2017-11-07 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                             7 NOVEMBER 2017


BRANCH ACTIVITIES                          RECENT ACHIEVEMENTS                              CURRENT PRIORITIES                           THE NEXT QUARTER
Business As Usual Activities                  Manager Financial Services and                 Finalise the recruitment of Financial      Monthly financial performance
                                                Accounts Payable Officer recruited to            Systems Analyst.                             reporting.
                                                fill vacant positions.                         Quarterly performance plan reviews         Continue to improve internal controls
                                              Structure of finance ledger and of               for all staff.                               of financial systems and process per
                                                monthly reports has been revised to                                                           Audit and Risk Committee
                                                reflect the new organisational                                                                recommendations.
                                                structure.
ICT

TechnologyOne                                 Extensive testing of the new version           Updating to the latest version on the      Go-live of the new version including
                                                of TechnologyOne systems.                        12th November.                               communication to users to realise
                                                                                                                                              benefits of new features.
TechnologyOne CI Anywhere (web                Progressing implementation of new              Planning implementation for new            Go-live of the new enterprise
browser based) functionality to simplify        enterprise budgeting system                      property and rating system and               budgeting system.
systems and make them accessible on             including stakeholder engagement,                online customer portals.                   Planning for Procurement and
mobile devices                                  configuration and testing.                                                                    Finance CIA rollout
                                              High level plan for new property and
                                                rating systems developed with
                                                TechnologyOne.
GIS Mapping                                   Recruitment of GIS officer injecting           Review of GIS strategy.                    Updating datasets.
                                                new ideas.                                     Assist Local Laws officers access          Mapping of road verges for mowing
                                              Additional open data published                   information about registered dogs on         contract specification.
                                                online.                                          mobile devices.
                                              As-constructed assets on GIS
                                                backlog eliminated.
ICT Security                                  Ongoing security training including            External consultancy providing a gap       Security gap analysis report
                                                phishing testing.                                analysis to help prioritise and plan         available.
                                              Informing staff of risks.                        ICT security initiatives.                  Continuous improvement of ICT
                                              Eliminating vulnerabilities.                                                                  security to meet emerging threats.
                                              Tested a free trial of an email filtering
                                                product learning more about threats.
ICT Strategy and roadmap                      Updated ICT Strategy.                          Continuing positive partnership            Progressing implementation.
                                              Monthly steering group meetings                  arrangement with TechnologyOne to
                                                held with TechnologyOne.                         progress projects.
                                              Bi-monthly Council ICT Steering
                                                Group meetings .



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