2023-02-01 Special Meeting Agenda

SPECIAL MEETING REPORT                                                           1 FEBRUARY 2023

In working with the Council of Mayors South East Queensland to amend the itinerary for the Mayor,
final confirmation has only recently been received. Once received Council’s policies were reviewed
and the attached Councillor’s Expenses, Reimbursement and Provision of Facilities Policy, does
require approval of the Council for representation requiring overseas travel. While the Mayor has
clearly advised that there is no expectation for any reimbursement of costs relating to the Mayor’s
attendance as part of the delegation and she will not be seeking any form of reimbursement from
Noosa Shire Council. The Mayor is representing Noosa Shire Council and to ensure adherence to
the Policy resolution of the Council is sought to approve representation.
Previous Council Consideration
Nil.

Finance
Nil cost to Council.

Risks & Opportunities
Non-Attendance at the delegation will see the Council in a position of lack of oversight of preparations
for Brisbane 2032 Olympic Games as well as transport innovations that will be showcased during
the delegation.
Attendance at the delegation provides the abovementioned risks to be mitigated as well as provide
opportunities for the Mayor to undertake the Mayor’s role on the Olympic Organising Committee for
Brisbane 2032.

Consultation
External Consultation - Community & Stakeholder
Council of Mayors South East Queensland

Internal Consultation
Previous advice to the Council
Chief Executive Officer
Executive Services
Policy – Councillors’ Expenses, Reimbursement and Provision of Facilities


Departments/Sections Consulted:

 x     Chief Executive Officer    Community Services                         Corporate Services
       Executive Support          Director                                   Director
                                  Community Development                      Financial Services
                                  Community Facilities                       Fleet
                                  Libraries & Galleries                      ICT
                                  Local Laws                                 Procurement
                                  Waste & Environmental Health               Property
                                                                             Revenue Services

 x     Executive Services         Environment & Sustainable Development      Infrastructure Services
 x     Director                   Director                                   Director
       Community Engagement       Building & Plumbing Services               Asset Management
       Customer Service           Development Assessment                     Buildings and Facilities
 x     Governance                 Economic Development                       Civil Operations
       People and Culture         Environmental Services                     Disaster Management
                                  Strategic Land Use Planning                Infrastructure Planning,
                                                                             Design and Delivery




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