2016-10-17 GC Agenda - Att 1 to Item 7 - Electric Bus Trial Lease Agreement

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                  11 OCTOBER 2016


Council’s Delegations Register

In accordance with the LGA, Council has in place a Register of Delegations recording all
delegations made by the Council to the CEO, and the delegations which the CEO has on delegated
to various employees. The Register of Delegations must be made available to the public for review
upon request.

Pending adoption by Council, the new Delegation of Authority (summarised in Table 1 below) and
the updated Delegations of Authority (summarised in Table 2 below) will be included into Council’s
Delegations Register. The CEO will then where appropriate, on-delegate various powers to
relevant positions within the organisation to ensure efficient operations.

2016/17 Annual Delegations Review Process
LGAQ provides local governments with a ‘Delegations Register Service’. This service outlines all
possible delegable powers within the list of local government related legislation in the following two
documents:

1.    The Register of Delegations – Council to CEO; and
2.    The Register of Delegations – CEO to Employee or Contractor.

LGAQ engages King & Company Solicitors to provide assurance that its Delegation Registers are
up to date and can be relied upon by local governments. LGAQ undertakes comprehensive reviews
of its Delegations Register in February and August each year. Updates to the LGAQ register may
result from:

1.    Changes to relevant State legislation; or
2.    Improvements to the register as identified by King and Company Solicitors.

LGAQ provides that it is unlikely that all of the powers identified in its Delegation Registers will be
applicable to any one Council, and it is up to each particular Council to decide the powers that are
relevant to its operations and are required to be delegated. In not delegating a particular power of
a local government, Council alone (not the CEO) may exercise the power in the event that it is
required to be exercised by the organisation.

The Governance Team recently completed the prescribed annual review of delegations for the
2016/2017 period. The review process is outlined in the diagram below.


           LGAQ via King and Company makes updates to its Delegation Registers.




                Governance Team reviews LGAQ updates and determines in consultation with relevant operational teams and
                CEO whether update is required and apprioriate timing.



                 Where changes to the register are appropriate for Noosa Council, a new Delegation of Authority or an
                 updated Delegation of Authority is prepared, which outlines the relevant powers to be delegated, and is
                 reported to Council for approval.


           Once the delegation is approved by Council, the CEO where relevant and appropritate will on delegate the
           authority to exercise that power to various positions within the organisational structure.



Diagram 2: Governance Team Delegation Review Process.

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