REVISED POLICY GUIDELINES- PRIVATE LAND CONSERVATION PARTNERSHIPS · Policy Guideline - Private Land Conservation Partnerships Final with attachments

                         reasonable timeframes to participate in the LfWSEQ Steering Committee.
                     (c) A Representative can appoint another individual as the Representative’s
                         Proxy to the LfWSEQ Steering Committee. A Proxy appointment can be for
                         any period or periods or can be a standing appointment.
                     (d) A Proxy has the same right as its appointing Representative to exercise the
                         Representative’s rights and powers as a Representative to the LfWSEQ
                         Steering Committee, including to attend, count in quorum, speak at, vote at,
                         and otherwise act in connection with, LfWSEQ Steering Committee meetings
                         and to sign circulating resolutions. However, a Proxy cannot appoint a further
                         proxy.
                     (e) A Proxy can only exercise their appointing Representative’s rights and
                         powers whilst their appointing Representative is not exercising those rights
                         and powers and during the period or periods (if any) specified in the Proxy’s
                         appointment.
                     (f) A Representative can appoint multiple Proxies for the same or different
                         periods or as a standing appointment. However, only one Proxy can exercise
                         the appointing Representative’s rights and powers at any time. The Proxy
                         entitled to exercise the rights and powers will be determined as follows:
                         • To the extent that multiple Proxies are appointed in one document, in
                              descending order of how the Proxies are named in the document.
                         • To the extent the multiple Proxies are appointed in multiple documents,
                              from the most recent to the oldest validity date of the documents as
                              Proxy appointments.
                     (g) Each Proxy is subject to the same limitations as their appointing
                         Representative. Each Core and Affiliate Council is responsible for its
                         Representative’s Proxies as if the Proxy was its Representative.
                     (h) A Proxy appointment is valid if:
                         • It states the names of the Representative and Proxy or Proxies.
                         • It states the appointment of the Proxy or Proxies including for what
                              period or periods the Proxy or each Proxy is appointed or that the
                              appointment is a standing appointment.
                         • It is signed by the Representative.
                         • It is received by the Steering Committee Secretary (or if there is no such
                              Secretary currently serving, all other Representatives) at least 24 hours
                              before the meeting at which it is intended to be used.
                     (i) A Proxy appointment is valid from the date that it is given to the LfWSEQ
                         Steering Committee Secretary (or if there is no such Secretary currently
                         acting, all other Representatives).
                     (j) Except as outlined above, the LfWSEQ Steering Committee is not required to
                         acknowledge or give effect to any purported instruction to, or limit on, a
                         Proxy.
                     (k) A list of Representatives and Proxies for each Core and Affiliate Council and
                         the LfWSEQ Regional Coordinator is shown in Schedule 1 of the ToR as at
                         the date of adoption of the ToR.
                     (l) The Representatives and Proxies for each Core and Affiliate Council and the
                         LfWSEQ Regional Coordinator (as per Schedule 1 of the ToR) will be
                         reviewed at the commencement of each financial year, determined as
                         follows:
                         • Written nominations for Representatives and Proxies for each Core and
                              Affiliate Council and the LfWSEQ Regional Coordinator, must be
                              received by the Secretary by 30 April in the financial year preceding the
                              financial year in which the positions are to take effect.
                     (m) Notwithstanding the above, a replacement Representative or Proxy may be
                         appointed during a financial year by notice in writing to the Secretary.




LfWSEQ Terms of Reference 2020-2023                                                                -4-