2017-11-07 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                            7 NOVEMBER 2017


BRANCH ACTIVITIES                           RECENT ACHIEVEMENTS                            CURRENT PRIORITIES                           THE NEXT QUARTER
As Constructed and Capitalisation              The majority of developer                    Continue to capitalise the projects        Continue to improve the processes
Process.                Ongoing                  contributed assets are now loaded              completed from the capital works             around the capture of Contributed
development of the as constructed and            into the system from the assets                program.                                     assets from developers
capitalisation processes.                        area. The capitalisation activities are
                                                 ongoing from capital works being
                                                 delivered with the backlog of
                                                 projects being addressed.
Capital Works Program                          No activities have progressed since          The review of current projects and         Conduct workshops in developing
The development from a 5yr capital               the adoption of the 2017/2018                  next years proposed program has              next year’s capital works program
works program to a 10 year capital works         capital program.                               commenced in establishing a capital          with various managers and
program that is aligned to Councils long                                                        works program for 2018/2019.                 coordinators prior to the Councillor
term financial planning.                                                                                                                     workshops.

Business as Usual activities                   Completion of customer requests               Ensure customer enquiries are             Further develop systems and
                                                 continue to be undertaken by staff.            being addressed in a timely manner.          processes to better respond to
                                                                                                                                             technical enquiries relating to
                                                                                                                                             technical issues.

Buildings & Facilities
Align to Councils mobility system and          Mobile devices issued to staff and           Further training & development to be       Ongoing development and use of
roll out                                         initial training undertaken.                   established.                                 mobility system that are aligned to
                                                                                              Development of cyclic activities into        Council’s asset management
                                                                                                the work management system.                  systems.
Compliance auditing of shire wide              Schedule and prioritisation of               Undertake priority inspections             Continue priority inspections.
assets to ensure legislative                     inspections prepared                           including Tewantin Administration
requirements are being met                                                                    Building

Create a critical asset register to align      Schedule and prioritisation of asset         Undertake priority audits                  Continue asset audits
to asset management objectives                   portfolio audits
                                            
Undertake condition assessments of             Schedule public amenities                    Undertake public amenities                 Continue public amenities
public amenities                                 assessments                                    assessments                                  assessments

Delivery of 90% of Capital Works               Review capital works program                 Commence scope reviews for capital         Tender preparation for capital works
Program as approved by CWE                                                                      works projects                               projects.




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