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2015-12-08 Planning and Organisation Committee Agenda
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PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
Page 39 of 68
PLANNING & ORGANISATION COMMITTEE MEETING AGENDA 8 DECEMBER 2015
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Attachment 3 - Project Stages & Estimated Timeline
4-hub-26 1 19 - 30-Sep-19
Full Project Team 1-Jan-18 - 31-Oct-1 Nov-18 uno Stag
i-fFebl6 4AprI6 commencement of Stage 4 ntingency Stage ntingency itingency
Gis Project Strategic Planner i
Officer Manager Admin Officer | |
se es
| i-Jul-15 - 30-Jun-16 1-Jan-1 1-D 17 1-Jan-18 - 31-Jul-18 — sa sa
1-Oct-15 1-Jan-16 1-Apr-16 1-Jul-16 1-Oct-16 1an-17 1-Apr-17 1-Jul-17 1-Oct-17 14an-18 1-Apr-18 1-Jul-18 1-Oct-18 1-Jan-19 1-Apr-19 1-Jul-19
BREAKDOWN OF PROJECT STAGES
Stage 1: Preparation Stage 2: Initial Consultation Stage 3: Planning Scheme Stage 4: State Interest Review* Stage 5: Public Consultation and Adoption of — Stage 6: Finalise, Launch
(prior to project commencement) Preparation Planning Scheme & Review
Estimated 1 July 2015 — 30 June 2016 May — December 2016 January — December 2017 January — July 2018 August 2018 — April 2019 May 2019 - June 2019
Timeframes I _ | (contingency October 2018) (contingency June 2019) (contingency September 2019)
Description Collect, research and analyse Establish general position & philosophies. Draft new planning scheme. Legislative requirements and Consultation on draft planning scheme. Launch new planning
data which will inform Obtain approvals to proceed to drafting new approvals. Council & Ministerial approvals. scheme & finalise project
planning scheme. Establish _ planning scheme.
resources, budget estimates
|& timeline. | | | |
Major * Collect, research and e Prepare draft Directions Paper for consultation. « Draft proposed new planning | ¢ Request to Minister for State ¢ Public consultation once Ministerial & Council e Develop communications
deliverables/ analyse data to inform the | « Workshop with various internal stakeholders on scheme (12 months)* Interest Review of draft approval has been provided (min. 45 business plan.
tasks new planning scheme issue identification and lessons from Input from relevant planning scheme. days). * « Planning system data
(ongoing throughout current/previous planning policy stakeholders, steering e Finalise Community e Review submissions and make any relevant population and system go-
project). « Discussions with DILGP to identify any areas that, committee and peer review Engagement Plan. changes to new planning scheme (min. 55 live.
¢ Develop project brief/ plan, will influence how the new planning scheme is panel. State Interest Review (min. 60 business days) — note: if significant changes are | « Design, layout and print
Gantt chart and associated prepared (including areas under review such as ___e Revise & expand CE Plan. days if Minister is satisfied, required then public consultation process planning scheme
preparatory documents. the QPP, SEQRP and SIP and how State « Planning system (eg. ePlan) repeat process if Minister not recommences. (including online
¢ Obtain sign off on project Planning Interests can be appropriately investigation & configuration. satisfied) and amendments to __e Council report on submissions endorsing any functionality).
plan and resource integrated at a refined local level). Report to Council seeking new planning scheme if changes arising from submissions. Planning scheme launch.
requirements in preparation |» Workshop with Councillors to establish general adoption of draft and direction | required. * Council resolution to proceed with amended e Roll out training for key
for 2016/17 budget position and philosophies (May 2016). to write to the Minister (could | ¢ Revise draft scheme as draft. areas within Council who
development. e Council report endorsing commencement of the take more than one round of requested by the State e Provide advice to Minister on actions. may require an
Recruit and appoint new planning scheme and drafting process. reports) (assume various back and forth |» Ministerial approval (min. 40 business days if understanding of the new
additional staff. ¢ Community consultation (Inform) on the « Prepare a report for the communications with State until successful) — note: may contain conditions on planning scheme (eg.
¢ Redesign and fit-out Directions Paper. Minister outlining all both parties happy). approval to adopt the planning scheme. Local Laws, Environmental
appropriate office e Prepare a formal statement of state interests and consultation with State and e Report to council on State « Amend as requested IF required by the State Health, DA Planners, etc.).
accommodation. how we propose these will be considered in the community that has occurred | Interest Review and requested | « Forward amended draft to Minister with report on |» Debrief with key
« Draft CE Plan. planning scheme through process to date as changes, seek adoption of consultation process and consideration of stakeholders & document
« Advice to Minister seeking state interest in the well as the communication revised draft scheme for the submissions including whether any changes lessons learnt.
scheme and Ministerial approval (Min. 20-30 strategy proposed for the draft) purpose of consultation and affect State Interests. # Close project.
business days) scheme and a report on how | endorsement of engagement _ « Ministerial approval (min. 40 business days if
« Establish ‘steering committee’ and source the planning scheme plan. successful).
external peer review experts. coordinates and integrates 3 * Council adoption of new planning scheme.
* Receive Ministerial approval and confirmation of | matters of state and regional Sere reece ey rece eae!
state interests, inclusions and exclusions. interest including the SPP and) elections early 2018.
¢ Report to Council with State and any CE SEQRP.
feedback and propose framework for the new
scheme. “Sub-tasks to be broken down
and expanded once Project
| ___Manager has commenced. | |
Responsibility Principal Strategic Land Use Principal Strategic Land Use Planners, Project Manager Project Team Project Manager Project Team Project Manager
Planners, and
Individual project manager's for * Planning Staff in the Planning & Environment Branch
each study, strategy, plan can also assist with this process.
8of8 1, Project Brief - New Noosa Planning Scheme v1.1
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