2016-12-12 General Committee Agenda

GENERAL COMMITTEE MEETING AGENDA                                                   12 DECEMBER 2016


7                        AWARD OF TENDER 1516T043 WASTE MANAGEMENT CONTRACT 2017 - 2024
DOCUMENT INFORM AT ION




Author                           Manager Waste and Environmental Health, Wayne Schafer
                                 Community Services Department

Index                            ECM/ Subject/ Waste Contract – Development and Tender Process 2015-
                                 2017

Attachments                      1    Crowe Horwath Executive Summary - Probity Audit Report –
                                      Waste Management Contract Tender 2017- 2024.
                                 2    Food Waste Trial - Letter to Residents.
                                 3    AEC Group Ltd Letter – Outcomes from Waste Management
                                      Contract Assessment Review



EXECUTIVE SUMMARY
Background
This report outlines the tendering process and outcome for the new 7 year waste management
contract, including:
 the steps involved in the development of the tender documents;
 the release of tenders (in partnership with Local Buy Pty Ltd) for an 8 week period
   commencing 2 July 2016; and
 the tender assessment process.

Tender scope
Companies were invited to tender on any combination of the following 3 Separable Portions
contained in the tender documents:
1. Separable Portion A – Collection of Solid Waste;
2. Separable Portion B – Management of Eumundi Rd Landfill; and
3. Separable Portion C – Resource Recovery.

Tenders Received and Tender Evaluation
6 companies submitted tenders, with the assessment of the tenders undertaken by an internal
tender evaluation panel. Probity surrounding the tender was overseen by an independent Probity
Auditor (Crowe Horwath). The Probity Auditor attended the evaluation meetings, scoring of
tenders and subsequent negotiation meetings with selected tenderers.

Awarding of Tender and Innovations
The report recommends the awarding of the new 7 year waste management contract for all 3
Separable Portions to Cleanaway Pty Ltd. Cleanaway submitted the most advantageous tender
to Council, with their tender providing significant financial advantage for Council when compared
to the next best offer.

Innovations in the new Contract
The report expands upon a range of exciting innovations available through awarding of the
contract to Cleanaway, including:
 The ability to implement a new 3 bin collection service in the urban areas;
 Better recycling initiatives;

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