2023-02-01 Special Meeting Agenda

SPECIAL MEETING REPORT   1 FEBRUARY 2023




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SPECIAL MEETING REPORT                                                                       1 FEBRUARY 2023

           Participating in a community group event or being a representative on a Board not associated with
           Council is not regarded as Council business.
           Councillors shall mean the Mayor and Councillors unless otherwise stated.
           Expense shall mean payments made by Council to reimburse Councillors for their reasonable
           expenses incurred or to be incurred when discharging their duties as Councillors. These payments
           are not regarded as remuneration. The expenses may be either reimbursed to Councillors or paid
           direct by Council for something that is deemed a necessary cost or charge when on Council
           business.

           Facility shall mean the ‘tools of trade’ provided by Council, required to enable Councillors to perform
           their duties with relative ease and at a standard appropriate to fulfil their professional role for the
           community.
           Hospitality expense is defined in Council's Entertainment and Hospitality Expenditure Policy as
           reasonable costs associated with entertaining visitors (where Council has an interest in, or a specific
           obligation towards, facilitating the visit).
           Professional Development shall mean attendance by a Councillor at an event where the Councillor
           expects to develop further skills and knowledge relevant to their role as a Councillor.
           Representation shall mean attendance by a Councillor at various community and special interest
           representative group meetings and events, which are relevant to the role of Councillor.
           Reasonable shall mean the application of sound judgement and consideration of what is prudent,
           responsible and acceptable to the community when determining levels of facilities and expenditure.

           COUNCIL POLICY

           1     General Entitlement
           Councillors are entitled to be reimbursed reasonable expenses incurred while undertaking Council
           business and to be provided with appropriate facilities to assist them in undertaking their duties. A
           budget will be allocated each financial year for reasonable expenses to be incurred in accordance
           with this policy.
           2     Professional Development & Representation
           Councillors are encouraged to undertake relevant professional development as defined by this
           Policy.
           Council will reimburse or be responsible for the cost of reasonable expenses incurred for:
           e     Mandatory professional development & representation; and/or
           e     Discretionary professional development & representation deemed essential for the Councillor’s
                 role.
           Any professional development & representation requiring overseas travel requires a formal Council
           resolution.

           2.1   Mandatory Professional Development & Representation
           Noosa Council will reimburse or cover expenses incurred for the following activities:
           °     Attendance of three delegates at the LGAQ (Local Government Association Queensland)
                 Annual Conference: The Mayor (or the Mayor’s Nominee Councillor) as the primary delegate
                 and two Councillors as secondary delegates;
           e     Attendance of the Mayor at the ALGA (Australian Local Government Association) Annual
                 Conference and any other ALGA relevant conferences/seminars/workshops;
           °     Workshops, courses, seminars, conferences, and meetings that are important to the role of a
                 Councillor where approval to attend is obtained via Council resolution or granted by the Mayor
                 for Councillors other than the Mayor, or by the CEO for the Mayor.
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