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CONTRACT NO. RP00073 REGISTER OF PRE-QUALIFIED SUPPLIERS FOR PROVISION OF PARKS AND LANDSCAPING SERVICES · Report
GENERAL COMMITTEE MEETING 20 JANUARY 2025
8.2 CONTRACT NO. RP00073 REGISTER OF PRE-QUALIFIED SUPPLIERS FOR
PROVISION OF PARKS AND LANDSCAPING SERVICES
Author Parks and Streetscapes Coordinator, Geordie Lascelles
Civil Assets & Operations | Infrastructure Services Department
Index ECM / Contracting / Contractors & Consultants
ECM / Project & Contract / RP00073 Register of Pre-Qualified Suppliers for
Provision of Parks and Landscaping Services / Reports to Council
Attachments 1. Attachment 1 - RP000073 (Refresh) - Evaluation Workbook
EXECUTIVE SUMMARY
In November 2022, the Council resolved to approve Contract No. RP00073 Register of Pre-Qualified
Suppliers (ROPS) for Provision of Parks and Landscaping Services for a total of five terms of twelve
(12) months each, total of five (5) years ending 30 November 2027. The ROPS consisted of sixteen
(16) suppliers across the following categories:
1. Landscape Construction and Maintenance Services
2. Irrigation and Watering
3. Turf and Turf Care Services
4. Minor Mowing and Slashing Services
5. Landscape Management and Supervision Services
In this instance it has been determined prudent to seek a further refresh of this ROPS by inviting
new suppliers to be added to the ROPS to give Council more contractor resources to perform the
services. Suppliers who have already been selected as a pre-qualified supplier under the ROPS
need not to submit a tender in response to this invitation unless the supplier wished to change some
aspect of their offering.
Strategic Procurement Plan and Probity Plan was developed.
In accordance with Council Procurement Policy and procedure, an Invitation to Tender (ITT) was
initiated and attracted twenty-two (22) responses. Whilst Council encouraged all capable suppliers
to tender, Council intends to utilise this ROPS to encourage the development of competitive local
business and industry. This may result in Council giving preference to local suppliers over non-local
suppliers when engaging suppliers from the ROPS.
This ROPS is a register of suppliers that are pre-qualified and capable of responding to the Council’s
requirements in a timely manner; and where the Council can either:
1. directly engage a supplier from the ROPS on an as required basis utilising the rates provided
within the Schedule of Pricing or on other rates as agreed; or
2. request quote(s) from one or more suppliers on the ROPS on an as required basis for fixed
term services utilising the rates provided within the Schedule of Pricing or on other rates or
lump sum price as agreed.
Inclusion onto this ROPS does not provide a guarantee of work during the term of this Contract. The
tender evaluation panel completed the evaluation process and considered 16 new suppliers listed to
be added to the existing list of suppliers. With the addition of these refreshed new suppliers, the
ROPS will now consist of a total 31 suppliers.
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GENERAL COMMITTEE MEETING 20 JANUARY 2025
That Council note the report by the Parks and Streetscapes Coordinator to the General Committee
Meeting dated 20 January 2025 and
A. Approve the award of Contract No. RP00073 for the Register of Pre-qualified Suppliers for the
Provision of Parks and Landscaping Services {Refresh} for a period of twelve (12) months to 30
November 2025, and that the following suppliers will be in addition to the existing list of suppliers
on this ROPS:
• Ace Landscapes Qld Pty Ltd
• Advanced Pump and Filtration Solutions
• Austspray Environmental Weed Control Pty Ltd
• Barung Landcare Assn Inc
• Coast Care Landscaping Co Pty Ltd
• Element Queensland Pty Ltd
• Global Turf Projects (Qld) Pty Ltd
• Living Turf
• New Start Australia Pty Ltd
• Palmwoods Revegetation
• The Pump House Group Pty Ltd
• Regal Innovations Pty Ltd
• Skyline Landscape Services (Qld) Pty Ltd
• South East Agricultural and Landscape Services Pty Ltd
• Suregreen Pty Limited
• Turf & Landscape Specialists Pty Ltd
B. Subject to satisfactory performance of the suppliers, authorise the CEO to approve the option to
extend the contract at the expiry of this term for a further two (2) terms of up to twelve (12)
months each ending on 30 November 2027.
REPORT
1. Background
Council’s current Contract ROPS for Provision of Parks and Landscaping Services (Contract
No.RP00073) is scheduled to expire on 30 November 2027 (including extension options). This ROPS
arrangement included 16 suppliers in November 2022. Approximate historical expenditure for this
ROPS is as follows:
Financial Year Invoiced Value
2022 / 2023 $71.7k
2023 / 2024 $269.5k
2024 / 2025 $209.5k
In accordance with Part 3 of the Local Government Regulations and Council Procurement Policy,
Council invited written tenders for the refresh of the ROPS Contract No. RP00073 for Provision of
Parks and Landscaping Services. The ITT was issued as a schedule of rates contract. Council invited
written tenders via the Council VendorPanel e-portal on 21 October 2024 and advertised the tender
on Council’s webpage on 21 October 2024 and within the Noosa Today publication on 25 October
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GENERAL COMMITTEE MEETING 20 JANUARY 2025 2024, with responses closing on 12 November 2024. Twenty-two (22) responses were received within the VendorPanel e-portal from the following suppliers in alphabetical order: • Ace Landscapes Qld Pty Ltd • Advanced Pump And Filtration Solutions • Anchored Plumbing Co. • Austspray Environmental Weed Control Pty Ltd • Barung Landcare Assn Inc • Canasta Holdings Pty Ltd t/as LD Total (Existing Supplier) • City Coastal Rural Pty Ltd • Coast Care Landscaping Co Pty Ltd • Ecomyhome Pty Ltd • Element Queensland Pty Ltd • Global Turf Projects (Qld) Pty Ltd • Hoyles Landscape Management – (Existing supplier) • Living Turf • New Start Australia Pty Ltd • Palmwoods Revegetation • Regal Innovations Pty Ltd • Skyline Landscape Services (Qld) Pty Ltd • South East Agricultural And Landscape Services Pty Ltd • Suregreen Pty Limited • The Pump House (Existing Supplier but with a change of ownership) • The Trustee For The Pennell Family Trust (Naturezone) (Existing Supplier) • Turf & Landscape Specialists Pty Ltd 2. Tender Evaluation The ITT sought to have a list of suppliers that held Public and Product Liability Insurance, Workers Compensation – WorkCover (where applicable), Third Party and Comprehensive MV Insurance for all services sought. All suppliers recommended for inclusion to the ROPS complied with the above licencing and qualification requirements. The ITT sought a schedule of rates and submissions on the evaluation criteria. The suppliers were then evaluated against the following evaluation criteria: Criteria Technical, Financial Respondent MUST provide evidence in the response to suggest that the and Managerial respondent does have the necessary Technical and Managerial Capability Capability
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GENERAL COMMITTEE MEETING 20 JANUARY 2025
necessary to perform contracts on time and in accordance with agreed
requirements.
Must provide details of Health & Safety Management System and complete
Health and Safety – the questionnaire provided within the tender suite.
Management Respondent MUST provide evidence in the response to suggest that the
Systems respondent, if engaged to perform the contract, would provide the services to
Council in compliance with the Workplace Health and Safety legislation.
Must provide details of Zero Emission Initiatives and complete the
questionnaire provided within the tender suite.
Environment and Respondent MUST provide evidence in the response to suggest that the
Sustainability respondent, if engaged to perform the contract, would provide the services to
Council that identifies strategies to assist Council meeting the Zero Emissions
Organisational Strategy 2016 – 2026 targets.
MUST provide schedule of rates.
Respondent MUST provide evidence in the response to suggest that the
Price
respondent, if engaged to perform the contract, would provide value for
money.
The evaluation was conducted by the Evaluation Panel consisting of the Parks and Streetscapes
Coordinator, Parks and Gardens Technical Officer, Parks Supervisor, Community Development
Officer – Sport and Recreation, Workplace Health and Safety Officer.
Each member of the Evaluation Panel read and declared that they understood and accepted the
probity requirements, which includes a declaration of conflicts of interest and confidentiality.
Of the twenty-two (22) Respondents, three (3) Respondents are not recommended for inclusion,
three (3) Respondents are existing suppliers with a change to rates, and the remaining 16
Respondents are recommended for acceptance on the ROPS (one (1) Respondent has had a
change of ownership).
The 3 (three) Respondents not recommended for inclusion are:
• Anchored Plumbing Co.
• City Coastal Rural Pty Ltd
• Ecomyhome Pty Ltd
Attachment 1 – Evaluation Workbook presents the evaluation outcome.
The existing active suppliers on the ROPS that shall extend are as follows:
• AVM Operations Pty Ltd t/as All Vegetation Management
• APG Group Pty Ltd t/as Aussie Parks & Gardens Group
• TTF Allofus Family Trust t/as Complete Turf Management
• Creative Playground Surfaces Pty Ltd
• S.C.L Services Pty Ltd t/as Disc Landscapes
• TTF GLG Greenlife Group Unit Trust t/as GLG Greenlife Group
• Green Options Pty Ltd
• Canasta Holdings Pty Ltd t/as Greenwood Landscape Management (LD Total)
• SG Montague & JM Wallis t/as Hoyles Landscape Management
• Hydromulch Solutions Pty Ltd TTF Outside the Box t/as Hydromulch Solutions
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GENERAL COMMITTEE MEETING 20 JANUARY 2025
• TTF The Pennell Family Trust t/as Nature Zone
• Ranges to Reef Environmental Service Pty Ltd
• The Maintenance Company Pty Ltd
• Irrigation Centre Pty Ltd t/as Think Water Noosa
• Wagners CFT Manufacturing Pty Ltd
The Pump House Unit Trust t/as The Pump House business has had a change of ownership recently
and therefore re-submitted a tender for inclusion to this arrangement as The Pump House Group
Pty Ltd.
3. Next Steps
Contract documents shall be issued to the suppliers recommended for inclusion to the ROPS, and
all suppliers will be required to register and maintain their details in the VendorPanel e-portal to
ensure insurances are maintained.
The ROPS is a register of suppliers that are pre-qualified and capable of responding to the Council’s
requirements in a timely manner; and where the Council can either:
• directly engage a supplier from the ROPS on an as required basis utilising the rates provided
within the Schedule of Pricing or on other rates as agreed; or
• request quote(s) from one or more suppliers on the ROPS on an as required basis for fixed term
services utilising the rates provided within the Schedule of Pricing or on other rates or lump sum
price as agreed.
Inclusion onto this ROPS does not provide a guarantee of work to suppliers during the term of this
Contract.
Suppliers shall be engaged under this ROPS applying the Panel Management Plan as a guide. The
Panel Arrangement Management Plan is used by contract managers to document all key information
about how the ROPS will be utilised.
Link to Corporate Plan
Theme No. 2 - Liveability
Liveability encompasses housing, facilities and services, transport, health and wellbeing to enable
an inclusive, connected and vibrant community.
2.2 Fund and deliver accessible and improved, parks, open spaces, walking and cycle paths and
trails, including greening our paths and cycleways to meet contemporary needs.
Previous Council Consideration
Ordinary Meeting Minutes 17 November 2022
That Council note the report by the Parks and Gardens Coordinator to the Services & Organisation
Committee Meeting dated 8 November 2022 and
A. Award Contract No. RP00073 for a Register of Pre-qualified Suppliers for the Parks
and Landscaping Services for a period of twelve (12) months commencing on 1 December 2022 to
the following suppliers:
• AVM Operations Pty Ltd t/as All Vegetation Management
• APG Group Pty Ltd t/as Aussie Parks & Gardens Group
• TTF Allofus Family Trust t/as Complete Turf Management
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GENERAL COMMITTEE MEETING 20 JANUARY 2025
• Creative Playground Surfaces Pty Ltd
• S.C.L Services Pty Ltd t/as Disc Landscapes
• TTF GLG Greenlife Group Unit Trust t/as GLG Greenlife Group
• Green Options Pty Ltd
• Canasta Holdings Pty Ltd t/as Greenwood Landscape Management
• SG Montague & JM Wallis t/as Hoyles Landscape Management
• Hydromulch Solutions Pty Ltd TTF Outside the Box t/as Hydromulch Solutions
• TTF The Pennell Family Trust t/as Nature Zone Landscaping & Property Maintenance
• Ranges to Reef Environmental Service Pty Ltd
• The Maintenance Company Pty Ltd
• TTF The Pump House Unit Trust t/as The Pump House
• Irrigation Centre Pty Ltd t/as Think Water Noosa
• Wagners CFT Manufacturing Pty Ltd.
B. Subject to satisfactory performance of the suppliers, authorise the CEO to approve the option to
extend the contract at the expiry of initial term for a further four (4) terms of up to twelve (12) months
each ending on 30 November 2027.
C. Authorise the CEO to approve the addition of new suppliers to Contract No. RP00073 for the
Register of Pre-qualified Suppliers for Parks and Landscaping Services as a result of an advertised
refresh at the expiry of the initial term and term extensions.
Finance
Parks and Landscaping services are engaged on an as needs basis under a schedule of rates
utilising existing budget from capital and operational expenditure. Historical expenditure for services
was up to $269.5k per year, and it is anticipated that the expenditure on this ROPS will continue to
be up to $300k per year.
Risk & Opportunities
The establishment of a ROPS reduces the risks associated with engaging these services ensuring
that approved suppliers have the appropriate insurances.
The ROPS also is an effective way to reduce the workload on both Council and contractors to
undertake work in a timely manner, while still ensuring compliance with Council’s Procurement
Policy.
The development of a Panel Management Plan will provide internal staff guidance in relation to the
selection of contractors from the panel and assessment of contractor performance.
Safety Risks Mitigation
The Suppliers fail to ensure the work is conducted Prior to commencement of services, the Suppliers
safely and in accordance with minimum standards. management plans, Safe Work Method Statements,
Job Hazard Analysis (or similar) and other
documentation will be submitted, reviewed, and
accepted by Council.
Council will undertake surveillance, regular safety
audits and inspections throughout the service
delivery period.
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GENERAL COMMITTEE MEETING 20 JANUARY 2025
Resource Risks Mitigation
Quality, safety, and service are affected due to The Suppliers have nominated capable
resource shortages. personnel for the services sought here and can add
additional and appropriately skilled resources as
required.
Council can engage the services of Suppliers of this
ROPS in the event of a Supplier being unable to
supply services. Council will regularly monitor any
patterns where the Suppliers are unable to provide
trade services as required, and review as per
conditions of contract.
Human Rights
Human Rights Compatibility Statement
In developing this Report, the subject matter has been considered in accordance with the
requirements of the Queensland Human Rights Act 2019. It is considered that the subject matter
does not conflict with any human rights and supports a human rights approach to decision making
by Council. Council representatives will endeavour to act and make decisions under this report in a
manner that is compatible with human rights. This report should be read in conjunction with
Council’s Human Rights Policy.
Consultation
External Consultation - Community & Stakeholder
Nil
Internal Consultation
Departments consulted:
Office of the CEO, Mayor & Community Services Corporate Services
Councillors
Mayor & Councillors Director Director
Chief Executive Officer Community Development Financial Services
Executive Officers Sport & Active Lifestyles Fleet
Community Engagement Arts & Culture Revenue Services
x People & Culture Community Connection ICT
Governance Customer Experience x Procurement
Commercial Property
Strategy & Environment Development & Regulation Infrastructure Services
Director Director x Director
Strategy & Sustainability Development Assessment Infrastructure Planning, Design
and Delivery
Economic Development & Local Laws x Civil and Asset operations
Destination Management
Environmental Services Environmental Health Waste
Innovation & Digital Hub Building & Plumbing Building & Facilities
Property / Permits Disaster Management