2017-11-07 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA   7 NOVEMBER 2017




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SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                       7 NOVEMBER 2017

           DEFINITIONS
           Acquittal
           This is the process by which a recipient demonstrates in writing to the funding body that it has
           expended the funds in accordance with the terms and conditions of the funding agreement on
           completion of the     activity or project. The acquittal   process,  when   conducted   correctly,
           demonstrates that these monies were being used efficiently, effectively or that the community is
           getting value for money for services.
           Auspice
           Auspice means that an organisation takes responsibility for ensuring the funds are used as
           specified in the grant allocation. An auspicing organisation will be responsible for:
              e  Sign off on the funding agreement;
              e The receipt, banking and administration of all monies;
              e  Project monitoring and completion;
              e  Ensuring the applicant acquits the funding on time; and
              e  Sign off on the acquittal form.
           Business
           For the purpose of this policy, business is defined as an organisation or enterprising entity
           engaged in commercial, industrial or professional activities for profit.
           Community
           For the purpose of this policy, community refers to a group of people living within the Noosa Shire
           local government boundaries.
           Conflict of Interest
           A conflict of interest is a conflict between an officer’s or councillors personal interests (including
           personal interests arising from their relationships or club memberships, for example) that might
           lead to a decision that is contrary to the public interest.
           Donations
           Donations are defined as a voluntary gift of product, service or cash without expectation of return.
           Funding Agreement
           A legal agreement entered into by the successful applicant and Council noting the obligations of
           both parties.
           Grant
           Funds provided to a recipient through a formal program for a specified purpose, directed at
           achieving goals and objectives consistent with Council policy, where the recipient is selected on
           merit against a set of criteria. Funding is subject to entering a written agreement with Council that
           outlines accountability requirements.
           Grant Guidelines
           The grant guidelines will include:
              e Aim of the grant
              e  Criteria
              e Assessment information
              e  How to apply
              e  How to acquit
              e Terms and Conditions
              e  Glossary

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