2017-11-07 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                           7 NOVEMBER 2017


BRANCH ACTIVITIES                           RECENT ACHIEVEMENTS                           CURRENT PRIORITIES                             THE NEXT QUARTER
                                                 made to highlight new activities.
                                               Website security updated.
Investigate mobility app solutions to aid      All staff are trained to use Outlook        Encouragement for staff to use their       Continue to consider interim mobility
staff who are out on the road.                   calendar/meet schedule.                       mobile phones as a work                      solutions.
                                                                                               communication tool has                     Update staff profiles to allow emailing
                                                                                               commenced.                                   rosters from TRACCs.
                                                                                                                                          Further training required for staff to
                                                                                                                                            view rosters online.

Investigate new activities for clients at      The woodworking workshop is                 Continue to source templates to            Promote toys for Christmas sale.
the Respite Centre                               proving very popular with clients with        replicate.
                                                 a number of new clients attending           More toys being made for Christmas
                                                 the centre to use the woodworking             period.
                                                 workshop.                                   Toys being displayed in workshop
                                                                                               for purchase.
Business as Usual activities                   Staff procedures handbook finalised         Continue to source a suitable                Implement new telephone system.
                                                 and on intranet.                              Maintenance Management solution              Commence development of Staff
                                               Scanning folder set up for electronic         for Home Assist.                               Operational Manual.
                                                 filing duties.                              Finding a suitable format for                Tender quotes for Centre
                                               Electronic filing progressing very            uploading invoices from TRACCs to              refurbishments close 27th October.
                                                 well.                                         T1. Hopefully by start of New Year           Implement a contract management
                                               Nearly all client records have been           this will be rolled out.                       tool.
                                                 stored electronically and linked to         Contract management tool – due to
                                                 TRACCs for easier access.                     our brokerage services being in
                                               Slab for new bus shed poured.                 demand we need to source a user
                                               Outputs for first quarter of new              friendly, suitable contract
                                                 financial year met and reported to            management tool to keep track of
                                                 funding bodies.                               brokerage agreements.
                                                                                             Linda Wylie viewed IMS software
                                                                                               and is meeting with their rep to
                                                                                               discuss further.
Director’s Office
Rufous St Precinct Development                 Rufous St civil works completed and         Ongoing liaison with individuals and         Finalise construction of the Digital
                                                 the contractor has now vacated the            community groups regarding the                 Hub by 30 November 2017.
                                                 site.                                         Rufous St development.                       Finalise review of the Digital Hub
                                               Construction of the Digital Hub is on       Finalization of payment and delay              business case.
                                                 schedule for completion before                claims and rectification of defects for      Preparations and planning for the
                                                 Christmas.                                    the Rufous St civil works.                     Digital Hub opening in the first

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