2019-05-07 Services & Organisation Committee Agenda

SERVICES & ORGANISATION COMMITTEE MEETING AGENDA                                                                                                             7 MAY 2019


BRANCH ACTIVITIES                       RECENT ACHIEVEMENTS                          CURRENT PRIORITIES                          THE NEXT QUARTER
ICT Strategy and roadmap                   Monthly steering group meetings            Continuing positive partnership with      Progressing implementation.
                                             held with T1.                                TechnologyOne       to     progress       Adoption of the project evaluation
                                           Bi-monthly Council ICT Steering              projects.                                   framework.
                                             Group meetings.                            Work on a project evaluation
                                                                                          framework to help ensure ICT
                                                                                          projects are scoped accurately and
                                                                                          successful.
Business as Usual activities               Business continuity plan tested.           Replacing    ten-year-old    network      Replacement of old printers and
                                                                                          equipment.                                  reduction in the number of devices.
                                                                                        Swipe to release printing for
                                                                                          Tewantin office to reduce printing
                                                                                          and provide better security.

Procurement & Fleet

Fleet Replacement and Maintenance          2019/20 Fleet and Plant capital            2018/19 Fleet and Plant capital           Internal stakeholders/staff updated
Program                                      budget     replacement    program            replacement program on target.              in relation to the delivery of the
                                             completed.                                 Final body builds expected to be            2018/19 Fleet and Plant capital
                                           Fleet registrations common expiry            completed by June 2019.                     replacement program.
                                             date completed.                            Ongoing maintenance for fleet and
                                                                                          small plant remains on budget & on
                                                                                          schedule.
Local Buy Alliance                         Regional Alliance Working Group            Collective     strategies to  be          Further meetings scheduled with
                                             established   to     explore joint           confirmed.                                  Local Buy & neighbouring Councils
                                             Procurement strategies.                    Continued consultation with Local           to progress the future joint
                                                                                          Buy regarding updated or new                procurement opportunities.
                                                                                          contract arrangements that are
                                                                                          available to staff use.
Undertake early adoption project with      Procurement module now in T1               Final testing to be undertaken prior      Project completion revised with a
Technology One (T1) to implement the         preview environment & ongoing                to go – live in production.                 June 2019 target date.
new CI Anywhere Procure to Pay (P2P)         testing is being undertaken.                                                           Staff training to be confirmed.
                                                                                        Departmental Purchasing Officers to
module                                                                                                                              Scoping for stage 2 of P2P project
                                           Preparation for the training of staff        liaise with the business units as
                                                                                                                                      (automatic       invoice     matching,
                                             under final development.                     necessary.
                                                                                                                                      supplier portals).




                                                                                                                                                           Page 28 of 71