachments 1. Noosa Council Annual Report 2016/17 (99 page attachment provided
separately to this report)
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Governance Advisor to the Services & Organisation
Committee Meeting dated 7 November 2017 and:
A. Adopt the ‘Noosa Council Annual Report 2016/17’ (provided at Attachment 1 to the report)
incorporating the 2016/17 Audited Financial Statements ; and
B. Authorise the Chief Executive Officer to make any required minor amendments to the
Report prior to publication.
REPORT
1. Annual Report and Financial Statements
The development and publication of the Annual Report by Queensland local governments is a
requirement under the Local Government Regulation 2012 (“the regulation”). The purpose of the
report is to inform the community of what Council has undertaken, financially and otherwise, in
the relevant financial year.
The regulation prescribes a range of disclosures which must be included within the report relating
primarily to accountability matters, financial matters (which may be of interest to the community in
terms of the amounts spent and justification of expenditure) and Council’s progress towards
achieving its Corporate Plan objectives.
The report has been compiled in accordance with the Department of Infrastructure, Local
Government and Planning Annual Report Checklist to ensure that all of the prescribed
disclosures under the regulation are included in the document.
Council’s Financial Statements were signed by a delegate of the Auditor General Queensland on
19 October 2017, and in accordance with the Auditor General Act 2009, confirm:
The prescribed requirements in relation to the establishment and keeping of accounts have
been complied with in all material respects;
The financial report:
(a) Gives a true and fair view of the Council’s financial position as at 30 June 2017, and
of its financial performance and cash flows for the year then ended.
(b) Complies with the Local Government Act 2009, the Local Government Regulation
2012 and Australian Accounting Standards.
The Community Financial Report at the end of the Annual Report has been prepared by
Council’s Financial Services Branch and provides readers with an easy to follow summary and
analysis of Council’s financial position for the 2016/17 financial year.
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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
2. Publication Requirements
Pursuant to section 182 of the Regulation, a local government must:
Adopt its annual report within 1 month after the day the Auditor General gives the Auditor
General’s audit report about the local government’s financial statements for the financial
year to the local government; and
Publish its annual report on its website within 2 weeks of adopting the annual report.
Previous Council Consideration
A copy of the Draft Annual Report was provided for noting to the 13 October 2017 Audit and Risk
Committee meeting.
Finance & Risk
Risk
The Annual Report forms part of Council’s commitment to delivering transparency to the
community and legislative compliance. Failing to ensure the accuracy of the prescribed
disclosures exposes Council to a risk of legislative non-compliance and reputational damage.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
The development of the Annual Report is the end product of extensive internal consultation in
terms of collecting and verifying the information contained in it.
Departments/Sections Consulted:
X Chief Executive Officer Community Services X Corporate Services
Executive Officer Community Development X Financial Services
Executive Support Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health X Revenue Services
X Executive Services Environment & Sustainable Development Infrastructure Services
X Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
X Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
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Section 64
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
REPORTS FOR NOTING BY THE COMMITTEE
11 CAPITAL PROGRAM DELIVERY STATUS - SEPTEMBER 2017
DOCUMENT INFORM AT ION
Author Asset Planning Manager, Bryan O’Connor
Infrastructure Services
Index ECM/ Subject/ 2017-2018 Annual Capital Works Program
Attachments 1. Capital Projects Delivery Status, 30 September 2017
EXECUTIVE SUMMARY
The project delivery status report is presented regularly to the Services & Organisation
Committee. This report particularly highlights the projects that have commenced or are nearing
completion in the first quarter of the 2017/2018 financial year.
This report also provides a capital project delivery spreadsheet (Attachment 1) that gives a
general overview of the financial status of all projects as they are delivered.
RECOMMENDATION
That Council note the report by the Asset Planning Manager to the Services & Organisation
Committee Meeting dated 7 November 2017 providing an update on the status of the projects
being delivered in the 2017/18 Capital Works Program.
REPORT
The purpose of this report is to inform Council of the overall status and associated activities of
the Capital Works Program to the end of September 2017. The report also provides an
opportunity to highlight and discuss projects within the program, and confirm the delivery status
of projects as they are delivered throughout the 2017/2018 financial year.
There are currently 110 active projects in the 2017/18 capital program as of 30 September 2017
(including the carryover projects from 2016/2017) with a value of $30.9M.
1. Current Projects
The Project Delivery and Design teams are focused on the planning and design phases for the
majority of projects within the Capital Works Program. Whilst these stages of projects require
significant internal resourcing it usually results in limited expenditure being recorded against the
projects when compared with construction phases that consume high expense in shorter periods
of time.
The construction phase of projects will progressively increase and will continue through to the
end of June 2018. It is important to note that the commitments allocation reflects the extent of
planning and design activities undertaken with $5.1M of commitments raised as of 30 September
2017 and a total of $3.9M of actuals expended.
Page 64 of 135
Section 65
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
Peregian Beach – Digital Hub Project
Cootharabah – Kinmond Creek Culvert Crossing
2. Completed Projects
Projects continue to be delivered across the capital program with many projects well underway.
Some recently completed projects include:
Cooroy Cooroy Library LED Lighting Renewal
Six Mile Creek Flood Gauge Monitoring Systems
Sunshine Beach Skate Park Renewal
Page 65 of 135
Section 66
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
Cooroy Library – LED Lighting Renewal
Six Mile Creek – Cooroy, Garnett Street Flood Monitoring Gauge
Page 66 of 135
Section 67
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
Sunshine Beach – Skate Park Renewal
In addition to the above-mentioned completed projects, planning for the 2017/18 road reseal
program is well underway. The current program for the road reseal is:
Road rehabilitation works on St Andrews Drive, Tewantin & Lake Macdonald Drive, Lake
Macdonald are nearing completion;
Asphalt overlay works to be carried out in the months of November and again in February
2018; and
Spray sealing in the Hinterland will commence in early 2018.
3. Asset Management Programs
The main focus of this report is on construction type projects but there are a number of annual
and cyclical projects that are currently being delivered across the capital program and these
include:
CCTV stormwater condition inspection program;
gravel re-sheeting program; and
asset management system mobility project.
These projects are aligned to Council’s asset management focus and asset condition inspection
programs which then determine the future capital renewal programs.
4. Project Planning & Design
The project delivery approach for 2017/18 has seen a steady flow of projects commence. The
availability of design and planning resources has challenged the capital program with a number
of positions been vacated throughout the first quarter and whilst the program is on target with the
year to date budget forecasts, there will be impacts on the delivery throughout the second and
third quarter until design and planning resources are allocated. The next quarter will focus on
priority projects and consideration for adjustments to the program will be undertaken to ensure
targets are achieved.
Page 67 of 135
Section 68
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
At the completion of the 2016/17 capital program a “lessons learnt” exercise was undertaken for
all internal design and delivery staff, to identify where improvements can be achieved, this was
facilitated by an external consultant. The key improvement areas focused on the planning
functions and the need to undertake more robust planning activities going forward. Both the
Asset Planning Manager and the Infrastructure, Planning, Design and Delivery Manager are
addressing these recommendations to implement better planning activities across all aspects of
the capital program.
5. Summary
The current capital delivery expenditure to the 30 September 2017 including actuals and
commitments is $9M or 29% of the capital program. The delivery and completion of projects
continues across the capital works program with more resources to be recruited in coming
months to support the planning and design phases of the projects. The program is currently on
target with the year to date budget $3M but will need increased monitoring, as a result of the loss
of Design staff over the past 3 months that will affect the delivery phase of projects.
The table and graph below provide a breakdown of expenditure as at 30 September 2017.
YTD Current Budget $ 3,082,924
YTD Actual Expenditure $ 3,867,984
Committed Expenditure $ 5,156,031
Remaining Capital Expenditure $21,965,698
Full Year Budgeted Expenditure $30,989,713
Current Capital Works Program Expenditure as of 30/09/2017
YTD Actual
Expenditure
12.48% Committed
Expenditure
16.64%
Remaining
Capital
Expenditure
70.88%
Previous Council Consideration
Nil
Finance & Risk
Nil.
Consultation
Page 68 of 135
Section 69
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
Project delivery staff within the Planning and Infrastructure Department were consulted in the
preparation of this report
Departments/Sections Consulted:
Chief Executive Officer Community Services X Corporate Services
Executive Officer Community Development X Financial Services
Executive Support Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services Environment & Sustainable Development X Infrastructure Services
Community Engagement Building & Plumbing Services X Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning X Infrastructure Planning,
Design and Delivery
Page 69 of 135
Section 70
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
Attachment 1
Page 70 of 135
Attachment 1
NOOSA COUNCIL Capital Schedule
: _ _ .
for the period ending 30 September 2017
500503 500503 - Whole of Shire Bridge replacement program - Planning and des 1,500,000 1,500,000 138,700 32,896 2,099 2.19%
Total Bridges 1,500,000 1,500,000 138,700 32,896 2,099 2.19%
500692 500692 - Noosaville, Munna Point Foreshore Protection Stage 2 0 0 0 2,709 0 0.00%
500777 500777 - Noosaville Noosa Waters Lock & Weir Annual Renewal Program 12,000 12,000 1,000 0 0 0.00%
500784 500784 - Noosa River Bathymetry Survey 60,000 60,000 0 377 0 0.63%
Total Coastal Canals and Waterways 72,000 72,000 1,000 3,087 0 4.29%
500693 500693 - Peregian Beach, 5 Rufous St Redevelopment Construction 2,000,000 2,568,735 261,317 567,977 1,559,389 22.11%
500730 500730 - Peregian Beach, Rufous St Civil Works 0 550,893 313,896 459,061 1,612 83.33%
500775 500775 - Carpenters Lane industrial Development 0 0 0 37,755 0 0.00%
Total Commerical Land & Property 2,000,000 3,119,628 575,213 1,064,793 1,561,002 34.13%
100726 100726 - Peregian Surf Club Public Amenities - Planning & Design 35,000 35,000 5,000 739 0 2.11%
500651 500651 - Noosaville Library, Refurbishment Planning and Design 0 47,947 30,892 13,500 20,475 28.16%
500653 500653 - Noosa Heads, Lions Park Public Amenities Refurbishment 0 0 0 617 0 0.00%
500658 500658 - Cooroy Library, Repairs to Strip Lighting 0 83,044 51,165 19,285 39,994 23.22%
500695 500695 - Noosa Heads, The J Upgrade Theatre Seating Capacity 0 0 0 5,863 992 0.00%
500759 500759 - Pomona School of Arts Roof Rectification 0 0 0 180 0 0.00%
500785 500785 - Girraween Sports Complex - condition assessment priority wor 53,500 53,500 0 0 0 0.00%
500803 500789 - Noosa Community Support - Carport and Internal Auto Door 0 31,000 0 11,602 13,545 37.43%
500805 500805 - Noosa Community Support 0 120,000 0 0 0 0.00%
Total Community Facilities 88,500 370,491 87,057 51,787 75,007 13.98%
500727 500727 - Noosa Depot Workshop Electrical Replacement 0 9,293 0 0 0 0.00%
500761 500761 - Noosaville Depot - Replacement of ducted air con system 0 40,527 40,527 14,255 0 35.17%
500776 500776 - Tewantin Administration Building - masterplan 100,000 100,000 0 24 0 0.02%
500779 500779 - Doonella House - Emergent works 60,000 60,000 0 0 0 0.00%
Total Corporate Buildings 160,000 209,820 40,527 14,279 0 6.81%
500774 500774 - Tewantin Boat Ramp access upgrade 0 154,000 0 4914 90,597 3.19%
Total Car Parks 0 154,000 0 4,914 90,597 3.19%
500773 500773 - Land Aquisition - Johns Landing 0 2,117,187 107,025 107,025 0 5.06%
500809 500809 - Land Acquisitionquisition - Env Levy review 0 0 0 15,900 35,775 0.00%
Total Environmental Assets, Bushland, Tracks and Trails 0 2,117,187 107,025 122,925 35,775 5.81%
500519 500519 - Whole of Shire Gravel Resheeting - Annual Program 300,000 362,485 33,475 79,842 2,669 22.03%
500758 500758 - Hinterland - Priority Safety Upgrade Gravel Road Sections 500,000 500,000 64,868 0 0 0.00%
Total Gravel Road Network 800,000 862,485 98,343 79,842 2,669 9.26%
500661 500661 - Noosa North Shore Campground Redevelopment 250,000 260,500 16,019 13,764 180,936 5.28%
500662 500662 - Noosaville, Noosa River Holiday Park Small Amenities Replace 800,000 800,000 0 7,167 765 0.90%
500664 500664 - Boreen Point Camp Ground Electrical Mains Board Replacement 0 0 0 232 0 0.00%
500665 500665 - Boreen Point Camp Ground Main Amenities Plumbing and Tapware 0 0 0 44 0 0.00%
Total Holiday Parks 1,050,000 1,060,500 16,019 21,207 181,701 2.00%
500551 500551 - Noosa Hinterland Priority Playground - Planning & Design 0 18,442 18,442 561 0 3.04%
500594 500594 - Botanic Garden Shade House 0 18,943 8,555 8,903 0 47.00%
500666 500666 - Noosaville, Gympie Terrace Park Furniture Renewals 0 5,000 5,000 32,062 0 641.23%
500667 500667 - Pomona, Skate Park Shade Sail 80,000 80,000 0 0 0 0.00%
500668 500668 - Sunshine Beach, Skate Park Refurbishment 200,000 211,008 211,008 399,784 0 189.46%
500720 500720 - Noosaville Gympie Terrace - Barbara Thomas Memorial Garden 0 0 0 56 0 0.00%
500735 500735 - Whole of Shire BBQ Renewals 0 0 0 1,585 0 0.00%
500781 500781 - Cooran Pioneer Park upgrade - Design & Construction (incl D 100,000 100,000 1,000 3,719 800 3.72%
500782 500782 - Pomona Stan Topper Park Bollard installation 50,000 50,000 0 2,484 30,210 4.97%
500783 500783 - Lake Macdonald Botanic Gardens Master Plan 10,000 10,000 0 0 0 0.00%
Total Parks & Playgrounds 440,000 493,393 244,005 449,153 31,010 91.03%
500099 500099 - Eenie Creek Pathway Stage 1 Signage 0 0 0 851 ° 0.00%
500526 500526 - Noosa Heads Park Road, Boardwalk Design and consultation 0 0 0 11,785 ° 0.00%
500614 500600 - Tewantin - Beckmans Road - Eumundi Noosa Road 0 0 0 558 0 0.00%
500628 500614 - Tewantin Poinciana Avenue Shared Path Upgrade Design & Const 0 0 0 1,458 0 0.00%
500629 500615 - Noosaville Eenie Creek Road Off-Ramp to Underpass Design & 0 0 0 62 0 0.00%
500630 500616 - Whole of Shire - Noosa Pedestrian and Cycle Data Counters 0 73,666 0 447 0 0.61%
500636 500622 - Noosa Heads Noosa Parade Road Corridor Upgrade - Design 0 103,659 nN 220 58,213 0.21%
500671 500671 - Noosa Heads, Park Road Boardwalk Construction 6,500,000 6,993,573 35,000 2,430 4,440 0.03%
500672 500672 - Noosa Heads, Main Beach Boardwalk Construction 500,000 0 0 15,920 2,465 0.00%
Page 70 of 135Section 71
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
Page 71 of 135
uf . x [e :
NOOSA COUNCIL Capital Schedule
for the period ending 30 September 2017
500738 500738 - Noosaville Wallace Park Pathway Renewals 180,000 180,000 21,000 22,693 0 12.61%
500740 500740 - Botanic Gardens Pathway Replacement 0 5,327 0 0 o 0.00%
Total Pathways & Enabling Facilities 7,180,000 7,356,225 56,031 56,423 65,117 0.77%
500312 500528 - Whole of Shire Bus Shelter Disabled Compliant Program 600,000 600,000 77,500 18,830 310,990 3.14%
500702 500702 - Noosaville, Lake Weyba Drive Bus Tumaround 0 137,647 137,647 209,924 9,446 152.51%
Total Public Transport infrastructure 600,000 737,647 215,147 228,754 320,436 31.01%
500055 500055 - Whole of Shire - reseal and rehab 0 oO ° 369 9,397 0.00%
500118 500118 - Dr Pages - Kinmond Creek Rad Initial Planning & Design 0 0 0 168 0 0.00%
500206 500206 - Tewantin Cooroy Noosa Rd Stages 2-6 Design Only 0 0 0 1,166 0 0.00%
500530 500530 - Whole of Shire Reseal & Rehabilitation Program 3,000,000 2,469,536 268,000 326,691 142,755 13.23%
500544 500544 - Cootharaba - Dr Pages Road & Kinmond Creek Rd - Construction 0 0 ° 29 2,456 0.00%
500633 500619 - Black Mountain Rd Landslip 0 204,188 204,188 211,300 51,352 103.48%
500747 500747 - Sunrise Road Cycle Lanes Design 0 0 0 164 17,895 0.00%
500757 500757 - Black Mountain - Road Priority Sections and Road Reconstruct 510,000 510,000 110,952 0 0 0.00%
500762 500762 - Emergent Works - Lake Weyba Rd Noosaville 0 o o 42,795 ° 0.00%
500806 500806 - Weyba Road Corridor improvements 0 1,700,000 ° 0 ° 0.00%
500807 500807 - Blakesley Street Footpath Upgrade Stage 1 0 90,000 0 0 0 0.00%
500808 500808 - Middie Creek Road Signage Upgrade 0 17,500 0 29 0 0.17%
Total Sealed Roads Network 3,510,000 4,991,224 583,140 582,712 223,854 11.67%
500545 500545 - Tewantin Noosa District Sports Complex - internal roadway pl 0 0 0 280 0 0.00%
500745 500745 - Tewantin, Sports Complex Stage 1 Carpark 0 12,000 0 37,986 28 316.55%
Total Sports Ground and Facilities 0 12,000 0 38,267 28 318.89%
500059 500059 - Whole of Shire - stormwater CCTV 0 0 ° 161 0 0.00%
500060 500060 - Whole of Shire - stormwater structures 0 69,619 280 1,780 0 2.56%
500532 500532 - Whole of Shire CCTV Drainage program 2015/2016 0 0 0 6,764 9,091 0.00%
500634 500620 - Cootharaba Kinmond Creek Road Sandy Ck Amco Renewal - design 0 0 ° 189 0 0.00%
500635 500621 - Cootharaba Kinmond Creek Road Easter Branch Amco Renewal - 0 o 0 189 0 0.00%
500674 500674 - Cootharaba, Kinmond Creek Road Sandy Creek Culvert 0 0 ° 193,627 1,519,514 0.00%
500676 500676 - Noosaville, Thomas Street & Gympie Terrace Culverts 0 0 0 131,705 59,620 0.00%
500677 500677 - Whole of shire, Bioretention/Water Sensitive Urban Design 0 0 0 855 0 0.00%
500748 500748 - Six Mile Creek Flood Monitoring System 176,000 257,545 30,000 403 206,718 0.16%
500763 500763 - Noosa Heads, Paul Street Pipe Rehabilitation 0 0 0 379 0 0.00%
Total Stormwater Drainage 176,000 327,164 30,280 336,052 1,794,943 102.72%
500703 500703 - Whole of Shire, Street Lighting Program ° 20,000 20,000 21,000 0 105.00%
Total Streetscapes and Road Corridors 0 20,000 20,000 21,000 0 105.00%
100751 100751 - Eenie Creek Road / Walter Hay Drive Intersection safety upgr 0 0 0 62 0 0.00%
500063 500063 - Whole of Shire - On Road Cycle Network 0 0 0 31 0 0.00%
500536 500536 - Tewantin Cooroy Noosa Rd Traffic Management Construction -A 800,000 1,150,000 68,288 23,688 29,780 2.06%
500300 500546 - Whole of Shire Forward Planning & Design Program - Construct 300,000 300,000 55,000 66,048 121,388 22.02%
500548 500548 - Road directional signage (incl Noosa Entrance sign 0 0 0 342 0 0.00%
500552 500552 - Noosa Transport Strategy 0 o ° 542 0 0.00%
500615 500601 - Noosaville Eenie Ck Pathway signage stage 2 0 82,430 69,249 80,881 9,200 98.12%
500678 500678 - Castaways Beach, David Low Way Safety and Corridor Improveme 0 40,495 0 0 0 0.00%
500679 500679 - Tewantin , Hilton Terrace & Emest Street intersection 800,000 966,611 91,698 20,758 112,306 2.15%
500680 500680 - Tewantin, Cooroy Noosa Road Improvements, Stage 4 0 14,690 14,690 21,608 0 147.09%
500705 500705 - Tewantin, Poinciana Avenue & Moorindil Street intersection 900,000 900,000 12,000 10,533 ° 1.17%
500706 500706 - Pomona, Station Road Car Parking and Safety Improvements 0 36,053 224 372 ° 1.03%
500707 500707 - Whole of Shire, Significant Local Roads Directional Signage, 0 39,343 39,343 30,056 0 76.39%
Total Transport and Infrastructure Management 2,800,000 3,529,622 350,492 254,922 272,674 7.22%
500683 500683 - Noosaville Landfill Entrance Signage and Landscaping 0 0 0 1,341 0 0.00%
500709 500709 - Noosaville Eumundi Rd Landfill Expand Contractors Vehicle Pa 0 0 0 440 0 0.00%
500787 500787 - Noosaville Eumundi Road landfill Upgrade Brite Side facility 60,000 60,000 0 384 0 0.64%
500788 500788 - Noosaville Eumundi Road landfill New Shed 54,000 54,000 0 0 0 0.00%
Total Waste Management 114,000 114,000 0 1,286 0 1.13%
500684 500684 - Whole of Shire, Asset Condition Assessments 0 0 0 7,275 0 0.00%
500685 500685 - Whole of Shire, Pavement System and Analysis for Reseal Prog 0 8,740 8,740 8,741 0 100.01%
500687 500687 - Whole of Shire, CCTV Drainage Program 170,000 170,000 30,500 20,048 103,373 11.79%
500710 500710 - Whole of Shire, T1 Asset Systems Mobility Rollout & Hardware 100,000 149,829 49,827 39,771 835 26.54%
500753 500753 - Carbon Reduction Plan (Buildings & Facilites) 250,000 265,652 0 0 ° 0.00%
500780 500780 - Tewantin Administration Building Air Handling Unit replaceme 35,000 35,000 0 0 0 0.00%
500786 500786 - Zero Emissions priority minor projects 50,000 50,000 0 0 5,400 0.00%
Total Asset Management 605,000 679,221 89,067 75,836 109,608 11.17%
Page 71 of 135Section 72
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
Page 72 of 135
NOOSA COUNCIL Capital Schedule
~ = ~ .
for the period ending 30 September 2017
500518 500518 - Plant and Fleet Replacement Program 1,450,000 1,450,000 116,479 116,479 0 8.03%
Total Fleet - Plant Replacement 1,450,000 1,450,000 116,479 116,479 0 8.03%
500542 500542 - Implementation of Cl Anywhere Functionality for TechnologyOn 250,000 396,933 68,199 49,328 11,746 12.43%
500711 500711 - Whole of Shire, Cl Anywhere Functionality Implementation 0 0 0 15,290 10,966 0.00%
500712 500712 - Whole of Shire, Implement Eplan online Planning Scheme T1 0 0 0 306 764 0.00%
500778 500778 - Noosa Heads The J renewal of AV system Year 2 of 3 30,000 30,000 20,000 242 0 0.81%
Total Information Technology 280,000 426,933 88,199 65,166 23,476 15.26%
500107 500107 - Noosa River Hydraulic Model 0 40,110 5,200 5,200 0 12.96%
500714 500714 - Whole of Shire, Climate Change Adaptation Strategy 415,000 415,000 55,000 54,394 226,305 13.11%
500715 500715 - Whole of Shire, Consultant Costs for Planning Scheme Develop 0 0 0 17,789 31,150 0.00%
500716 500716 - Whole of Shire, Project Team Resources for New Planning Sche 815,000 815,000 166,000 165,282 54,515 20.28%
500717 500717 - Six Mile Creek Flood Study 0 116,063 0 3,541 54,065 3.05%
Total Planning Scheme 1,230,000 1,386,173 226,200 246,206 366,036 17.16%
Grand Total 24,055,500 30,989,713 3,082,924 3,867,984 3.4 56,031 12.48%
Page 72 of 135Section 73
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
Page 73 of 135
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
NOOSA COUNCIL Capital Schedule
for the period ending 30 September 2017
Capital Works Program
YTD Actual Expenditure $3,867,984
Committed Expenditure $5,156,031
Remaining Capital Expenditure $21,965,698
Full Year Budgeted Expenditure $30,989,713
“na Committed
08% >
Page 73 of 135Section 74
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
12 ANNUAL DISASTER MANAGEMENT REPORT 2017
DOCUMENT INFORM AT ION
Author Director Community Services, Alan (Fox) Rogers & Disaster Management
& Special Projects Officer, Beth Potter
Community Services & Infrastructure Services
Index ECM / Subject / Disaster Management / Disaster Management & Planning
Attachments Nil
EXECUTIVE SUMMARY
Not applicable
RECOMMENDATION
That Council note the report by the Director Community Services and Disaster Management &
Special Projects Officer to the Services & Organisation Committee Meeting dated 7 November
2017 and thank the members of and advisors to the Noosa Local Disaster Management Group
for their participation.
REPORT
This report provides an update on disaster management in the Noosa Shire since the Annual
Disaster Management Report 2016 was considered by the Services & Organisation Committee
on 11 October 2016.
1. Changes to the Noosa Local Disaster Management Group (LDMG)
Cr Tony Wellington remains the Chair of the LDMG and Cr Joe Jurisevic remains Deputy Chair of
the LDMG and Chair of the Local Recovery Group.
Following the resignation of Martin Drydale in January 2017, Alan (Fox) Rogers resumed the role
of Local Disaster Coordinator (LDC) and Ian Florence was appointed to the role of Deputy LDC.
Alison Hamblin is Acting Local Recovery Coordinator.
Council adopted the revised list of LDMG members and advisors at its Ordinary Meeting of 19
October 2017. Tourism Noosa is now an advisor to the Group.
2. LDMG Meetings
The LDMG met for ordinary meetings on 24 November 2016, 15 February, 22 June, and 21
September 2017 and will have its final meeting for this year on 16 November 2017.
3. LDMG Activations
The LDMG was activated twice in the period October 2016 to September 2017:
i. 1 December 2016. Severe thunderstorms were forecast to affect the Noosa hinterland.
The LDMG was activated but stood down within 45 minutes as the storms bypassed the
Noosa region. Severe hail was experienced in both Sunshine Coast and Gympie Council
areas.
ii. 30-31 March 2017. The LDMG was ‘stood up’ as Ex TC Debbie crossed the coast of
Queensland. Noosa experienced some minor flooding of roads and wind gusts reached a
peak of 124km/hr at Double Island Point late in the afternoon of 30 March. Multiple road
closures due to fallen vegetation and power outages were experienced. A number of
gravel roads required re-sheeting.
Page 74 of 135
Section 75
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
A disaster declaration was made and National Disaster Relief & Recovery Arrangements
funding was made available. Council has submitted three (3) claims under this funding:
Counter Disaster Operations – received $7,699.48 (excl. GST)
Emergent Works – received $334,486.55 (excl. GST)
Restoration of Essential Public Assets - awaiting the outcome this submission.
4. LDCC & Disaster Management Training
A recruitment drive for additional staff for roles within the Local Disaster Coordination Centre
(LDCC) was undertaken and 12 additional staff have volunteered to work in the Centre. These
staff have now received their mandatory training from Queensland Fire & Emergency Services
(QFES).
A number of additional QFES training courses were introduced last year and training is underway
for those affected staff.
Council’s Disaster Management & Special Projects Officer has provided Guardian system
training and an introductory package for the roles the new staff have been assigned.
The annual functional exercise for the LDMG, LDCC and Field Coordination Centre (FCC) is
scheduled for 14 November 2017. The objectives of the exercise are to:
i. Practice the planning and coordination of an evacuation
ii. Practice the process of establishing evacuation centres
iii. Practice rostering and shift hand over procedures for the LDCC
A Desktop Recovery exercise is scheduled for 15 November 2017 and the objectives are to:
i. Practice the activation of the Recovery Committee and the transition from response and
relief to recovery across the four functional groups:
a. Infrastructure
b. Social
c. Economic
d. Environment
ii. Undertake analysis of community need following a disaster event as the first stage of
recovery operations.
iii. Identify external stakeholders to engage with when planning strategies for long-term
recovery.
5. Disaster Management Officer
The Disaster Management & Special Projects Officer continues to participate in a number of
regional networks and activities, including:
Disaster Management Engagement Group – south-east Queensland disaster management
officers
Council 2 Council – Wide Bay and North Burnett areas disaster management officers
Sunshine Coast Emergency Services Capability Development and Exercising Committee
Sunshine Coast District Management Group Health Services Sub Group
Inspector General Emergency Management (IGEM) Disaster Management Network –
regular teleconferences and attendance at the annual forum in Mackay, May 2017
Exercise Airborne – conducted in July across four districts – Sunshine Coast, Gympie,
Fraser Coast and Bundaberg, testing resourcing of air assets
Exercise Rebuild – testing the request for assistance process to the district and state
levels.
Page 75 of 135
Section 76
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
6. Noosa Local Disaster Management Plan
As required by IGEM, the Noosa Local Disaster Management Plan (the Plan) 2016/2017 was
assessed against the Emergency Management Assurance Framework. The Plan scored well,
with an overall average of 7 out of 10. Areas that were identified for further improvement will be
a focus for the Disaster Management & Special Projects Officer during 2017/2018.
Additionally, the Plan was reviewed by the LDC and the LDMG and updates and improvements
were made to formatting, census data, risk reduction strategies undertaken and identification of
lead agencies for response to the identified risks. The 2017/2018 Plan was adopted by Council
at its Ordinary Meeting of 19 October 2017 and LDMG endorsement will be sought at their
meeting on 16 November 2017.
7. Emergency Operations Team
As well as being responsible for coordinating disaster operations of all emergency services
during an event, Council is required under the Disaster Management Act 2003 to maintain a
response capability to:
“provide equipment and a suitable number of trained persons, using the resources available to
the local government, to effectively deal with, or help another entity deal with, an emergency
situation or a disaster in the local government area”.
In order to meet this responsibility, the Emergency Operations Team (EOT) meets regularly to
develop and coordinate Council’s emergency response capability. The group is chaired by Allan
Hull, Council’s Civil Operations Manager and meets bi-monthly.
Since October 2016, EOT have undertaken a number of reviews of aspects of Council’s disaster
response capability, with the following actions completed:
Roster of personnel to undertake monthly radio checks and purchase of additional radios
for use at evacuation centres.
Drafting prepared Emergency Alerts flood warning messages and mapped polygons for
uploading to state disaster management portal
Contingencies put in place to manage outage of the telephone network
Updating of ‘how-to’ guides for LDCC systems and processes and review and
customisation of requests for assistance
Review of fuel arrangements for generators
An evaluation of the FCC response to Ex TC Debbie was undertaken and report and lessons
learnt action plan developed. Improvements in the processes for capturing data and
photographic evidence to assist with NDRRA claims was high on the priorities, along with
additional staff training, roster changes, additional equipment and resources and standby
arrangements for plant hire, operators and contractors.
8. Community Welfare Sub-Committee
The Welfare Sub-Committee is a sub-group of the LDMG, and comprises representatives of key
local not for profit and church groups in the Shire. The committee met four times in 2016/2017
and is chaired by the Community Development Manager.
Key agenda items for the Sub-Committee during the year included:
People with Vulnerabilities in Disasters Framework
Red Cross recovery work
Get Ready Noosa program
Evacuation Centre set up
Disaster exercise.
Page 76 of 135
Section 77
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
Areas of key focus for the group in the coming year will be:
Disaster exercise
Spontaneous volunteers guideline
Get Ready program.
9. Recovery Sub-Committee
The Recovery Sub-Committee is chaired by Councillor Jurisevic in his role as the Deputy Chair of
the LDMG. It comprises the Chairs of each of the four Recovery functional groups – Economic,
Environment, Human-Social and Infrastructure, all of whom are Council officers, and
representatives of the State Government departments with lead agency responsibility for
recovery.
The Recovery Sub-Committee met twice in 2016/2017, once at the beginning of the storm
season and once at the end of the season. It was not required to stand up in response to Ex TC
Debbie.
10. SES Support
The Noosa SES consists of four units comprising approximately 70 volunteers. The units are
located at Tewantin, Cooroy, Pomona and Boreen Point.
Following the retirement of Stan Ryan in March 2017, Pauline Eglington became the Acting Local
Controller and was subsequently appointed to the role of SES Local Controller in September.
Pauline will appoint a Deputy Controller in the near future.
The SES has attended 422 requests for assistance in 2016/2017 with the main responses being
storm damage and sandbagging during Ex TC Debbie, or other rain events. They also assisted
other agencies with traffic control and land searches and undertook community education
programs around the Shire.
Council provides financial support to meet the costs of operating and maintaining the SES
buildings, vehicles, trailers and operational equipment, as well as the purchase of goods and
materials used by the SES during activations (see Finance section for further details).
Purchases and maintenance of significance during the year includes:
Replacement and fit out of Troop Carrier. Partly funded by a $15,000 grant from the State
Emergency Service Non-Recurring Grants
Overhaul of telephone system at Tewantin facility
Repairs to roof at Tewantin facility
11. Additional ALERT flood warning stations
Four new flood warning stations have been installed for the Six Mile Creek at:
Garnet Street, Cooroy
Elm Street, Cooroy
Liane Drive, Lake Macdonald
Subway Park, Pomona (dual gauge to monitor subway underpass and upstream of Hill
Street)
One new flood warning station has been installed for the Noosa River at Kin Kin Gympie Road,
Wahpunga.
12. Community Disaster Management Sub Groups
Three community disaster management sub groups are operating in Noosa Shire at Kin Kin,
Cooran and Pomona. During 2016/2017 meetings were held at Kin Kin and Pomona. The
Pomona group was exercised in November 2016 with the evaluation report presented to the
LDMG. Subsequently a review of the Pomona Disaster Management Sub Plan was conducted
and a further exercise for the Pomona group is planned before the end of 2017.
Page 77 of 135
Section 78
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
13. RACQ Get Ready Funding and Activities
Council received $23,605 in funding in 2016/2017 and funds were expended on a range of
initiatives to increase the community’s disaster resilience. Projects included:
Review and preparation of updated flood maps
Partnership with Red Cross to deliver disaster preparedness message at community
festivals, forums and various Rotary meetings.
Red Cross training and delivering Pillowcase Project at two local schools
14. Branch Risk Register and Operational Plan 2017/2018
To enable a strategic approach to planning disaster management operational activities, a risk
register and operational plan have been developed. These plans have been developed in
alignment with the IGEM’s Emergency Management Assurance Framework.
These plans identify opportunities for improvement in Council’s disaster management, calculate
risk exposure and implement a cycle of continuous improvement. A total of seven items have
been identified as a priority for completion during the current financial year with progress reported
in the quarterly Infrastructure Services departmental update reports.
Previous Council Consideration
Nil
Finance & Risk
Council has provided the following funding for Disaster Management in its 2017/2018 budget:
Disaster Management Operations
Revenue
Get Ready Grant $22,000
Expenditure
Training $10,500
Materials and services $25,960
Internal charges
Management – Governance & Financial $1,913
IT $118,311
SES Operations
Revenue
QFES Grant $16,168
Expenditure
Materials & Services $33,011
Depreciation and amortization $18,499
Other expenses $696
Internal charges
Waste Collection & Plant $196,243
Management – Governance & Financial $4,208
IT $98,593
Page 78 of 135
Section 79
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
Consultation
External Consultation - Community & Stakeholder
Members of the Noosa LDMG.
Internal Consultation
Disaster management requires a whole-of-Council approach with many branches having some
input into or responsibility for operations and activities throughout the year.
Departments/Sections Consulted:
Chief Executive Officer X Community Services Corporate Services
Executive Officer X Community Development X Financial Services
Executive Support Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services Environment & Sustainable Development X Infrastructure Services
Community Engagement Building & Plumbing Services Asset Management
Customer Service Development Assessment Buildings and Facilities
Governance Economic Development X Civil Operations
People and Culture Environmental Services Disaster Management
Strategic Land Use Planning Infrastructure Planning,
Design and Delivery
Page 79 of 135
Section 80
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
13 INFRASTRUCTURE SERVICES DEPARTMENT UPDATE - 1ST QUARTER 2017-18
DOCUMENT INFORM AT ION
Author Director Infrastructure Services, Carl Billingham
Infrastructure Services
Index ECM/Subject/Branch Management/Infrastructure Services
Attachments Nil.
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Director, Infrastructure Services to the Services &
Organisation Committee Meeting dated 7 November 2017 providing an update on operations of
the Infrastructure Services Department.
REPORT
The adopted organisation structure includes the following branches under the Infrastructure
Services Department:
Asset Management;
Buildings and Facilities;
Civil Operations;
Disaster Management; and
Infrastructure Planning, Design and Delivery
This report provides a brief summary regarding recent performance, current priorities and future
initiatives for the Infrastructure Services Department.
Page 80 of 135
Section 81
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
INFRASTRUCTURE SERVICES DEPARTMENT
BRANCH ACTIVITIES RECENT ACHIEVEMENTS CURRENT PRIORITIES THE NEXT QUARTER
Asset Management
Ongoing condition assessments Council received condition data for The development of a 5-year reseal Completion of the conditions
across all asset classes (i.e. the local roads of regional program for Council’s sealed road assessments for the Lock & Weir
stormwater, buildings and the Main significance from a project delivered network. and Main Beach sand pumping
Beach Slurry System) by the Regional Roads Group. Data Condition assessments to be facility.
will be loaded into the pavement planned for the following assets: Commence next round of building
management system to assist in o Main Beach sand pumping condition assessments.
developing a robust 5-year reseal system
program. o Noosa Waters lock & weir
Stormwater condition assessments
continue with 4km of the network
assessed in the first quarter.
Complete detailed asset management Pilot Asset Management Plans have Complete the pilot asset Commence the Noosa Waters Lock
plans for identified pilot areas. Roads commenced. Consultant has drafted management plans by December & Weir and other major asset class
and Bridges, the Noosa Aquatic Centre the NAC AMP for further work to be 2017. asset management plans.
& The Main Beach Slurry System And undertaken by NAC staff.
commence development of asset
management plans for the remaining
infrastructure classes
Asset Management Road Map Roadmap initiatives have stalled Provide an update of the roadmap Continue with the ongoing
ongoing implementation of the initiatives whilst staff resources are being initiatives to reflect the capability implementation of the asset
identified in the Asset management road reviewed. However, the within the organisation to ensure the management roadmap initiatives.
map development of some of these completion of the roadmap is aligned
initiatives continues. to the expectations of Council’s
capabilities.
Awareness and development of Asset Awareness training for Asset Development of more advanced and Delivering more advanced asset
management functions across the Management continued across the asset management specific training management training sessions into
organisation. organisation. sessions. specific teams.
Awareness training and corporate asset
system development. Specifically the
Work Order management implemented
through the majority of the organisation
Page 81 of 135
Section 82
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
BRANCH ACTIVITIES RECENT ACHIEVEMENTS CURRENT PRIORITIES THE NEXT QUARTER
As Constructed and Capitalisation The majority of developer Continue to capitalise the projects Continue to improve the processes
Process. Ongoing contributed assets are now loaded completed from the capital works around the capture of Contributed
development of the as constructed and into the system from the assets program. assets from developers
capitalisation processes. area. The capitalisation activities are
ongoing from capital works being
delivered with the backlog of
projects being addressed.
Capital Works Program No activities have progressed since The review of current projects and Conduct workshops in developing
The development from a 5yr capital the adoption of the 2017/2018 next years proposed program has next year’s capital works program
works program to a 10 year capital works capital program. commenced in establishing a capital with various managers and
program that is aligned to Councils long works program for 2018/2019. coordinators prior to the Councillor
term financial planning. workshops.
Business as Usual activities Completion of customer requests Ensure customer enquiries are Further develop systems and
continue to be undertaken by staff. being addressed in a timely manner. processes to better respond to
technical enquiries relating to
technical issues.
Buildings & Facilities
Align to Councils mobility system and Mobile devices issued to staff and Further training & development to be Ongoing development and use of
roll out initial training undertaken. established. mobility system that are aligned to
Development of cyclic activities into Council’s asset management
the work management system. systems.
Compliance auditing of shire wide Schedule and prioritisation of Undertake priority inspections Continue priority inspections.
assets to ensure legislative inspections prepared including Tewantin Administration
requirements are being met Building
Create a critical asset register to align Schedule and prioritisation of asset Undertake priority audits Continue asset audits
to asset management objectives portfolio audits
Undertake condition assessments of Schedule public amenities Undertake public amenities Continue public amenities
public amenities assessments assessments assessments
Delivery of 90% of Capital Works Review capital works program Commence scope reviews for capital Tender preparation for capital works
Program as approved by CWE works projects projects.
Page 82 of 135
Section 83
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
BRANCH ACTIVITIES RECENT ACHIEVEMENTS CURRENT PRIORITIES THE NEXT QUARTER
Business as Usual activities Commencement of Building & Review preventative maintenance Implement identified preventative
Facilities Coordinator tasks & contracts maintenance changes.
Trade Services Panel tenders closed Evaluation of Trade Services Panel Advise successful tenderers
tenders
Liaison with Unitywater for MOU for Finalise MOU with Unitywater for Install bottle filling stations at
installation of bottle filling stations at bottle filling stations. multiple locations.
multiple locations.
Approval of dog wash facility at Install dog wash facility at Marcus
Beach Access 47, Marcus Beach Beach
Civil Operations
Review Levels of Service for Pathway inspections have Contribute to the project to Continue with roll out for other
Maintenance Activities commenced in accordance with document service levels assets once the pathway asset
Council endorsed service levels. inspection model has been reviewed
and accepted.
Renew Ringtail Quarry Site Based SBMP awaiting finance department Review training requirements for site Continue quarry operations.
Management Plan (SBMP) review. Tip head, stockpile and staff as necessary following Dept of
geotechnical report completed in Natural Resources & Mines review
accordance with mines department Continue supplying internal crews
directive. The geotech report has with quarry materials.
been implemented and updated into
the SBMP.
Implementation of Branch Workforce Extension of mobility roll out in the Review & update the Branch Roll out of supervisor training in
Plan Roads Landscaping team including Workforce Plan association with People & Culture
upskilling of field crews Recruitment of Parks & Gardens Branch
Safety training program for Coordinator Information sessions for staff using
Supervisors in association with PBF Mobility in conjunction with the
upgrade to 2017A release of
Technology One
Review tree management systems & New Arborist/Tree Inspection officer Further investigation into the effect & Review of long term arrangement for
process including resourcing. commenced appropriate actions in response to tree management for consideration
Recruitment of staff to temporary phelinus disease. by Council as part of the budget
positions approved in the 17/18 process
budget as part of the new initiative
for tree management
Proactive inspections of trees
particularly at Noosa Woods
Page 83 of 135
Section 84
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
BRANCH ACTIVITIES RECENT ACHIEVEMENTS CURRENT PRIORITIES THE NEXT QUARTER
Botanic Gardens Master Plan Master Plan finalised Report to Council for adoption of the Finalise design & documentation for
master plan the replacement shade house
Improvement to response to events by Algae clean up on Noosa Main Ensuring that operations crews are Workshop with QRA to improve
Council’s operations crews. Beach able to respond to events as evidence to support claims under
Queensland Reconstruction required Natural Disaster Relief and
Authority approval of Council’s Project to improve the understanding Recovery Arrangements
submission for emergent works from & appropriate actions for various Participation in the annual disaster
the Ex TC Debbie event to the value ALERT warnings from councils flood exercise
of $334,486 gauges
Tree Policy Review A review of Council’s Tree Policy Internal review of draft policy Report to Council
has been completed & revised draft
is ready for management comment
Review community engagement Community Engagement on Botanic Engagement with Bushcare Groups Review notification processes &
activities Gardens Master Plan regarding new guidelines information provision regarding
Developing guidelines for Bushland Branch activities including works
Care Program program delivery
Delivery of 90% of Capital Works St Andrews Dr and Lake McDonald Emergent work to repair landslip & Cooroy-Noosa Road roadworks
Program as approved by CWE Dr rehabilitation & resurfacing drainage at Sunrise Beach Continue with delivery of the road
Wallace Park pathways resurfacing program
Gravel Road re-sheeting program
Disaster Management
Review 2016/2017 Noosa Local Review of 16/17 Disaster Preparation for the coming fire and Update plan following learnings from
Disaster Management Plan Management Plan completed and storm seasons the annual disaster management
Annual assessment against the 17/18 Plan endorsed by Council. training exercise
Emergency Management Assessment Inspector General Emergency
Framework and review of the Plan Management self-assessment of
the LDMP undertaken with an
average score of 7 out of 10
Review of the Noosa Local Disaster Recovery Committee met twice in Induction and training of new Commence review of the Local
Recovery Plan the last calendar year. members of the Recovery Recovery Plan triggered by changes
Review is triggered by changes to the Committee to the State Disaster Recovery Plan
State Disaster Recovery Plan Preparation for the Disaster
Management exercise
Page 84 of 135
Section 85
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
BRANCH ACTIVITIES RECENT ACHIEVEMENTS CURRENT PRIORITIES THE NEXT QUARTER
Disaster Exercises Finalised planning, scope and Completion of exercise concept Conduct exercise in November
Development, conduct and evaluation objectives for November exercises Report on exercise lessons to
of function exercise for Noosa Local February LDMG meeting.
Disaster Coordination Centre and
discussion exercise for Local Recovery
Committee
Event & Exercise Continuous Update of ‘how-to’ guides for LDCC Implement improvements in the Implement improvement and training
Improvement systems and processes. processes for capturing data and needs identified following the
Undertaking improvements identified in Review of fuel arrangements for photographic evidence for NDRRA November exercise.
action plans following evaluation of generators. claims.
exercises and disaster events Evaluation of FCC response to ex
TC Debbie.
Disaster Training Program Recruitment drive for additional staff QFES delivery of Recovery training Ongoing training as required
Identification of training needs and in the LDCC completed. for relevant staff & sub group
delivery of training program Mandatory training for new LDCC members.
staff undertaken.
Get Ready Program Projects for Get Ready Week Raise purchase orders for Undertake community resilience
Delivery of program of initiatives funding approved by LDMG Enviromon trigger alert workshops.
funded by RACQ QFES Get Ready Get Ready Week funding understanding and community
Program (dependent on receipt of applications submitted resilience workshops.
funding)
Community Disaster Sub Groups Pomona Disaster Management Plan Completion of exercise concept Participation of various sub-groups
Continued support to community sub to be tested during 2017 Exercise. incorporating the activation of the in LDCC and Recovery exercises.
groups with appropriate activities, Repairs to roof of the Tewantin SES Pomona Disaster Management Plan.
exercises, liaison and capacity facility.
development
Business as Usual activities Local Disaster Management Group Continue to monitor weather and Attend BoM briefing on weather
continues to meet quarterly severe warnings predictions for the storm and cyclone
Activate LDMG as required season
LDC attends the District Disaster
Management Group
Page 85 of 135
Section 86
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
BRANCH ACTIVITIES RECENT ACHIEVEMENTS CURRENT PRIORITIES THE NEXT QUARTER
Infrastructure Planning, Design &
Delivery
Signage Policy Policy adopted by Council Seeking feedback on guidelines and Collating feedback on guidelines and
to implement the signage guidelines Developed draft guidelines and criteria. criteria.
and design criteria criteria and distributed for feedback.
Hinterland Playground Plan Plan and Survey completed Developing concept for consultation Engage design consultant to prepare
design (subject to Grant Funding) an Overarching concept plan developed Continue market sounding to formal design concepts for public
iconic playground in Cooroy Peer consultation of overarching engage an appropriately skilled consultation.
concept plan. design consultant. Commence public consultation.
Market sounding for design to
identify suitable candidates for
developing design.
Preliminary consultation with local
interest groups commenced.
Rufous St digital hub project Construction is 75% complete Monitor construction of electrical and Manage completion and handover
Construction of the Rufous St digital information technology elements of process.
hub project building
Investigate key transport strategies Advertised for Project Manager. Engage client expert. Engage consultants for key
Recruit a Project Manager and Expressions of interest for client Recruit Project Manager Transport Strategy priorities.
commence investigation of the five expert issued. Councillor workshop to provide an Advise successful applicants to the
prioritised strategies in the Noosa EOI responses received. update on the Transport Strategy. ‘Walk and Ride to School’ program
Transport Strategy 2017-2027 Engaged consultant to investigate Invite local schools to participate in Appoint Transport Strategy Project
priority transport lanes. the ‘Walk and Ride to School’ Manager.
Commenced discussions with key program. Review client expert reports.
industry specialists.
Streetscape Plans commence work Survey work in Cooroy precinct. Commence concept plan for raised
on streetscape plans for three crossing in Maple St Cooroy
precincts
Infrastructure, Planning Design & Improved business processes to Monitor the implementation of Ongoing implementation through
Delivery include consideration of Design business processes staff inductions, consultant briefings,
Ensure Noosa's Design Principles and Principles. design checklists.
the Noosa Style are considered in the
planning of future projects
Page 86 of 135
Section 87
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
BRANCH ACTIVITIES RECENT ACHIEVEMENTS CURRENT PRIORITIES THE NEXT QUARTER
Business as Usual activities Assessment of Expressions of Issue Park Road Boardwalk tenders Assess Park Road Boardwalk
Interest for Park Road Boardwalk for shortlisted contractors. tenders.
Drawings issued for: DDA bus stop program.
o Cooroy Noosa road Stages 3 & 4 Design of Donnellys Road & Black
o Gympie Tce Corridor upgrade Mountain Road upgrade
o Blakesly Street footpath upgrade
o Wallace Park pathway upgrade
Page 87 of 135
Section 88
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
Previous Council Consideration
Nil.
Finance & Risk
Nil.
Consultation
External Consultation - Community & Stakeholder
Nil.
Internal Consultation
Nil
Departments/Sections Consulted:
Chief Executive Officer Community Services Corporate Services
Executive Officer Community Development Financial Services
Executive Support Community Facilities ICT
Libraries & Galleries Procurement & Fleet
Local Laws Property
Waste & Environmental Health Revenue Services
Executive Services Environment & Sustainable Development X Infrastructure Services
Community Engagement Building & Plumbing Services X Asset Management
Customer Service Development Assessment X Buildings and Facilities
Governance Economic Development X Civil Operations
People and Culture Environmental Services X Disaster Management
Strategic Land Use Planning X Infrastructure Planning,
Design and Delivery
Page 88 of 135
Section 89
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
14 CORPORATE SERVICES DEPARTMENT UPDATE - 1ST QUARTER 2017-18
DOCUMENT INFORM AT ION
Author Director Corporate Services, Michael Shave
Corporate Services Department
Index ECM/ Subject/ Branch Management/ Corporate Services
Attachments Nil
EXECUTIVE SUMMARY
Not applicable.
RECOMMENDATION
That Council note the report by the Director Corporate Services to the Services & Organisation
Committee Meeting dated 7 November 2017 providing an update on operations of the Corporate
Services Department for the period 1 July to 30 September 2017.
REPORT
The adopted organisation structure includes the following branches under the Corporate Services
Department:
Financial Services;
ICT (including Records);
Procurement & Fleet;
Property; and
Revenue Services.
Corporate Services primarily provides internal support to the other Council Departments, with the
exception of the Property branch that deals primarily with land and property management issues.
This report provides a brief summary regarding recent performance, current priorities and future
initiatives for the department.
Page 89 of 135
Section 90
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
CORPORATE SERVICES DEPARTMENT
BRANCH ACTIVITIES RECENT ACHIEVEMENTS CURRENT PRIORITIES THE NEXT QUARTER
Financial Services
Budget August budget review for carryovers November budget review process Guidelines and timeframes for the
has been finalised and adopted. has commenced. 2018/19 budget are being prepared
New Technology One Enterprise to enable commencement of the
Budget module is being process by December 2017.
implemented in preparation for use
for 2018/19 budget development.
Assets $8.9M new assets constructed/ Recruitment of vacant Asset Finalise the revised useful lives to be
purchased in 2016/17 recognised. Accountant position. applied to road assets.
$5.5M new assets contributed in Asset management initiative to Reconcile road assets data in
2016/17 recognised. reconcile road assets between the TechnologyOne to SMEC/ GIS and
QAO audit of asset capitalisation pavement management system assess financial sustainability
completed. (SMEC) and Technology One GIS. implications from updated road data
Development of monitoring and and lives.
reporting tools to track status of Asset recognition procedures and
asset capitalisation. forms to be reviewed to streamline
Commence annual revaluations for processes and improve efficiency.
selected asset classes.
Financial Statements and Audit Review Annual external audit is complete. Adoption of financial statements by Undertake an internal lessons learnt
Financial Statements have been Council. workshop to improve financial
finalised, reviewed by the Audit and reporting processes for 2017/18
Risk Committee and signed off by audit and financial statements
QAO. preparation.
Treasury, Investments and Banking Investment portfolio reviewed in Review location, service cost and Replace existing old (non-pay wave)
alignment to revised Investment usage of current payment devices eftpos machines, including
Policy, with $35 million available held by Council for customer consideration of a remote payment
cash reinvested in a spread high payment. site (e.g. Cooroy Library).
yielding deposits. Internal audit of bank reconciliation
processes.
Page 90 of 135
Section 91
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
BRANCH ACTIVITIES RECENT ACHIEVEMENTS CURRENT PRIORITIES THE NEXT QUARTER
Business As Usual Activities Manager Financial Services and Finalise the recruitment of Financial Monthly financial performance
Accounts Payable Officer recruited to Systems Analyst. reporting.
fill vacant positions. Quarterly performance plan reviews Continue to improve internal controls
Structure of finance ledger and of for all staff. of financial systems and process per
monthly reports has been revised to Audit and Risk Committee
reflect the new organisational recommendations.
structure.
ICT
TechnologyOne Extensive testing of the new version Updating to the latest version on the Go-live of the new version including
of TechnologyOne systems. 12th November. communication to users to realise
benefits of new features.
TechnologyOne CI Anywhere (web Progressing implementation of new Planning implementation for new Go-live of the new enterprise
browser based) functionality to simplify enterprise budgeting system property and rating system and budgeting system.
systems and make them accessible on including stakeholder engagement, online customer portals. Planning for Procurement and
mobile devices configuration and testing. Finance CIA rollout
High level plan for new property and
rating systems developed with
TechnologyOne.
GIS Mapping Recruitment of GIS officer injecting Review of GIS strategy. Updating datasets.
new ideas. Assist Local Laws officers access Mapping of road verges for mowing
Additional open data published information about registered dogs on contract specification.
online. mobile devices.
As-constructed assets on GIS
backlog eliminated.
ICT Security Ongoing security training including External consultancy providing a gap Security gap analysis report
phishing testing. analysis to help prioritise and plan available.
Informing staff of risks. ICT security initiatives. Continuous improvement of ICT
Eliminating vulnerabilities. security to meet emerging threats.
Tested a free trial of an email filtering
product learning more about threats.
ICT Strategy and roadmap Updated ICT Strategy. Continuing positive partnership Progressing implementation.
Monthly steering group meetings arrangement with TechnologyOne to
held with TechnologyOne. progress projects.
Bi-monthly Council ICT Steering
Group meetings .
Page 91 of 135
Section 92
SERVICES & ORGANISATION COMMITTEE MEETING AGENDA 7 NOVEMBER 2017
BRANCH ACTIVITIES RECENT ACHIEVEMENTS CURRENT PRIORITIES THE NEXT QUARTER
Business as Usual activities New infringements ticketing solution Installing new NBN connections. Rollout of PC replacement across
for local laws offices reducing time Providing new cloud file storage for the organisation.
needed in the office. staff.
Fit out new office at Eumundi Road Improvements to Library handling of
Landfill. incoming customer calls.
Procurement & Fleet
Fleet Replacement and Maintenance Fleet policy & guidelines reviewed 2017/18 replacement program to Additional reports under
Program and action timelines confirmed. continue as identified in the fleet 10- development in conjunction with T1
Fleet 17/18 capital purchases under year capital replacement program to capture utilisation data to assist
way and on target. Ongoing maintenance for fleet and with useful life strategies.
Three petrol/hybrid sedans small plant.
purchased to form part of the Fleet in Multi tyred roller and grader lease vs
line with zero emissions strategic buy analysis.
approach.
Local Buy Alliance ArcBlue strategy under development Ongoing tenders and quotations Local Buy meeting scheduled for
to provide spend data analysis. First either out to tender/quotation, under November 2017 to discuss future
report developed and under preparation or under evaluation. alliance key projects.
consideration. Consultation with key stakeholders
Small sites electricity contract to monitor key projects and allocate
commenced. Transition continues sufficient timeframes for
and on track for completion by June procurement planning to be
2018. undertaken.
Undertake pilot project with Technology New version of Procure to Pay Ongoing testing of the Procure to Go live of new Procure to Pay
One to implement the new Procure to requires further development in Pay module as part of early adopter module to be determined in
Pay module and roll out in CI Anywhere conjunction with T1. program with Technology One. conjunction with ICT and Finance.
New test scripts under development Rollout and timelines under
in conjunction with IT. development as resources permit.
Vendor Panel Marketplace Vendor Panel Marketplace e- Suppliers are now required to Continued engagement with internal
quotation tool providing staff with register with Vendor Panel stakeholders & key staff to ensure
good results. Marketplace so that e quotations can the Vendor Panel quotation tools are
be actioned by staff. used for all quotations.
Feedback form staff has been very Additional training for staff to be Changes required in the new
encouraging. arranged as required. Procure to Pay module to provide a
mandatory field for Vendor Panel
quotations.
Page 92 of 135
The text continues on section 93.