MCU24/0084 Material Change Of Use - Function Facility – 658 Louis Bazzo Drive, Ringtail Creek · Attachment 4 - (MCU24/0084) - Operational Management Plan

            4. Use Area
            Wedding and other event guests are permitted to congregate in designated areas to the front and side of the Marquee.
            Wedding ceremonies will be conducted on the grassed area between the Marquee and dam, weather permitting.
            The rear of the marquee will house a shipping container for furniture storage, refuse bins, a generator for back up
            power and an area for catering.
            Parking for cars and buses will be provided in designated areas adjacent to the Marquee.
            Bridal/Wedding Party photography will take place throughout the property and will be supervised at all times.
            Service vehicles and suppliers will have access to the rear of the Marquee.

                 4.1. Use Area Controls
                 Guests will be prevented from venturing outside the approved use area via the following methods:
                     • String lights and guide fencing will be erected along the edges of the use area as a barrier to prevent
                         guests accidentally wandering into prohibited areas;
                     • The MC of the ceremony will notify and remind guests where they are allowed to go during the function;
                     • All guests will also be pre-advised by the wedding coordinator/MC where the prohibited and non-
                         prohibited areas are located;
                     • Signage will be erected permanently to guide guests towards non-prohibited areas; and
                     • Venue personnel will assist coordinators in directing guests towards non-prohibited areas.

            5. Hours of Operation
            The available hours of operation will be from 11am until 11pm Monday to Sunday.
            It is generally expected that standard weddings and events will be held on Friday-Sunday, with weekdays generally
            hosting micro/pop-up weddings (for example small elopements).

                 5.1. Bump-in
                 ‘Bump-in’ or ‘set-up’ occurs during 9am to 5pm either on the day of the event, or the day before the event
                 (depending on the size and requirements for each individual wedding/function). “Bump-in’ will be coordinated
                 through venue personnel to ensure safety and efficiency.

                 5.2. Event day
                 Access on the event day will be from 11am to 11pm with all guests encouraged to arrive by no later than 5pm. All
                 events will conclude by 10:30pm, with all guests commencing departure at 10:30pm. All guests, vehicles and buses
                 are required to have departed by 11pm.

                 5.3. Bump-out
                 Access one (1) day after the event for pack-down between 9am and 5pm. Bump-out will be coordinated by venue
                 personnel to ensure safety and efficiency.

            6. Food & Beverage
            All food will be cooked and prepared by catering companies offsite and transported to the venue prior to service.
            Caterers will have a designated space at the rear of the marquee for food service.
            The venue will be BYO with a requirement that all alcoholic beverages be served at functions by RSA accredited staff.

            7. Staff Numbers
            A minimum of one (1) Event Manager will be onsite for all weddings/functions.
            A minimum of one (1) On-Day Coordinator will be onsite for the duration of all weddings/functions.
            One (1) RSA Licensed Bar staff member is required per 50 guests.
            Other staff, such as caterers, photographers, florists, stylists and celebrant are also permitted on-site during the event.

            8. Guest Numbers
            The Owners will adhere to a maximum of 150 guests on-site for any one event or as dictated by the development
            permit. The average size of weddings is expected to be 80-120 guests, only a handful of events each year will exceed
            this.

            9. Bookings
            Clients will be required to sign a booking contract for all confirmed events. Should at any time the contract be in
            breach, the event can be shut down and guests will be evacuated immediately.
            Clients will also be required to engage an approved event on-day coordinator to ensure the events run to plan as per
            run sheet.
            The approved on-day coordinator will also be required to assist with all ‘Bump-in’, ‘set-up’ ‘Bump-out’. The approved
            on-day coordinator will also be required to be onsite for the full duration of the event.
             In addition, all event organisers, suppliers and vendors must hold appropriate public liability insurance cover and be
            willing to provide this to the venue upon request.

Document Set ID: 23085661
Version: 1, Version Date: 01/07/2024