2018-05-22 Special Meeting Agenda

SPECIAL MEETING REPORT       22 MAY 2018



                         Attachment 1




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SPECIAL MEETING REPORT                                                                   22 MAY 2018

                                                                                    Attachment 1
   J). Crowe Horwath.                                                  ee
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                                                                       Level 16 120 Edward Street
                                                                       Srsbane QLD 4000
   14 May 2018                                                         Austraila
                                                                       Tel +61 7 3233 3555
                                                                       Fax +61 7 3233 3567
   Noosa Shire Council                                                 www_crowenorwath.com.au
   Mr Anthony Dow
   Economic Development Manager
   PO Box 141
   Tewantin QLD 4565

   Dear Anthony,
   Probity Advisory Services — Peregian Beach Digital Hub Tenancy
   Crowe Horwath was engaged by Noosa Council (Council) to perform Probity Advisory Services over the
   Council Peregian Beach Digital Hub Tenancy tender processes. This letter outlines the processes
   undertaken and documents the findings identified from performing the Probity Advisory Services at
   Council during the period 12 March to 3 May 2018.
  The Crowe Horwath team appreciate the opportunity to have assisted Council in performing the Probity
   Advisory Services. We would like to acknowledge the assistance provided by Council personne! during
  the engagement. Council Management and staff were receptive of any feedback provided throughout
   the engagement.

   As Probity Advisor, the objectives requested by Council for the Digital Hub Tenancy tender was to:
   =  Ensure Council conforms with processes designed to achieve value for money;
   »* Check there was accountability and oversight of the assessment pane! deliberations:
   * Ensure all bids were assessed and evaluated using the same criteria and in accordance with the
      Local Government Regulation Contracting Principles:
   «   Preserve public and bidder confidence in Council's processes:
   =   Improve defensibility of decisions to potential legal challenges or other external scrutiny; and
   = Provide an advisory report to accompany the engagement recommendation to the Council
      Committee Meeting.
   Current Status of the Tender
  At the conclusion of the Probity Advisory Services, the Digital Hub Tenancy tender had proceeded to
  the stage of a briefing paper to Council being prepared detailing the evaluation team’s recommended
   outcomes. We understand this briefing paper is due to be presented to Council in the Special Council
   meeting planned for 22 May 2018.
   Overall Probity Assessment
   Our overall assessment of the Digital Hub Tenancy tender processes identified the following:
   = The tender was undertaken in a manner that complies with Council's procurement policy and the
      established Probity Plan:

  Crowe Horwath (Aust) Ply Lids a member of Crowe Horwath international, 2 Swiss verein. Each member of Crowe Honwath Is a separate and
   Independent legal entity. Lisdilty limited by a scheme approved under Professional Standards Legisiation. Liability limited other than for the acts or
  omissions of financial services Ncensees.

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