MCU24/0084 Material Change Of Use - Function Facility – 658 Louis Bazzo Drive, Ringtail Creek · Attachment 4 - (MCU24/0084) - Operational Management Plan

            10. Travel & Transport

                 10.1. Access
                 Vehicle access will be strictly via the main driveway entrance.

                 10.2. Travel arrangements
                 Approximately 70-80% of guests will be chauffeured to and from the venue via private bus/coach for larger events
                 such as weddings. This equates to approximately 1-2 bus ‘runs’ per wedding (for an average size wedding of 80-100
                 guests).
                 The remaining 20-30% of guests will arrive via private transport including personal vehicle, taxi or Uber. All guests
                 and suppliers will be encouraged to arrive no later than 5pm.
                 Suppliers and other staff will arrive and depart via personal transport; however car- sharing is encouraged in order
                 to reduce the demand for parking on-site.
                 Following the conclusion of the event, departure will commence by 10:30pm, with all vehicles and buses required
                 to have departed by 11pm.

                 10.3. Off-site bus service procedures
                 Buses/Coaches will be encouraged to chauffeur guests to and from each wedding event.
                 Experienced private bus companies will be contracted for services. Guests will be collected and dropped off at pre-
                 determined pick-up/drop-off locations on the Sunshine Coast.

                 10.4. Onsite parking and drop-off areas
                 On-site car parking is located adjacent to the marquee and is expected to consist of 55 x standard and 1 x PWD car
                 parking bay, plus 2 bus parking bays.
                 Buses will collect/drop guests off at the bus bay/loading zone located adjacent to car parking bays. Buses will be
                 required to return to their depot or vacate site between transfers or park on-site in the allocated bus parking bays.
                 The Uber and taxi drop-off/pick-up zone will also be located on the main driveway adjacent to the parking bays.
                 Suppliers will also have access to the rear of the marquee for drop-offs and parking. The rear of the marquee will
                 be accessible via a service rd.
                 Permanent signage and lighting where required will be erected to direct drivers towards the carpark and to direct
                 guests from the car parking area or drop-off zone towards the venue area.
                 Parking of personal vehicles, taxis, Ubers, buses or other supplier vehicles will not be permitted on the existing
                 main road, being Louis Bazzo Dr.

            11. Adverse weather
            No weddings will be held during a natural disaster. Weather reviews will be made 7 days, 72 hours, 8 hours and 4 hours
            prior to all events. In the event of a natural disaster the event will be postponed or cancelled and moved to an alternate
            date based on weather forecasts.
            In terms of adverse weather not including a natural disaster (such as light rain), wedding ceremonies will be held
            indoors (in the Marquee used for receptions) or a separate marquee will be erected.

            12. Noise requirements and restrictions
            Noise restrictions will apply to the venue in accordance with the recommendations of the Acoustic Report. Noise
            restrictions will apply to the venue, with amplified music limited to being played within the enclosed Marquee and at
            an expected level not higher than 90 decibels. Any music played outside during outdoor ceremonies or events will be
            limited to an expected level not higher than 70 decibels and be acoustic only.
            All music will move indoors after 7pm. No music will be played past 10:30pm.
            In addition, noise levels will be monitored and recorded throughout each event by the Event Manager. A decibel meter
            reader will be used to measure noise levels with a record kept of measurements. If noise continually exceeds
            acceptable levels, the event will be shut down and guests asked to leave.

            13. Bump-in and bump-out procedures
            A run sheet will be prepared by the Event Planner to ensure all suppliers are met personally and are correctly guided to
            complete install and pack-down activities.
            Clients will have access to ‘bump-in’ either the day before or the day of the event.
            All suppliers will be required to hold current Public Liability Insurance and applicable qualifications according to their
            service.
            All safety equipment required on-site will be the responsibility of the supplier.
            Access times for suppliers to conduct ‘bump-in’ and ‘bump-out’ activities will be restricted as follows:
                 • ‘Bump-in’ the day prior to the event - 9am until 5pm
                 • Event day - 9am until 5 pm
                 • ‘Bump-out’ the day after the event - 9am until 5pm
                 • The delivery and pick up of larger items will be limited Monday to Friday 8am-3pm.
Document Set ID: 23085661
Version: 1, Version Date: 01/07/2024