2015-12-08 Planning and Organisation Committee Agenda

PLANNING & ORGANISATION COMMITTEE MEETING AGENDA                             8 DECEMBER 2015


CORPORATE SERVICES DEPARTMENT REPORTS
Procurement and Fleet

4     SOLE AND SPECIALISED SUPPLIER LISTINGS
Author           Procurement/Contracts Advisor, Leigh Mooney
                 Corporate Services Department

Index            ECM/Subject/Purchasing and Supply Matters

Attachments      1.    Sole Supplier List
                 2.    Specialised Supplier List



EXECUTIVE SUMMARY

The purpose of this report is to present an updated list of sole suppliers to Council for
adoption as exceptions to the general contracting provisions contained in the Local
Government Regulation 2012.

RECOMMENDATION

That Council note the report by the Procurement/Contracts Advisor to the Planning and
Organisation Committee dated 8 December 2015 and:

A.    Adopt the Sole Supplier list as shown as Attachment 1 to the report; and
B.    Adopt the Specialised Supplier list as shown as Attachment 2 to the report.

REPORT

The Local Government Regulation 2012 (“the Regulation”) provides for different
methodologies to establish medium and large sized contracts.

Medium sized contacts, defined as being of contract value greater than $15,000 and less
than $200,000 (exclusive of GST), require three (3) written quotations to be invited.

Large sized contracts, defined as being of contract value greater than $200,000 (exclusive of
GST), require written tenders by public invitation.

The Regulation (Section 235) allows exceptions to these requirements under certain
circumstances, including where the suppliers are sole providers of a good or service:

A local government may enter into a medium-sized contractual arrangement or large-sized
contractual arrangement without first inviting written quotes or tenders if -
(a)   the local government resolves it is satisfied that there is only 1 supplier who is
      reasonably available; or
(b)   the local government resolves that, because of the specialised or confidential nature of
      the services that are sought, it would be impractical or disadvantageous for the local
      government to invite quotes or tenders.




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