2020-07-07 P&E Agenda - Item 3 - Attachment 1 - TNC Project Management Plan

                                                                                                          10. Follow best practice guidelines and methods for
                                                                                                              shellfish restoration.
                                                                                                          11. Apply adaptive management principles and scale
                                                                                                              restoration over multiple timeframes to
                                                                                                              incorporate prior learning.

Operational             Misalignment of         Governance issues relating to poor               MEDIUM   1.   Clearly define partner roles and discuss               LOW
                        project goals           communication, and conflict within partner                     preferred ways funding or partner organisations
                        delivered with          organization resulting in misaligned                           want to be involved.
                        funding/ partner        objectives, breakdown of relationship and                 2.   Establish deliverables based on project plan and
                        organisations           potential legal action.                                        agreed timelines.
                                                                                                          3.   Establish regular communication and feedback
                                                                                                               opportunities with key stakeholders
                                                                                                          4.   Submit reports and communication materials
                                                                                                               that are high quality and on time.
                                                                                                          5.   Outline an agreed communications plan with
                                                                                                               project partners.
                        Contract deliverables   Project Lead and/or third party vendors not      MEDIUM   1.   Prepare contracts one month in advance (where          LOW
                        are not met             delivering on time or as agreed, potentially                   possible) according to TNC standard operating
                                                leading to project delays and potential legal                  procedures and relevant funder policy.
                                                action.                                                   2.   Establish deliverables based on project plan and
                                                                                                               agreed timelines.
                                                                                                          3.   Establish regular communication and feedback
                                                                                                               opportunities with key stakeholders.
                                                                                                          4.   Ensure flexibility around timing of works is built
                                                                                                               into contracts (e.g. adverse weather, hatchery
                                                                                                               delays).
                                                                                                          5.   Regular communication with contractors with
                                                                                                               clearly defined timelines to ensure that due
                                                                                                               dates for deliverables are met.
                                                                                                          6.   Identify alternative options that can be used to
                                                                                                               undertake the works if contractor fails to deliver.
                        Project schedule        The risk that activities will take longer than    HIGH    1.   Communicate with project partners the key             MEDIUM
                        delayed                 expected.                                                      dates and deliverables required to advance to
                                                                                                               schedule (update every 2 weeks).
                                                                                                          2.   If relevant, politicians, councilors and Mayor
                                                                                                               informed of upcoming dates where input is
                                                                                                               required.
                                                                                                          3.   Provide generous timing where possible for
                                                                                                               contingency.
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          BRING BACK THE FISH: PROJECT MANAGEMENT PLAN