2017-11-07 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA   7 NOVEMBER 2017




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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                      7 NOVEMBER 2017

           All successful applicants will be required to enter into a funding agreement with Council and acquit
           funds within the allocated timeframes. The timeframes and acquittal requirements are outlined in
           the supporting Grant Guidelines for the specific funding program. Successful applicants will be
           required to actively and publicly acknowledge Council’s support. The level of acknowledgement will
           be determined by the amount funded and will be outlined in the funding agreement.

           COUNCIL’S ROLES AND RESPONSIBILITIES
           Council will publicise the availability of its grants programs widely and in such a way as to promote
           public confidence in the process. In assessing the grants, Council will:
              e  Ensure public monies are allocated in a fair and equitable way;
              e  Ensure best possible value for money;
              e  Check each application against eligibility criteria and particular assessment criteria, as set
                 out in the appropriate Grant Guidelines; and
              e  Seek recommendations from an expert panel that can comprise Council officers, Councillors
                 and/or community representatives.
           Council will determine the total allocation of funds to the community grants program through its
           annual budgetary processes. The number and types of grants approved by Council will depend on
           the demand for funding, the available program budget and corporate priorities. In some instances,
           part funding may be offered. Funding priorities for individual grant programs will be regularly
           reviewed to ensure their relevance and they continue to meet Council objectives.
           Council officers are available to provide advice to community organisations and help develop
           Council grant applications. They will also assist organisations to identify additional and alternative
           sources of funding relevant to their project or event. Council officers and Councillors are
           responsible for recognising and declaring any actual or potential conflicts of interest. This may
           include, but is not limited to, personal connections with the applicant. Anyone having a determined
           conflict of interest should not debate or be involved in any discussions on any matter relating to
           that application. Council officers are required to adhere to this policy when supporting, facilitating,
           or delivering grants-related activities. It is the responsibility of Council officers to ensure that grants
           and funding provided from public monies are:
              e Administered transparently and accountably;
              e Aligned with Council’s objectives, goals and priorities;
              e  Effectively advertised and promoted to the community so that all potential applicants have
                 equal opportunity to apply for funds; and
              e  Monitored for compliance against set performance measures.
           Final decisions in the Community Grants Program are made by the Council, CEO or delegate.

           RELEVANT DOCUMENTS
              e  Noosa Council Corporate Plan
             e Noosa Social Strategy
              e  Noosa Council Sport and Active Recreation Plan
                 N      Shi       LE        ‘oP

           RELEVANT LEGISLATION
           Queensland Government
              e  Local Government Regulation (2012)
              e  Local Government Act (2009)
              e  Statutory Bodies Financial Arrangements Act (1982).

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