2016-12-12 General Committee Agenda

GENERAL COMMITTEE MEETING AGENDA   12 DECEMBER 2016


                                     ATTACHMENT 1




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GENERAL COMMITTEE MEETING AGENDA                                                         12 DECEMBER 2016

          :,                                                                                 ATTACHMENT 1
        ««     Crowe Horwath.

       1.1.   Introduction

       Crowe Horwath was engaged by Noosa Council to perform Probity Auditor Agreed Upon Procedures (Probity
       Audit) over the Noosa Council Waste Management 2017-2024 tender processes. This report documents the
       findings identified from performing the Probity Audit services at Noosa Council during the period 1 July to
       1 December 2016.

       The Crowe Horwath team would like to acknowledge the assistance provided by Noosa Council personnel
       during the course of the Probity Audit. Noosa Council Management and staff displayed a willingness to
       identify improvements in their processes and were receptive of any feedback provided throughout the Probity
       Audit.
       1.2   Objective
       The objective of the Independent Probity Auditor Agreed Upon Procedures was to:
                 »  Ensure that Noosa Council conforms with processes designed to achieve value for money;
                   Check that there is accountability through all stages of the procurement process;
                 *  Ensure that all bids are assessed and evaluated using the same criteria;
                 *  Preserve public and bidder confidence in Noosa Council processes; and
                 >  Improve defensibility of decisions to potential legal challenges or other external scrutiny.
       In addition to the Probity Audit Agreed Upon Procedures, detailed in Appendix 2, we have provided Probity
       Advisory services to assist Noosa Council in relation to:
                 »  Developing the Waste Management Contract Probity Plan;
                 * The performance of probity briefing sessions for Noosa Council staff; and
                 « Assistance to the Project Leader throughout the Waste Management Contract procurement
                   process.
       A detailed listing of the Probity Advisory services is detailed in Appendix 2.
       We conducted the engagement in accordance with Standard or Related Services ASRS 4400 — Agreed
       Upon Procedures Engagements to Report Factual Findings. This standard requires that we comply with
       ethical requirements equivalent to other assurance engagements, including independence, and plan and
       perform the agreed procedures to obtain factual findings.
       1.3   Current Status of the Tender
       At the conclusion of the Probity Audit services, the Waste Management Contract tender had proceeded to
       the point of a report to Council being prepared detailing the evaluation team’s recommended outcome. This
       report is due to be presented to Council in the General Committee meeting planned for 12 December 2016.
       1.4   Overall Probity Assessment
       Our overall assessment of the Waste Management 2017-2024 tender processes identified the following:
        * The tender was undertaken in a manner that complies with Noosa Council procurement policy and the
          established Probity Plan;
       -  All tenderers were given equal opportunity and were treated fairly and consistently; and

       The relationship you can count.on                                                       st       Se         o

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