2017-11-07 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                              7 NOVEMBER 2017


At the completion of the 2016/17 capital program a “lessons learnt” exercise was undertaken for
all internal design and delivery staff, to identify where improvements can be achieved, this was
facilitated by an external consultant. The key improvement areas focused on the planning
functions and the need to undertake more robust planning activities going forward. Both the
Asset Planning Manager and the Infrastructure, Planning, Design and Delivery Manager are
addressing these recommendations to implement better planning activities across all aspects of
the capital program.

5.       Summary

The current capital delivery expenditure to the 30 September 2017 including actuals and
commitments is $9M or 29% of the capital program. The delivery and completion of projects
continues across the capital works program with more resources to be recruited in coming
months to support the planning and design phases of the projects. The program is currently on
target with the year to date budget $3M but will need increased monitoring, as a result of the loss
of Design staff over the past 3 months that will affect the delivery phase of projects.

The table and graph below provide a breakdown of expenditure as at 30 September 2017.

YTD Current Budget                                                            $ 3,082,924

YTD Actual Expenditure                                                        $ 3,867,984
Committed Expenditure                                                         $ 5,156,031
Remaining Capital Expenditure                                                $21,965,698
Full Year Budgeted Expenditure                                               $30,989,713


                     Current Capital Works Program Expenditure as of 30/09/2017

                                                       YTD Actual
                                                      Expenditure
                                                        12.48%      Committed
                                                                    Expenditure
                                                                      16.64%




        Remaining
         Capital
       Expenditure
         70.88%


Previous Council Consideration
Nil

Finance & Risk

Nil.

Consultation


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