2019-05-07 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                                                                                      7 MAY 2019


BRANCH ACTIVITIES                          RECENT ACHIEVEMENTS                            CURRENT PRIORITIES                             THE NEXT QUARTER
Statutory Reporting, Risk Management          QAO planning audit completed for             Preparation for interim external             Preparation for 2018/19 year end
and Audit Compliance                            the 2019 year.                                 financial audit by QAO in May.                 statutory reporting and final external
                                                                                             Review the implications of changes             financial audit.
                                                                                               to accounting standards.
Treasury, Investments and Banking             QTC review of Council cash holdings          Finalise rollout of new integrated           Investment portfolio managed to
                                                undertaken to determine optimal                EFTPOS devices at remaining                    ensure optimal return for Council in
                                                targets to maximise ratepayer equity.          Council facilities.                            alignment with Investment Policy
                                              QTC credit review undertaken to                                                               requirements.
                                                assess council’s credit rating for loan
                                                borrowings.
                                              Integrated EFTPOS devices installed
                                                in customer service, libraries and
                                                waste management sites.
Business As Usual Activities                  Monthly    financial     performance         Refine the grant reporting process to        Quarterly performance plan reviews
                                                reporting.                                     ensure transparency of timing and              for all staff.
                                              Automation of monthly reports to               availability of grant funds.
                                                maximise efficient work practices.           Expand the suite of user-friendly
                                                                                               reporting dashboards to meet
                                                                                               management needs.
ICT

Technology One (T1) CI Anywhere (web          Implementation of single touch               Implementation of Procure to Pay             Property    and      rating    project
browser based) functionality to simplify        payroll to meet ATO requirements.              CIA   upgrade    for   purchasing              implementation.
systems and make them accessible on           Successful upgrade to the latest T1            systems.
mobile devices                                  software version.

GIS Mapping                                   Planning scheme mapping published            Ongoing updating of datasets and             Planning scheme updates.
                                                online.                                        responding to customer requests.
                                              Added Koala hot spots to mapping to
                                                help with pre-work assessments.
                                              Locations of photos now mapped in
                                                recordkeeping system (ECM).
ICT Security                                  Implemented monthly cyber security           Reviewing    risks   and   prioritising      Continuous improvement of ICT
                                                training.                                      controls.                                      security to meet emerging threats.
                                              Reviewed administrative access.                                                             Implementation of new security
                                                                                                                                              controls to address risks identified
                                                                                                                                              by Information Security Framework.

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