2016-12-12 General Committee Agenda

GENERAL COMMITTEE MEETING AGENDA                                                 12 DECEMBER 2016


 Cleanaway are the incumbent contractor and have a good performance track record in Noosa
   which means the transition from the current contract to the new contract should be relatively
   seamless.
 Cleanaway have experience in the Noosa garden waste collection service and will be able to
   smoothly transition to the 3 bin service without significant impact on the community or
   businesses.
 Cleanaway have agreed to include limited food waste in the garden waste bin without
   increasing their tendered price.
 The Cleanaway tender offers other innovations identified elsewhere in this report.

Financial Evaluation by AEC Group Ltd
The scores and pricing summaries were then forwarded to AEC Group Ltd to review any trends
in the rise and fall formula or shire growth which would influence the proposal to engage
Cleanaway as the preferred tenderer. A copy of the summary by AEC is attached to this report as
Attachment 3. The information provided indicates that there is no anticipated influence over the
term of the contract that would change the recommendation for awarding the contract as
proposed in this report.

Zero Emission Initiatives
Waste vehicles consume a significant amount of diesel in the performance of the waste collection
service. Given Councils pursuit of Zero Emissions a significant effort was given to reducing the
impact of diesel consumption within the waste collection fleet. The following potential alternative
sources of powering the waste collection vehicles and the outcomes of the investigation are
detailed below.
 Electric Power – The weight of the vehicles plus payload, terrain and requirement to
   recharge the batteries means this is not currently a solution for waste collection vehicles. It is
   only viable for smaller vehicles with short travel distances.
 Biodiesel B20 – is a potential fuel source that is available and can be used in the collection
   fleet. During tender negotiations the use of B20 was discussed with two tenderers shortlisted
   for negotiations. Waste collection vehicles operate under full acceleration and deceleration
   and have significantly different operational patterns of wear and tear to other vehicles used
   for long haulage on highways.
      Manufacturers are not prepared to warrant the motors in the collection vehicles proposed to
      be used in the Noosa contract if they use B20.
      The frequency of maintenance of the vehicles is shortened and costs are increased.
      Diesel consumption per 100km is increased by 3%.
      There may be a slight but not significant loss of power using this fuel.
      The quality of B20 can fluctuate significantly from current suppliers and can result in damage
      to engines.
      The waste fleet performs an essential service and potential breaks in continuity of service
      were seen as a significant risk by all contractors during negotiations.
      None of the tenderers were openly prepared to risk using B20.
 Biodiesel B100 – similar comments relate to B100 as for B20. However, there is a greater
   risk of using B100 as trucks cannot revert back to diesel without a complete retrofitting of
   engine seals and filters etc. Contractors were not prepared to risk losing the warranty on
   engines used in the collection fleet by using this fuel.
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