REVISED POLICY GUIDELINES- PRIVATE LAND CONSERVATION PARTNERSHIPS · Policy Guideline - Private Land Conservation Partnerships Final with attachments

8.3 Chairs               (a) The LfWSEQ Steering Committee will have one Chair and one Deputy Chair.
                         (b) The Chair and Deputy Chair will each represent a Core Council.
                         (c) The Chair and Deputy Chair must not represent the Host Council.
                         (d) The Chair and Deputy Chair may be a Representative or a Representative’s
                              Proxy or another individual representing a Core Council.
                         (e) The Chair and Deputy Chair will be appointed by the LfWSEQ Steering
                              Committee at the commencement of each financial year, determined as
                              follows:
                              • The term of the Chair and Deputy will be for one financial year.
                              • The Chair and Deputy Chair can be re-elected as Chair or Deputy Chair
                                   for a maximum of two successive financial years.
                              • Written nominations for Chair and Deputy Chair from a Core Council,
                                   excluding the Host Council, must be received by the Secretary by 30
                                   April in the financial year preceding the financial year in which the
                                   positions are to take effect.
                              • Nominees for Chair and Deputy Chair must agree to their nomination.
                              • If more than one nomination for Chair and Deputy Chair are received, the
                                   Steering Committee will elect a Chair and Deputy Chair by a vote by way
                                   of poll at the last Steering Committee meeting of the financial year
                                   preceding the financial year in which the positions are to take effect.
                              • If only one nomination for Chair and Deputy Chair are received, the
                                   Steering Committee will elect a Chair and Deputy Chair by consensus or
                                   simple majority resolution on a show of hands at the last Steering
                                   Committee meeting of the financial year preceeding the financial year in
                                   which the positions are to take effect.
                              • Appointment of the Chair and Deputy Chair will come into effect at first
                                   Steering Committee meeting of the new financial year.
                        (f) Each meeting may be chaired by more than one person, determined as
                             follows:
                              • The Chair and Deputy Chair may agree to act as chair for different
                                   sections of the meeting.
                              • If the Chair is absent from the meeting or refuses or is unable to act as
                                   chair of the meeting, the Deputy Chair will chair the meeting.
                              • If both the Chair and Deputy Chair are absent from a meeting or refuse
                                   or are unable to act as chair of the meeting:
                                    -   The Chair can nominate a Representative or Representative’s Proxy
                                        from a Core Council, excluding the Host Council, to act as Chair for
                                        the meeting.
                                    -   Failing that, the Deputy Chair can nominate a Representative or
                                        Representative’s Proxy from a Core Council, excluding the Host
                                        Council, to act as Deputy Chair for the meeting.
                                    -   Failing the above two options, the LfWSEQ Steering Committee can
                                        appoint an acting chair for the meeting from the Representatives of
                                        Core Councils, excluding the Host Council, at the meeting.
                         (g) The chair of a meeting does not have a casting vote.

8.4 Secretary            (a) The LfWSEQ Steering Committee will have a Secretary.
                         (b) At the commencement of the Period, the LfWSEQ Regional Coordinator is
                             Secretary.
                         (c) The LfWSEQ Steering Committee can replace the Secretary at any time.
                         (d) The Secretary holds office for the duration and on the terms determined by
                             the LfWSEQ Steering Committee.
                         (e) If the Secretary is absent or unable or unwilling to act, the LfWSEQ Steering
                             Committee can appoint an acting Secretary.




    LfWSEQ Terms of Reference 2020-2023                                                                 -5-