2023-02-01 Special Meeting Agenda

SPECIAL MEETING REPORT                                                         1 FEBRUARY 2023

1.   ATTENDANCE & APOLOGIES




2.   REPORTS

1    APPROVAL OF MAYORS ATTENDANCE AND REPRESENTATION OF COUNCIL –
     COUNCIL OF MAYORS SEQ, DELEGATION TO THE UNITED STATES OF AMERICA AND
     CANADA

Author            Chief Executive Officer, Scott Waters
                  CEO’s Office

Index             ECM/ Governance

Attachments       1.   Councillor’s Expenses Reimbursement and Provision of Facilities
                       Policy
                  2.   Council of Mayors SEQ, Delegation itinerary, amended for Mayor Cr
                       Clare Stewart.


EXECUTIVE SUMMARY
Noosa Shire Council is a member of the South East Queensland Council of Mayors. In preparation
for the 2032 Brisbane Olympic Games, the Council of Mayors is leading a delegation of Member
Council Mayors and support staff to the United States of America and Canada. It is recommended
for Council’s consideration and approval that the Mayor attend and represent Noosa Shire Council
as well as undertake duties as part of the Mayor’s resolved additional representative position on the
Brisbane 2032 Olympic Organising Committee. Please see attached the delegation itinerary,
specific for Mayor Cr Clare Stewart.

RECOMMENDATION
That Council note the report by the Chief Executive Officer to the Special Meeting 1 February 2023
regarding the Mayor’s Attendance and Representation of Council – Council of Mayors SEQ,
delegation to the United State of America and Canada and:
A.   Approve the Mayor’s attendance and representation of Noosa Shire Council at the South East
     Queensland Council Mayors Delegation to the United States and Canada from 2 February –
     10 February 2023; and
B.   Note the itinerary for the Mayor has been amended to facilitate Council Meeting requirements
     and that all costs will be borne by the South East Queensland Council of Mayors with the
     exception of any airfare upgrades or associated change fees which will be borne personally by
     the Mayor.


REPORT
Noosa Shire Council has been invited to participate in the South East Queensland Council of Mayors
delegation to the United States of America and Canada in February 2023. The Mayor has worked
to manage commitments around this time and will be able to travel on the delegation on an amended
basis. There is no cost to Council for the Mayor’s attendance and participation in the delegation. Any
additional costs will be borne either by the Mayor personally or by the Council of Mayors South East
Queensland.


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