2020-09-14 General Committee Agenda

GENERAL COMMITTEE MEETING AGENDA                                               14 SEPTEMBER 2020


It was a mandatory requirement that all machines be fitted with GPS equipment.

This Contract stipulates a requirement to cart and dispose of all collected material from
roads/streets. All waste material is to be transported and disposed of at Council stockpile sites or
landfill sites. Under the current sweeping contract, the majority of sweepings are stored and
processed at Council’s Ringtail Quarry creating topsoil which is then used on various projects. The
waste from sweeping is predominately vegetative matter and the manufactured topsoil product has
been tested to ensure it does not contain contaminants. It is intended to continue this practice
saving Council higher sweeping rates associated with landfill charges and only require
contaminated loads e.g. with glass to be taken to landfill.

The evaluation methodology considered non-price elements (60% of the score) and a price
component (40% of the score). The evaluation process for the price component was undertaken
estimating the proportion of each disposal options and pricing the annual program for all three
submissions.

Finance
Tendered rates per km for disposal at stockpile sites have reduced by approximately 6% from the
current contract.

The 2020/21 budget for street and carpark sweeping is $370,745 and $2,912 respectively based
on sweeping a total of 11,585 km on road and 91 km for carparks.

Based on the estimated quantities it is anticipated that expenditure will fall within the current budget
funding with a saving of approximately $22,000 in the 20/21 financial year and $30,000/annum
thereafter.

Risks & Opportunities
The recommended tenderer is a company with a large fleet and has committed to a dedicated
near-new backup sweeper and a backup casual operator for this contract. This will minimise
downtime caused by breakdowns and absences.
Their submission also included new technologies which have the potential to provide the
community with better street sweeping outcomes including:
    ‘Smart Sweep’ - Software that uses historical data to program services to ensure streets are
     swept at the optimum times.
    ‘LED Perimeter Zone Lighting’ – LED lights a red perimeter on the surface around the
     sweeper indicating a no go zone for road users.
    ‘Reverse Smart Radar’ – Any obstacle that is within a defined parameter causes the truck to
     Autobrake which in turn requires the operator to inspect the rear of the truck before he can
     override and release the brake.
    ‘Exception Reporting Program’ – Allows the operator to flag and report to Council events
     such as overhanging trees, dumped rubbish, broken infrastructure and potholes/ road
     defects.

Consultation
External Consultation - Community & Stakeholder
Nil

Internal Consultation
Internal consultation as marked below.



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