2017-11-07 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                         7 NOVEMBER 2017


BRANCH ACTIVITIES                         RECENT ACHIEVEMENTS                           CURRENT PRIORITIES                             THE NEXT QUARTER
Business as Usual activities                 New infringements ticketing solution        Installing new NBN connections.              Rollout of PC replacement across
                                               for local laws offices reducing time        Providing new cloud file storage for           the organisation.
                                               needed in the office.                         staff.
                                             Fit out new office at Eumundi Road          Improvements to Library handling of
                                               Landfill.                                     incoming customer calls.
Procurement & Fleet

Fleet Replacement and Maintenance            Fleet policy & guidelines reviewed          2017/18 replacement program to               Additional reports under
Program                                        and action timelines confirmed.               continue as identified in the fleet 10-        development in conjunction with T1
                                             Fleet 17/18 capital purchases under           year capital replacement program               to capture utilisation data to assist
                                               way and on target.                          Ongoing maintenance for fleet and              with useful life strategies.
                                             Three petrol/hybrid sedans                    small plant.
                                               purchased to form part of the Fleet in      Multi tyred roller and grader lease vs
                                               line with zero emissions strategic            buy analysis.
                                               approach.
Local Buy Alliance                           ArcBlue strategy under development          Ongoing tenders and quotations               Local Buy meeting scheduled for
                                               to provide spend data analysis. First         either out to tender/quotation, under          November 2017 to discuss future
                                               report developed and under                    preparation or under evaluation.               alliance key projects.
                                               consideration.                              Consultation with key stakeholders
                                             Small sites electricity contract              to monitor key projects and allocate
                                               commenced. Transition continues               sufficient timeframes for
                                               and on track for completion by June           procurement planning to be
                                               2018.                                         undertaken.

Undertake pilot project with Technology      New version of Procure to Pay               Ongoing testing of the Procure to            Go live of new Procure to Pay
One to implement the new Procure to            requires further development in               Pay module as part of early adopter            module to be determined in
Pay module and roll out in CI Anywhere         conjunction with T1.                          program with Technology One.                   conjunction with ICT and Finance.
                                             New test scripts under development          Rollout and timelines under
                                               in conjunction with IT.                       development as resources permit.
Vendor Panel Marketplace                     Vendor Panel Marketplace e-                 Suppliers are now required to                Continued engagement with internal
                                               quotation tool providing staff with           register with Vendor Panel                     stakeholders & key staff to ensure
                                               good results.                                 Marketplace so that e quotations can           the Vendor Panel quotation tools are
                                                                                             be actioned by staff.                          used for all quotations.
                                               Feedback form staff has been very           Additional training for staff to be          Changes required in the new
                                               encouraging.                                  arranged as required.                          Procure to Pay module to provide a
                                                                                                                                            mandatory field for Vendor Panel
                                                                                                                                            quotations.


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