SERVICE & ORGANISATION COMMITTEE MEETING MINUTES DATED 9 SEPTEMBER 20251 minuted event · 2 supporting records
Discussion ↗
Hot Topics
The fun begins in...
.[[ upcomingCountdown.cs ]]
Meeting #[[ currentUnderwayMeeting.id ]] Underway!
[[ underwayCleanTitle ]] Meeting [[ new Date().toLocaleDateString('en-GB', { day: '2-digit', month: '2-digit', year: '2-digit' }) ]]
Started [[ underwayElapsedText ]] ago, NoosaWatch.com is watching and already contemplating.
Meeting #[[ live.id ]] Underway!
[[ live.Title ]]
[[ formatLiveDuration(live.start_iso || live.detectedAt) ]], the NoosaWatch AI engine has begun its magic.
[[ p.Title ]] is being re-processed...
[[ p.Title ]] is now being processed.
[[ p.timeRemaining ]]
[[ p.progress ]]%
[[ isMobile ? 'Filter:' : 'Filter by:' ]]
Search All Meetings
Type anything - a councillor's name, a place, a topic, a date, or a full sentence. NoosaWatch will search every transcript, official meeting minute & meeting insight.
[[ suggestionIcon(s.type) ]]
[[ s.label ]]
Speaker
Hot Topic
Search tips
Just type a few words: koala fencing
A person's name works too: Frank Wilkie
Use "quotes" to find an exact phrase: "point of order"
Use commas to search several topics at once: koalas, shark nets
Put a minus in front of a word to leave it out: bridge -doonella
Dates work too: November 2024 or 5/5/2024
Plurals are found automatically: searching conflict of interest also finds conflicts of interest.
Recent Searches
Results for [[ quoteLabel(effectiveQuery) ]]
Results for [[ displayLabel ? displayLabel : quoteLabel(displayQuery) ]]
![Speaker]()
No results found for “[[ originalQuery ]]”
Showing results for “[[ effectiveQuery ]]” instead.
Showing results for “[[ effectiveQuery ]]”
Search instead for “[[ originalQuery ]]”
[[ searchResultsSummary.grandTotal ]] [[ searchResultsSummary.grandTotal === 1 ? 'match' : 'matches' ]] across [[ searchResultsSummary.meetings ]] [[ searchResultsSummary.meetings === 1 ? 'meeting' : 'meetings' ]] · [[ searchResultsSummary.dialogueTotal ]] in dialogue · [[ searchResultsSummary.ai ]] in meeting insights · [[ searchResultsSummary.min ]] in official minutes
[[ searchResultsSummary.guidance ]]
Searching speaker names only. The words spoken are not searched.
Filter By:
All results shown are over [[ durationNoticeLabel() ]] in length. Adjust the slider below to see shorter segments.
Group Meetings
[[ groupMeetings ? 'On' : 'Off' ]]
[[ groupMeetings ? 'Meetings Clustered' : 'Separate Segments' ]]
Filter by Duration
[[ filterMin == 0 ? '0' : formatDuration(filterMin) ]] - [[ filterMax >= 600 ? '10mins+' : formatDuration(filterMax) ]]
0s
2m
4m
6m
8m
10m+
Disclaimer: Transcripts and insights below are produced by our own systems and will contain errors and omissions, including incorrect speaker attribution. They are provided for informational purposes only and may be inaccurate or incomplete — do not rely on this content; for definitive statements, speakers, decisions and context, always refer to official council sources. We accept no responsibility or liability for any reliance on it.
No matches found for [[ quoteLabel(displayQuery) ]]
“Search Speaker Names Only” is turned on
Only the names of speakers are being searched, not the words they spoke. No speaker at a Noosa Council meeting matches “[[ displayQuery ]]”.
or turn the toggle off above to search everything.
Try rewording, using fewer words, or checking spelling.
• Fewer words find more: koala fencing
• "Quotes" find an exact phrase: "point of order"
• Commas search several topics at once: koalas, shark nets
• A minus leaves a word out: bridge -doonella
• Plurals are automatic: conflict also finds conflicts
Try a hot topic
No results match your current filters
Your search found matches, but the active filters are hiding all of them.
Direct Meeting Match
[[ formatTileDate(exactMatchMeeting.date, exactMatchMeeting.time) ]]
[[ formatHumanDuration(exactMatchMeeting.duration) ]]
[[ cleanTileTitle(exactMatchMeeting.Title, exactMatchMeeting.date) ]]
[[ exactMatchMeeting.synopsis ]].
[[ exactMatchMeeting.all_names.join(', ') ]]
#[[ exactMatchMeeting.id ]]
Meeting Match
#[[ mtg.id ]]
Open Meeting
[[ mtg.title ]]
[[ mtg.date ]]
[[ mtg.synopsis ]].
[[ mtg.title ]]
[[ mtg.date ]]
[[ spokenAtLabel(mtg, seg) ]]
[[ mtg.title ]] (#[[ mtg.id ]])
Bad Audio
Related topic
[[ displaySpeaker(seg.speaker) ]]
![]()
[[ speechDurationMinutes(seg) ]] [[ isMobile ? 'Min' : 'Minute' ]] Speech
+[[ mtg.total_matches - (mtg.matches || []).length ]] more [[ (mtg.total_matches - (mtg.matches || []).length) === 1 ? 'match' : 'matches' ]] in this meeting. See every match in context
Meeting Insight Match
Click to read full Insight →
Official Minutes Match
Click to read full Minutes →
...
[[ formatTileDate(m.date, m.time) ]]
[[ formatHumanDuration(m.duration) ]]
[[ cleanTileTitle(m.Title, m.date) ]]
Meeting #[[ m.id ]] will be ready
in just a few minutes... Meeting #[[ m.id ]] is being finalised.
Please check back soon... Now Being Perfected, Please Check Back Soon! Sign-Up to NoosaWatch now, and receive the full summary of this meeting by email the instant it becomes available.
in just a few minutes... Meeting #[[ m.id ]] is being finalised.
Please check back soon... Now Being Perfected, Please Check Back Soon! Sign-Up to NoosaWatch now, and receive the full summary of this meeting by email the instant it becomes available.
#[[ m.id ]]
[[ formatTileDate(m.date, m.time) ]]
[[ formatHumanDuration(m.duration) ]]
[[ cleanTileTitle(m.Title, m.date) ]]
[[ m.synopsis ]].
[[ m.all_names.join(', ') ]]
#[[ m.id ]]
New!
Recently Updated
No meetings match selected filters.
...
⏳
Meeting [[ meetingData.header.id ]] needs some finishing touches, please stay tuned...
Now Generating Subtitle Video...
[[ (meetingData.burning_log.progress === null || meetingData.burning_log.progress === undefined) ? 'Working...' : meetingData.burning_log.progress + '%' ]]
[[ meetingData.burning_log.timeRemaining ]]
Meeting status has changed. You can keep reading, or
when you are ready.
This meeting is currently being re-processed and will be updated shortly. The details below remain available in the meantime.
Services & Organisation Committee Agenda
Tuesday, 7 October 2025 @ 1:30PM - #896
Meeting Duration: 47 minutes
This Noosa Council meeting contains very poor audio quality.
This may have affected the transcription below and is beyond our control.
Tree Panel: integrated traffic management, surge capacity, Fees: reclassified no cost change, Supplier Lists updated, Heritage Grant, Meetings: 2026 schedule, Nov 2025 Boreen Point.
Agenda, decisions & supporting documents
Inside this meeting
Minor Amendments To Fees and Charges Register for Commercial Fees1 minuted event · 1 supporting record
Jump to transcript ↗NOOSA SHIRE COUNCIL SOLE AND SPECIALISED SUPPLIER LISTS1 minuted event · 3 supporting records
Jump to transcript ↗REGISTER OF PRE-QUALIFIED SUPPLIERS FOR PROVISION OF TREE MANAGEMENT AND MAINTENANCE SERVICES - RP250831 minuted event · 2 supporting records
Jump to transcript ↗2025-2026 OUT OF ROUND COMMUNITY GRANT APPLICATION FOR A THREE-YEAR COMMUNITY ALLIANCE AGREEMENT1 minuted event · 2 supporting records
Jump to transcript ↗COUNCIL MEETING SCHEDULE – 20261 minuted event · 2 supporting records
Discussion ↗CHANGE OF TIME & VENUE FOR ORDINARY MEETING DATED 20 NOVEMBER 20251 minuted event · 1 supporting record
Jump to transcript ↗Jump links open a matching speaker passage, which may discuss more than one agenda item.
[[ formatHeaderKey(key) ]]
- [[ displayNameWithChair(p) ]]
NoosaWatch Meeting Insight
Click to Expand
Full Meeting Insight
Key Decisions & Discussions
• Karen Finzel: Committee approved correcting legislative references in the Fees & Charges Register from “cost-recovery” to “commercial” for certain property-related fees; no fee level changes (Item 7.1; 00:00–05:39).
• Dennis Wallace: Clarified errors were historic cut-and-paste; fees always applied commercially; update to register and website to follow (Item 7.1; 01:00–05:39).
• Jessica Phillips: Sought assurance no additional burden on businesses; officers confirmed zero price impact and purely administrative change (Item 7.1; 02:32–04:28).
• Committee: Adopted updated Sole and Specialised Supplier Lists for 12 months under procurement exceptions framework (Item 7.2; 09:55–11:00).
• Committee: Approved Register of Pre‑qualified Suppliers (RP25083) for tree management/maintenance for 2 years from 1 Nov 2025, with two optional 2‑year extensions to 31 Oct 2031; CEO delegated to administer and refresh panel (Item 7.3; 12:22–22:38).
• Jodie: 11 suppliers recommended; 10 from Noosa/Sunshine Coast; categories include tree works, specialised services, planting, and traffic management; panel structure supports disaster surge capacity (Item 7.3; 12:22–17:08).
• Jodie: Bundling traffic management with tree works improves scheduling efficiency and may achieve minor cost savings via supplier-negotiated rates or in‑house TM capability (Item 7.3; 17:34–18:56).
• Jessica Phillips: Mulch from council works remains council’s property; contractors deliver to nominated sites; minimal waste facility interactions foreseen (Item 7.3; 19:08–20:19).
• Committee: Approved out‑of‑round 3‑year Community Alliance Agreement to Tewantin Heritage & Historical Society for $6,727.18 p.a., replacing support withdrawn by Tourism Noosa; rigorous assessment applied (Item 7.4; 23:23–33:58).
• Officers: Funding aligns with similar heritage groups; society handles Parkyn’s Hut VIC; strong visitation, volunteers, governance; existential risk without funding (Item 7.4; 24:33–31:22).
• Committee: Approved 2026 meeting schedule; capacity to amend via future resolution; intention to hold some Ordinary Meetings in community (Item 7.5; 34:48–37:51).
• Vote: Schedule carried with one against (Cr Nicola Wilson) (Item 7.5).
• Committee: Resolved to move Ordinary Meeting of 20 Nov 2025 to Lake Cootharaba Sailing Club at 5pm; CEO to advertise and livestream (Item 7.6; 38:44–45:47).
Contentious / Transparency Matters
• Jessica Phillips: Declared prescribed conflict and exited for Item 7.2 due to Hastings St Association familial link; did not vote (Item 7.2; 07:03–07:36; minutes).
• Amelia Lorentson: Minutes record she left and later returned for Item 7.2; transcript shows online observer status and a transparency declaration referencing “Pages Furnishers” listing; discrepancy noted (Item 7.2; 08:01–09:21; minutes).
• Nicolas Wilson: Voted against 2026 schedule; no reasons minuted, but broader debate raised review of meeting formats and staff IT load for community meetings (Item 7.5; 36:50–43:58).
• Jessica Phillips: Supported regional meetings but questioned value of livestreamed Ordinary Meetings versus meet‑and‑greet formats given staff overheads; CEO suggested forthcoming workshop/review (Item 7.6; 39:43–42:00).
• Supplier Lists: Query raised about continued listing of defunct “Pages Furnishers” in attachments; officers to rectify; highlights need for timely list maintenance (Item 7.2; 08:01–09:21).
• Fees Register: Administrative mislabeling persisted “for previous years”; corrected now; underscores internal control/document accuracy oversight (Item 7.1; 01:00–05:39).
Legal / Risk
• Conflict management: Phillips’ prescribed COI handled per Chapter 5B Local Government Act 2009; recusal and non‑participation recorded (Item 7.2; 07:03–07:36; minutes).
• Procurement exceptions: Sole and Specialised Supplier Lists adopted consistent with Local Government Regulation provisions permitting exceptions to medium/large contracts where justified (Item 7.2; 09:55–10:34).
• Delegations: Extensive CEO delegation for RP25083 administration, extensions, and supplier refreshes; manage via clear KPIs and probity to mitigate scope/renewal risks (Item 7.3; 12:22–14:47).
• Meeting changes: Time/venue change for 20 Nov 2025 resolved under s 257(3)(b) Local Government Regulation 2012; includes advertising and livestream commitments to meet transparency (Item 7.6; minutes).
• Fees classification: Correcting “commercial vs cost‑recovery” references aligns register with LGA fee head‑of‑power distinctions; avoids potential ultra vires challenges or refund claims if misapplied (Item 7.1; 01:00–05:39).
• Grant governance: Out‑of‑round grant used due to post‑round funding withdrawal by Tourism Noosa; officers confirmed standard assessment/moderation applied, reducing perceived preferential risk (Item 7.4; 23:23–27:28).
Conflicts of Interest
• Jessica Phillips: Prescribed conflict due to sister‑in‑law on Hastings St Association committee; left room; abstained from Item 7.2 vote (07:03–07:36; Item 7.2).
• Amelia Lorentson: Minutes show she left for Item 7.2 and later returned; transcript indicates an online observer transparency statement re a listed supplier; council should ensure consistent recording of her COI basis (08:01–09:21; Item 7.2).
Environmental / Operational Impacts (Tree Management)
• Jodie: Panel includes arborist consultancy and root/vacuum works; structure supports rapid disaster response and routine maintenance efficiency (Item 7.3; 12:22–16:30).
• Jessica Phillips: Mulch retention policy keeps green waste in‑Shire; contractors deliver to council‑nominated sites; minimal landfill interface (Item 7.3; 19:08–20:19).
• Jodie: Service requests ~80/week with 10–20% annual growth; drivers include storms, proximity of residents to natural areas, and community expectations (Item 7.3; 20:39–22:20).
• Karen Finzel: Committee approved correcting legislative references in the Fees & Charges Register from “cost-recovery” to “commercial” for certain property-related fees; no fee level changes (Item 7.1; 00:00–05:39).
• Dennis Wallace: Clarified errors were historic cut-and-paste; fees always applied commercially; update to register and website to follow (Item 7.1; 01:00–05:39).
• Jessica Phillips: Sought assurance no additional burden on businesses; officers confirmed zero price impact and purely administrative change (Item 7.1; 02:32–04:28).
• Committee: Adopted updated Sole and Specialised Supplier Lists for 12 months under procurement exceptions framework (Item 7.2; 09:55–11:00).
• Committee: Approved Register of Pre‑qualified Suppliers (RP25083) for tree management/maintenance for 2 years from 1 Nov 2025, with two optional 2‑year extensions to 31 Oct 2031; CEO delegated to administer and refresh panel (Item 7.3; 12:22–22:38).
• Jodie: 11 suppliers recommended; 10 from Noosa/Sunshine Coast; categories include tree works, specialised services, planting, and traffic management; panel structure supports disaster surge capacity (Item 7.3; 12:22–17:08).
• Jodie: Bundling traffic management with tree works improves scheduling efficiency and may achieve minor cost savings via supplier-negotiated rates or in‑house TM capability (Item 7.3; 17:34–18:56).
• Jessica Phillips: Mulch from council works remains council’s property; contractors deliver to nominated sites; minimal waste facility interactions foreseen (Item 7.3; 19:08–20:19).
• Committee: Approved out‑of‑round 3‑year Community Alliance Agreement to Tewantin Heritage & Historical Society for $6,727.18 p.a., replacing support withdrawn by Tourism Noosa; rigorous assessment applied (Item 7.4; 23:23–33:58).
• Officers: Funding aligns with similar heritage groups; society handles Parkyn’s Hut VIC; strong visitation, volunteers, governance; existential risk without funding (Item 7.4; 24:33–31:22).
• Committee: Approved 2026 meeting schedule; capacity to amend via future resolution; intention to hold some Ordinary Meetings in community (Item 7.5; 34:48–37:51).
• Vote: Schedule carried with one against (Cr Nicola Wilson) (Item 7.5).
• Committee: Resolved to move Ordinary Meeting of 20 Nov 2025 to Lake Cootharaba Sailing Club at 5pm; CEO to advertise and livestream (Item 7.6; 38:44–45:47).
Contentious / Transparency Matters
• Jessica Phillips: Declared prescribed conflict and exited for Item 7.2 due to Hastings St Association familial link; did not vote (Item 7.2; 07:03–07:36; minutes).
• Amelia Lorentson: Minutes record she left and later returned for Item 7.2; transcript shows online observer status and a transparency declaration referencing “Pages Furnishers” listing; discrepancy noted (Item 7.2; 08:01–09:21; minutes).
• Nicolas Wilson: Voted against 2026 schedule; no reasons minuted, but broader debate raised review of meeting formats and staff IT load for community meetings (Item 7.5; 36:50–43:58).
• Jessica Phillips: Supported regional meetings but questioned value of livestreamed Ordinary Meetings versus meet‑and‑greet formats given staff overheads; CEO suggested forthcoming workshop/review (Item 7.6; 39:43–42:00).
• Supplier Lists: Query raised about continued listing of defunct “Pages Furnishers” in attachments; officers to rectify; highlights need for timely list maintenance (Item 7.2; 08:01–09:21).
• Fees Register: Administrative mislabeling persisted “for previous years”; corrected now; underscores internal control/document accuracy oversight (Item 7.1; 01:00–05:39).
Legal / Risk
• Conflict management: Phillips’ prescribed COI handled per Chapter 5B Local Government Act 2009; recusal and non‑participation recorded (Item 7.2; 07:03–07:36; minutes).
• Procurement exceptions: Sole and Specialised Supplier Lists adopted consistent with Local Government Regulation provisions permitting exceptions to medium/large contracts where justified (Item 7.2; 09:55–10:34).
• Delegations: Extensive CEO delegation for RP25083 administration, extensions, and supplier refreshes; manage via clear KPIs and probity to mitigate scope/renewal risks (Item 7.3; 12:22–14:47).
• Meeting changes: Time/venue change for 20 Nov 2025 resolved under s 257(3)(b) Local Government Regulation 2012; includes advertising and livestream commitments to meet transparency (Item 7.6; minutes).
• Fees classification: Correcting “commercial vs cost‑recovery” references aligns register with LGA fee head‑of‑power distinctions; avoids potential ultra vires challenges or refund claims if misapplied (Item 7.1; 01:00–05:39).
• Grant governance: Out‑of‑round grant used due to post‑round funding withdrawal by Tourism Noosa; officers confirmed standard assessment/moderation applied, reducing perceived preferential risk (Item 7.4; 23:23–27:28).
Conflicts of Interest
• Jessica Phillips: Prescribed conflict due to sister‑in‑law on Hastings St Association committee; left room; abstained from Item 7.2 vote (07:03–07:36; Item 7.2).
• Amelia Lorentson: Minutes show she left for Item 7.2 and later returned; transcript indicates an online observer transparency statement re a listed supplier; council should ensure consistent recording of her COI basis (08:01–09:21; Item 7.2).
Environmental / Operational Impacts (Tree Management)
• Jodie: Panel includes arborist consultancy and root/vacuum works; structure supports rapid disaster response and routine maintenance efficiency (Item 7.3; 12:22–16:30).
• Jessica Phillips: Mulch retention policy keeps green waste in‑Shire; contractors deliver to council‑nominated sites; minimal landfill interface (Item 7.3; 19:08–20:19).
• Jodie: Service requests ~80/week with 10–20% annual growth; drivers include storms, proximity of residents to natural areas, and community expectations (Item 7.3; 20:39–22:20).
Full Official Meeting Minutes
MINUTES
Services & Organisation
Committee Meeting
Tuesday, 7 October 2025
1:30 PM
Council Chambers, 9 Pelican Street, Tewantin
Committee: Crs Karen Finzel (Chair), Cr Jessica Phillips, Cr Frank Wilkie, Cr Nicola Wilson
“Noosa Shire – different by nature”
SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 7 OCTOBER 2025
1 DECLARATION OF OPENING
The meeting was declared open at 1.32pm.
2 ACKNOWLEDGEMENT OF COUNTRY
Noosa Council respectfully acknowledges the Traditional Custodians of the lands and waters of the Noosa area, the Kabi Kabi people, and pays respect to their Elders, past, present and emerging.
3 ATTENDANCE & APOLOGIES
COMMITTEE MEMBERS
Cr Karen Finzel (Chair)
Cr Jessica Phillips
Cr Nicola Wilson
Cr Frank Wilkie
NON-COMMITTEE MEMBERS
Cr Amelia Lorentson
EXECUTIVE
Chief Executive Officer Larry Sengstock
Director Community Services Kerri Contini
Acting Director Corporate Services Margaret Gatt
Director Infrastructure Services Shaun Walsh
APOLOGIES
Nil.
4 CONFIRMATION OF MINUTES
4.1 SERVICE & ORGANISATION COMMITTEE MEETING MINUTES DATED 9 SEPTEMBER 2025 Committee Resolution Moved: Cr Frank Wilkie Seconded: Cr Jessica Phillips The Minutes of the Service and Organisation Committee Meeting held on 9 September 2025 be received and confirmed.
Carried.
For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson, Cr Frank Wilkie Against: None
5. PRESENTATIONS
Nil.
6. DEPUTATIONS
Nil.
SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 7 OCTOBER 2025
7 REPORTS FOR CONSIDERATION OF THE COMMITTEE
7.1 MINOR AMENDMENTS TO FEES AND CHARGES REGISTER FOR COMMERCIAL FEES Committee Recommendation Moved: Cr Karen Finzel Seconded: Cr Frank Wilkie That Council A. Note the report by the Property Advisor to the Services & Organisation Committee dated 7 October 2025 regarding minor amendments to Council's Fees and Charges Register; B. Adopt the legislative reference changes to Council's Fees and Charges Register for the commercial fees, as detailed in the report; and C. Authorise the CEO to amend Council's 2025/26 Fees and Charges Register accordingly.
Carried.
For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson, Cr Frank Wilkie Against: None
7.2 NOOSA SHIRE COUNCIL SOLE AND SPECIALISED SUPPLIER LISTS
In accordance with Chapter 5B of the Local Government Act 2009, Cr Jessica Phillips provided the following declaration to the meeting of a prescribed conflict of interest in this matter:
I Cr Phillips inform the meeting that I have a prescribed conflict of interest in relation to Item
7.2 - Noosa Shire Council Sole and Specialised Supplier Lists on this agenda in relation to the Hastings St Association being on the Sole Supplier List as my sister-in-law Joanne Phillips is on the committee of the Hastings St Association. As a result of my conflict of interest, I will now leave the meeting room while the matter is considered and voted on.
Cr Jessica Phillips left the meeting.
Cr Amelia Lorentson left the meeting.
Committee Recommendation
Moved: Cr Nicola Wilson
Seconded: Cr Karen Finzel
That Council
A. Note the report by the Procurement & Contracts Advisor to the Services & Organisation Committee dated 7 October 2025 regarding the Sole and Specialised Lists; B. Adopt the Sole Supplier List provided at Attachment 1 of the report for the next twelve (12) months; and C. Adopt the Specialised Supplier List provided at Attachment 2 of the report for the next twelve (12) months.
Carried.
For: Cr Karen Finzel, Cr Nicola Wilson, Cr Frank Wilkie Against: None Cr Phillips, having declared a conflict of interest, was not eligible to vote.
SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 7 OCTOBER 2025
Cr Jessica Phillips returned to the meeting.
Cr Amelia Lorentson returned to the meeting.
7.3 REGISTER OF PRE-QUALIFIED SUPPLIERS FOR PROVISION OF TREE MANAGEMENT
AND MAINTENANCE SERVICES - RP25083
Committee Recommendation
Moved: Cr Karen Finzel
Seconded: Cr Frank Wilkie
That Council note the report by the Parks and Streetscapes Coordinator to the Services & Organisation Committee Meeting dated 7 October 2025 and A. Approve the award of Contract No. RP25083 for the Register of Pre-qualified Suppliers (ROPS) for the Provision of Tree Management and Maintenance Services for a period of two (2) years commencing 1 November 2025 to the suppliers listed in Attachment 1 of the report.
B. Delegate to the Chief Executive Officer (CEO) the power to negotiate, finalise, execute and do all things necessary to administer the Contract on behalf of Council.
C. Subject to satisfactory performance of the suppliers, authorise the CEO to approve the option to extend the contract, at the expiry of initial term, for a further two (2) terms of up to twenty-four (24) months each ending on 31 October 2031.
D. Authorise the CEO to approve the addition of new suppliers to Contract No. RP25083 – ROPS for Provision of Tree Management and Maintenance Services as a result of an advertised refresh at the discretion of Council.
Carried.
For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson, Cr Frank Wilkie Against: None
7.4 2025-2026 OUT OF ROUND COMMUNITY GRANT APPLICATION FOR A THREE-
YEAR COMMUNITY ALLIANCE AGREEMENT
Committee Recommendation
Moved: Cr Nicola Wilson
Seconded: Cr Jessica Phillips
That Council
A. Note the report by the Community Development Coordinator to the General Committee Meeting dated 7 October 2025; and B. Approve the out-of-round Community Grant application from the Tewantin Heritage and Historical Society for a Three-Year Community Alliance Agreement to the value of $6,727.18, commencing 2025-26.
Carried.
For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson, Cr Frank Wilkie Against: None
SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 7 OCTOBER 2025
7.5 COUNCIL MEETING SCHEDULE – 2026
Committee Recommendation
Moved: Cr Karen Finzel
Seconded: Cr Frank Wilkie
That Council
A. Note the report by the Chief Executive Officer to the Services & Organisation Committee Meeting dated 7 October 2025; B. Approve the Council Meeting schedule for January-December 2026 as set out in Attachment 1 to the Report; and C. Note Council's commitment to community engagement, in particular holding Ordinary Meetings in the community, and therefore times and venue of Ordinary Meetings adopted in Attachment 1 may be changed by via Council Resolution in order to facilitate this.
Carried.
For: Cr Karen Finzel, Cr Jessica Phillips, Cr Frank Wilkie Against: Cr Nicola Wilson
7.6 CHANGE OF TIME & VENUE FOR ORDINARY MEETING DATED 20 NOVEMBER 2025 Committee Recommendation Moved: Cr Nicola Wilson Seconded: Cr Karen Finzel That Council A. Note the report by the Chief Executive Officer to the Services and Organisation Committee Meeting dated 7 October 2025 regarding the Ordinary Meeting dated 20 November 2025; and B. Pursuant to Section 257(3)(b) of the Local Government Regulation 2012, resolve to:
1. Change the commencement time of the Ordinary Meeting dated 20 Nov 2025 to 5pm;
2. Change the venue for the meeting to Lake Cootharaba Sailing Club, 24 Boreen Parade, Boreen Point; C. Request that the Chief Executive Officer ensure suitable advertising is undertaken to promote this community based Council Meeting; and D. Note that Council plan to livestream the meeting and place a copy of the recording on Council's website.
Carried.
For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson, Cr Frank Wilkie Against: None
8 REPORTS FOR NOTING BY THE COMMITTEE
Nil.
9 CONFIDENTIAL SESSION
Nil.
10 MEETING CLOSURE
The meeting closed at 2.19pm.
Services & Organisation
Committee Meeting
Tuesday, 7 October 2025
1:30 PM
Council Chambers, 9 Pelican Street, Tewantin
Committee: Crs Karen Finzel (Chair), Cr Jessica Phillips, Cr Frank Wilkie, Cr Nicola Wilson
“Noosa Shire – different by nature”
SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 7 OCTOBER 2025
1 DECLARATION OF OPENING
The meeting was declared open at 1.32pm.
2 ACKNOWLEDGEMENT OF COUNTRY
Noosa Council respectfully acknowledges the Traditional Custodians of the lands and waters of the Noosa area, the Kabi Kabi people, and pays respect to their Elders, past, present and emerging.
3 ATTENDANCE & APOLOGIES
COMMITTEE MEMBERS
Cr Karen Finzel (Chair)
Cr Jessica Phillips
Cr Nicola Wilson
Cr Frank Wilkie
NON-COMMITTEE MEMBERS
Cr Amelia Lorentson
EXECUTIVE
Chief Executive Officer Larry Sengstock
Director Community Services Kerri Contini
Acting Director Corporate Services Margaret Gatt
Director Infrastructure Services Shaun Walsh
APOLOGIES
Nil.
4 CONFIRMATION OF MINUTES
4.1 SERVICE & ORGANISATION COMMITTEE MEETING MINUTES DATED 9 SEPTEMBER 2025 Committee Resolution Moved: Cr Frank Wilkie Seconded: Cr Jessica Phillips The Minutes of the Service and Organisation Committee Meeting held on 9 September 2025 be received and confirmed.
Carried.
For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson, Cr Frank Wilkie Against: None
5. PRESENTATIONS
Nil.
6. DEPUTATIONS
Nil.
SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 7 OCTOBER 2025
7 REPORTS FOR CONSIDERATION OF THE COMMITTEE
7.1 MINOR AMENDMENTS TO FEES AND CHARGES REGISTER FOR COMMERCIAL FEES Committee Recommendation Moved: Cr Karen Finzel Seconded: Cr Frank Wilkie That Council A. Note the report by the Property Advisor to the Services & Organisation Committee dated 7 October 2025 regarding minor amendments to Council's Fees and Charges Register; B. Adopt the legislative reference changes to Council's Fees and Charges Register for the commercial fees, as detailed in the report; and C. Authorise the CEO to amend Council's 2025/26 Fees and Charges Register accordingly.
Carried.
For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson, Cr Frank Wilkie Against: None
7.2 NOOSA SHIRE COUNCIL SOLE AND SPECIALISED SUPPLIER LISTS
In accordance with Chapter 5B of the Local Government Act 2009, Cr Jessica Phillips provided the following declaration to the meeting of a prescribed conflict of interest in this matter:
I Cr Phillips inform the meeting that I have a prescribed conflict of interest in relation to Item
7.2 - Noosa Shire Council Sole and Specialised Supplier Lists on this agenda in relation to the Hastings St Association being on the Sole Supplier List as my sister-in-law Joanne Phillips is on the committee of the Hastings St Association. As a result of my conflict of interest, I will now leave the meeting room while the matter is considered and voted on.
Cr Jessica Phillips left the meeting.
Cr Amelia Lorentson left the meeting.
Committee Recommendation
Moved: Cr Nicola Wilson
Seconded: Cr Karen Finzel
That Council
A. Note the report by the Procurement & Contracts Advisor to the Services & Organisation Committee dated 7 October 2025 regarding the Sole and Specialised Lists; B. Adopt the Sole Supplier List provided at Attachment 1 of the report for the next twelve (12) months; and C. Adopt the Specialised Supplier List provided at Attachment 2 of the report for the next twelve (12) months.
Carried.
For: Cr Karen Finzel, Cr Nicola Wilson, Cr Frank Wilkie Against: None Cr Phillips, having declared a conflict of interest, was not eligible to vote.
SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 7 OCTOBER 2025
Cr Jessica Phillips returned to the meeting.
Cr Amelia Lorentson returned to the meeting.
7.3 REGISTER OF PRE-QUALIFIED SUPPLIERS FOR PROVISION OF TREE MANAGEMENT
AND MAINTENANCE SERVICES - RP25083
Committee Recommendation
Moved: Cr Karen Finzel
Seconded: Cr Frank Wilkie
That Council note the report by the Parks and Streetscapes Coordinator to the Services & Organisation Committee Meeting dated 7 October 2025 and A. Approve the award of Contract No. RP25083 for the Register of Pre-qualified Suppliers (ROPS) for the Provision of Tree Management and Maintenance Services for a period of two (2) years commencing 1 November 2025 to the suppliers listed in Attachment 1 of the report.
B. Delegate to the Chief Executive Officer (CEO) the power to negotiate, finalise, execute and do all things necessary to administer the Contract on behalf of Council.
C. Subject to satisfactory performance of the suppliers, authorise the CEO to approve the option to extend the contract, at the expiry of initial term, for a further two (2) terms of up to twenty-four (24) months each ending on 31 October 2031.
D. Authorise the CEO to approve the addition of new suppliers to Contract No. RP25083 – ROPS for Provision of Tree Management and Maintenance Services as a result of an advertised refresh at the discretion of Council.
Carried.
For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson, Cr Frank Wilkie Against: None
7.4 2025-2026 OUT OF ROUND COMMUNITY GRANT APPLICATION FOR A THREE-
YEAR COMMUNITY ALLIANCE AGREEMENT
Committee Recommendation
Moved: Cr Nicola Wilson
Seconded: Cr Jessica Phillips
That Council
A. Note the report by the Community Development Coordinator to the General Committee Meeting dated 7 October 2025; and B. Approve the out-of-round Community Grant application from the Tewantin Heritage and Historical Society for a Three-Year Community Alliance Agreement to the value of $6,727.18, commencing 2025-26.
Carried.
For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson, Cr Frank Wilkie Against: None
SERVICES & ORGANISATION COMMITTEE MEETING MINUTES 7 OCTOBER 2025
7.5 COUNCIL MEETING SCHEDULE – 2026
Committee Recommendation
Moved: Cr Karen Finzel
Seconded: Cr Frank Wilkie
That Council
A. Note the report by the Chief Executive Officer to the Services & Organisation Committee Meeting dated 7 October 2025; B. Approve the Council Meeting schedule for January-December 2026 as set out in Attachment 1 to the Report; and C. Note Council's commitment to community engagement, in particular holding Ordinary Meetings in the community, and therefore times and venue of Ordinary Meetings adopted in Attachment 1 may be changed by via Council Resolution in order to facilitate this.
Carried.
For: Cr Karen Finzel, Cr Jessica Phillips, Cr Frank Wilkie Against: Cr Nicola Wilson
7.6 CHANGE OF TIME & VENUE FOR ORDINARY MEETING DATED 20 NOVEMBER 2025 Committee Recommendation Moved: Cr Nicola Wilson Seconded: Cr Karen Finzel That Council A. Note the report by the Chief Executive Officer to the Services and Organisation Committee Meeting dated 7 October 2025 regarding the Ordinary Meeting dated 20 November 2025; and B. Pursuant to Section 257(3)(b) of the Local Government Regulation 2012, resolve to:
1. Change the commencement time of the Ordinary Meeting dated 20 Nov 2025 to 5pm;
2. Change the venue for the meeting to Lake Cootharaba Sailing Club, 24 Boreen Parade, Boreen Point; C. Request that the Chief Executive Officer ensure suitable advertising is undertaken to promote this community based Council Meeting; and D. Note that Council plan to livestream the meeting and place a copy of the recording on Council's website.
Carried.
For: Cr Karen Finzel, Cr Jessica Phillips, Cr Nicola Wilson, Cr Frank Wilkie Against: None
8 REPORTS FOR NOTING BY THE COMMITTEE
Nil.
9 CONFIDENTIAL SESSION
Nil.
10 MEETING CLOSURE
The meeting closed at 2.19pm.
Full Meeting Transcript Meeting Transcript Below - Select To Listen / Share / Download [[ meetingData.is_audio_only ? 'Audio' : 'Video' ]] Clips
Disclaimer: The transcript below is produced by our own transcription systems and will contain errors and omissions, including incorrect speaker attribution. It is provided for informational purposes only and may be inaccurate or incomplete — do not rely on this content; for definitive statements, speakers, decisions and context, always refer to official council sources. We accept no responsibility or liability for any reliance on it.
[[ displayNameWithChair(seg.speaker) ]]
![]()
[[ speechDurationMinutes(seg) ]] [[ isMobile ? 'Min' : 'Minute' ]] Speech
Related official records · topic wording match▤ [[ record.title ]] · [[ record.documents ]] documents ↗
Last Updated: [[ formatDateTime(meetingData.header.writeDate) ]]
My Bookmarks
Loading bookmarks...
No matching bookmarks
No bookmarks match "[[ bookmarkSearchQuery ]]"
Try different keywords, fewer terms, or check spelling.
Tip: Comma-separated terms are matched as whole words.
No bookmarks yet
Bookmark meetings and dialogue segments to find them here.
...
Bookmark #[[ bm.sequence_number || ((bookmarkPage - 1) * bookmarksPerPage + bmIdx + 1) ]]
[[ displaySpeaker(bm.speaker) ]]
![]()
[[ speechDurationMinutes(bm) ]] [[ isMobile ? 'Min' : 'Minute' ]] Speech
[[ formatBookmarkAdded(bm.created_at) ]]
In Context
Full Meeting #[[ bm.meeting_id ]] Bookmark
[[ bm.meeting_date ]]
Summary: [[ bm.synopsis ]]
Councillors:
[[ bm.Councillors.join(', ') ]]
Committee Members:
[[ bm.Committee_members.join(', ') ]]
Non Committee Members:
[[ bm.Non_committee_members.join(', ') ]]
Executive:
[[ bm.Executive.join(', ') ]]
Apologies:
[[ bm.Apologies.join(', ') ]]
Public Question Time:
[[ bm.publicQuestionTime.join(', ') ]]
Deputations:
[[ bm.Deputations.join(', ') ]]
[[ formatBookmarkAdded(bm.created_at) ]]
...
