2016-10-17 GC Agenda - Att 1 to Item 7 - Electric Bus Trial Lease Agreement

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                           11 OCTOBER 2016


Previous Council Consideration
The majority of Council’s current delegations were adopted by Council at the Ordinary Meeting
held on 27 August 2015 with the exception of the Delegation of Authority: Biosecurity Act and
Delegation of Authority: Public Health, which were updated and adopted earlier this year due to
substantive legislative amendments.


Finance & Risk
Operationally, if delegations are not current or officers operate outside of their delegated authority,
relevant decisions made and action taken may be considered unauthorised and subject to legal
challenge. This may expose Council to the risk of unnecessary and expensive legal action by third
parties and reputational damage.
All of Council’s delegations contain the following conditions to manage the risk of Officers acting
beyond the appropriate delegated authority:

“1.    The delegated officer must exercise this delegation in accordance with Council resolutions,
       policies, guidelines, procedures, industrial instruments and agreements.
2.     If the CEO on delegates any of these powers the delegated officer must exercise any
       delegated power in accordance with the scope and limitations of the subject officer’s letter of
       appointment and/or, position description, qualifications, technical knowledge and legislative
       requirements.”

Officers and Contractors with delegated powers are provided with a memorandum outlining the
powers delegated to them and the abovementioned conditions.

Consultation
External Consultation - Community & Stakeholder
The Governance Team consults with the Mark Leyland, Principal Advisor of LGAQ in relation to
delegation matters as required.
Internal Consultation
The Governance Team has consulted with the CEO and relevant Directors, Managers and Officers
across the organisation in order to identify and confirm which powers from an operational viewpoint
should be delegated to ensure efficient and effective operations.
Departments/Sections Consulted:

 x    Chief Executive Officer                    Community Services                     Corporate Services
      Executive Officer to the Mayor & CEO       Community Facilities                   Financial Services
      Executive Support                          Community Development                  ICT
                                                 Libraries & Galleries                  Procurement & Fleet
                                                 Local Laws                             Property & Facilities
                                             x   Waste & Environmental Health       x   Revenue Services

      Executive Office                           Planning & Infrastructure
      Community Engagement                   x   Building & Plumbing Services
      Customer Service                           Civil Operations
      Economic Development                       Disaster Management
 x    Governance                             x   Infrastructure Planning & Design
 x    Human Resources                        x   Planning & Environment
      Sustainability                             Strategic Land Use Planning




                                                                                                  Page 52 of 52