SERVICES & ORGANISATION COMMITTEE MEETING MINUTES DATED 7 OCTOBER 2025 · 2025-10-07 Services & Organisation Committee Minutes

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SERVICES & ORGANISATION COMMITTEE MEETING MINUTES                             7 OCTOBER 2025



1     DECLARATION OF OPENING
      The meeting was declared open at 1.32pm.

2     ACKNOWLEDGEMENT OF COUNTRY
      Noosa Council respectfully acknowledges the Traditional Custodians of the lands and waters
      of the Noosa area, the Kabi Kabi people, and pays respect to their Elders, past, present and
      emerging.

3     ATTENDANCE & APOLOGIES
      COMMITTEE MEMBERS
      Cr Karen Finzel (Chair)
      Cr Jessica Phillips
      Cr Nicola Wilson
      Cr Frank Wilkie

      NON-COMMITTEE MEMBERS
      Cr Amelia Lorentson

      EXECUTIVE
      Chief Executive Officer Larry Sengstock
      Director Community Services Kerri Contini
      Acting Director Corporate Services Margaret Gatt
      Director Infrastructure Services Shaun Walsh

      APOLOGIES
      Nil.

4     CONFIRMATION OF MINUTES

4.1   SERVICE & ORGANISATION COMMITTEE MEETING MINUTES DATED 9 SEPTEMBER
      2025
      Committee Resolution
      Moved:           Cr Frank Wilkie
      Seconded:        Cr Jessica Phillips
      The Minutes of the Service and Organisation Committee Meeting held on 9 September 2025
      be received and confirmed.
      Carried.
       For:            Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson, Cr Frank
                       Wilkie
       Against:        None



5.    PRESENTATIONS
      Nil.

6.    DEPUTATIONS
      Nil.

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SERVICES & ORGANISATION COMMITTEE MEETING MINUTES                                      7 OCTOBER 2025


7     REPORTS FOR CONSIDERATION OF THE COMMITTEE

7.1   MINOR AMENDMENTS TO FEES AND CHARGES REGISTER FOR COMMERCIAL FEES
      Committee Recommendation
      Moved:              Cr Karen Finzel
      Seconded:           Cr Frank Wilkie
      That Council
      A. Note the report by the Property Advisor to the Services & Organisation Committee dated
         7 October 2025 regarding minor amendments to Council's Fees and Charges Register;
      B. Adopt the legislative reference changes to Council's Fees and Charges Register for the
         commercial fees, as detailed in the report; and
      C. Authorise the CEO to amend Council's 2025/26 Fees and Charges Register accordingly.

      Carried.
      For:               Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson, Cr Frank
                         Wilkie
      Against:           None



7.2   NOOSA SHIRE COUNCIL SOLE AND SPECIALISED SUPPLIER LISTS

      In accordance with Chapter 5B of the Local Government Act 2009, Cr Jessica Phillips
      provided the following declaration to the meeting of a prescribed conflict of interest in this
      matter:
      I Cr Phillips inform the meeting that I have a prescribed conflict of interest in relation to Item
      7.2 - Noosa Shire Council Sole and Specialised Supplier Lists on this agenda in relation to
      the Hastings St Association being on the Sole Supplier List as my sister-in-law Joanne Phillips
      is on the committee of the Hastings St Association. As a result of my conflict of interest, I will
      now leave the meeting room while the matter is considered and voted on.

      Cr Jessica Phillips left the meeting.

      Cr Amelia Lorentson left the meeting.

      Committee Recommendation
      Moved:              Cr Nicola Wilson
      Seconded:           Cr Karen Finzel
      That Council
      A. Note the report by the Procurement & Contracts Advisor to the Services & Organisation
         Committee dated 7 October 2025 regarding the Sole and Specialised Lists;
      B. Adopt the Sole Supplier List provided at Attachment 1 of the report for the next twelve
         (12) months; and
      C. Adopt the Specialised Supplier List provided at Attachment 2 of the report for the next
         twelve (12) months.

      Carried.
      For:               Cr Karen Finzel, Cr Nicola Wilson, Cr Frank Wilkie
      Against:           None
      Cr Phillips, having declared a conflict of interest, was not eligible to vote.

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SERVICES & ORGANISATION COMMITTEE MEETING MINUTES                                   7 OCTOBER 2025


      Cr Jessica Phillips returned to the meeting.

      Cr Amelia Lorentson returned to the meeting.



7.3   REGISTER OF PRE-QUALIFIED SUPPLIERS FOR PROVISION OF TREE MANAGEMENT
      AND MAINTENANCE SERVICES - RP25083
      Committee Recommendation
      Moved:             Cr Karen Finzel
      Seconded:          Cr Frank Wilkie
      That Council note the report by the Parks and Streetscapes Coordinator to the Services &
      Organisation Committee Meeting dated 7 October 2025 and
      A. Approve the award of Contract No. RP25083 for the Register of Pre-qualified Suppliers
         (ROPS) for the Provision of Tree Management and Maintenance Services for a period
         of two (2) years commencing 1 November 2025 to the suppliers listed in Attachment 1
         of the report.
      B. Delegate to the Chief Executive Officer (CEO) the power to negotiate, finalise, execute
         and do all things necessary to administer the Contract on behalf of Council.
      C. Subject to satisfactory performance of the suppliers, authorise the CEO to approve the
         option to extend the contract, at the expiry of initial term, for a further two (2) terms of up
         to twenty-four (24) months each ending on 31 October 2031.
      D. Authorise the CEO to approve the addition of new suppliers to Contract No. RP25083 –
         ROPS for Provision of Tree Management and Maintenance Services as a result of an
         advertised refresh at the discretion of Council.

      Carried.
      For:              Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson, Cr Frank
                        Wilkie
      Against:          None



7.4   2025-2026 OUT OF ROUND COMMUNITY GRANT APPLICATION FOR A THREE-
      YEAR COMMUNITY ALLIANCE AGREEMENT
      Committee Recommendation
      Moved:             Cr Nicola Wilson
      Seconded:          Cr Jessica Phillips
      That Council
      A. Note the report by the Community Development Coordinator to the General Committee
         Meeting dated 7 October 2025; and
      B. Approve the out-of-round Community Grant application from the Tewantin Heritage and
         Historical Society for a Three-Year Community Alliance Agreement to the value of
         $6,727.18, commencing 2025-26.

      Carried.
      For:              Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson, Cr Frank
                        Wilkie
      Against:          None

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SERVICES & ORGANISATION COMMITTEE MEETING MINUTES                            7 OCTOBER 2025


7.5   COUNCIL MEETING SCHEDULE – 2026
      Committee Recommendation
      Moved:            Cr Karen Finzel
      Seconded:         Cr Frank Wilkie
      That Council
      A. Note the report by the Chief Executive Officer to the Services & Organisation Committee
         Meeting dated 7 October 2025;
      B. Approve the Council Meeting schedule for January-December 2026 as set out in
         Attachment 1 to the Report; and
      C. Note Council's commitment to community engagement, in particular holding Ordinary
         Meetings in the community, and therefore times and venue of Ordinary Meetings adopted
         in Attachment 1 may be changed by via Council Resolution in order to facilitate this.

      Carried.
      For:             Cr Karen Finzel, Cr Jessica Phillips, Cr Frank Wilkie
      Against:         Cr Nicola Wilson


7.6   CHANGE OF TIME & VENUE FOR ORDINARY MEETING DATED 20 NOVEMBER
      2025
      Committee Recommendation
      Moved:            Cr Nicola Wilson
      Seconded:         Cr Karen Finzel
      That Council
      A. Note the report by the Chief Executive Officer to the Services and Organisation
         Committee Meeting dated 7 October 2025 regarding the Ordinary Meeting dated 20
         November 2025; and
      B. Pursuant to Section 257(3)(b) of the Local Government Regulation 2012, resolve to:
      1. Change the commencement time of the Ordinary Meeting dated 20 Nov 2025 to 5pm;
      2. Change the venue for the meeting to Lake Cootharaba Sailing Club, 24 Boreen Parade,
         Boreen Point;
      C. Request that the Chief Executive Officer ensure suitable advertising is undertaken to
         promote this community based Council Meeting; and
      D. Note that Council plan to livestream the meeting and place a copy of the recording on
         Council's website.

      Carried.
      For:     Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson, Cr Frank Wilkie
      Against: None


8     REPORTS FOR NOTING BY THE COMMITTEE
      Nil.

9     CLOSED SESSION
      Nil.

10    MEETING CLOSURE
      The meeting closed at 2.19pm.