2018-03-01 Special Meeting Agenda

SPECIAL MEETING AGENDA                                                            1 MARCH 2018


2.        Tender Process

Due to the value of the works being greater than $200,000 and the complex nature of the project,
Council called Expressions of Interest under 1718E037 in accordance with the Local Government
Act 2009 to obtain a shortlist of experienced and capable contractors. Thirteen companies
responded to this Expression of Interest with four companies chosen to proceed to the Select
Invitation to Tender.

The Select Invitation to Tender 1718T075 was released via LG Tender Box on 27 October 2017.
The tender closed on 20 December 2017 with two submissions received.

         Ark Construction Group
         J Hutchinson Pty Ltd t/as Hutchinson Builders
         Moggill – did not provide a submission
         Fleetwood Urban – did not provide a submission.

A key component of the tender was the request by Council for tenderers to explore value
engineering alternatives to seek more cost effective ways of delivering the project with minimal
loss of desired project outcomes.

3.        Tender Assessment

The tender evaluation panel undertook an assessment of the conforming and alternative tender
submissions from the following respondents, which are listed in alphabetical order;

1)        ARK Construction Group
2)        J Hutchinson Pty Ltd t/as Hutchinson Builders

Post tender box close, clarifications and negotiations were undertaken with both tenderers.

The tenders were evaluated using the following criteria;

        Contract experience and capability
        Methodology
        Quality
        Workplace Health and Safety
        Environment and Sustainability
        Contribution to Local Economy
        Price

The tender evaluation team has finalised tender evaluations and considers the Hutchinson
Builders tender to be the most advantageous to Council and presents the best value for money.
Hutchinson Builders tender submission is favourable on the following basis:

        They have experience with the proposed construction systems under a design and
          construct delivery method;
        They have an excellent track record working for Noosa Council and on other similar
          projects;
        They are able to commence after the main Easter holidays;
        They have the necessary resources and processes in place to deliver the project ahead of
          the December 2018 holidays; and
        Their tender is the lowest price.

Refer Attachment 1 – Design Development and Construction of the Park Road Boardwalk Tender
Assessment

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