2022-05-16 General Committee Meeting Agenda

GENERAL COMMITTEE MEETING AGENDA                                                 16 MAY 2022


   5    2122Q125 – CONTRACT FOR PROJECT MANAGMENT SERVICES FOR 2022
        FLOOD RECOVERY AND RECONSTRUCTION

   Author:    Disaster Reconstruction Coordinator, Julie Calvert
              Infrastructure Services Department

   Index:     ECM/ Subject/ Disaster Operations

   Attachments:    1.     Current sites nominated for REPA Cat B submission for
                          reconstruction

   EXECUTIVE SUMMARY
       The February 2022 flood event (known as Alpha22) has been deemed an eligible
        disaster by the State Government.
       Council activated and were granted a request for Disaster Recovery Funding
        arrangements (DRFA) which are administered by the Queensland Reconstruction
        Authority (QRA).
       During this event, a significant number of Council essential assets were affected and
        will require reconstruction to return them to the prior standard. The reconstruction
        value estimate is between $20,000,000 to $30,000,000 (still to be qualified).
       Further advice indicates Council would also have a number of other essential assets
        that have been identified as suitable for reconstruction to ensure greater resilience
        during future events. Estimated value is yet to be determined for these projects that
        DRFA terms as resilience or betterment.
       QRA have set out guidelines to help administer the DRFA requirements which include
        prescribed application process requiring justification and evidence. It is expected
        having an experienced Project Management lead who have worked with QRA before
        will lead to a high level of recovery by Council.
       Recommendation is to award a contract for Project Management services to lead the
        management of Council’s DRFA activities for a period of 27 months to September 30,
        2024 - the DRFA acquittal date. The contract will not exceed $2,100,000.00 GST
        exclusive.

   RECOMMENDATION
   That Council award Contract number 2122Q125 to Erscon Engineering Consultants
   (Erscon), under Section 234 – Exception for LGA arrangement, of the Local Government
   Regulation 2012, to provide Project Management Services to lead the Disaster Recovery
   Funding Arrangements (DRFA) activities as per the guidelines outlined by the Queensland
   Reconstruction Authority (QRA), for a term of 27 Months to the (maximum) value of
   $2,100,000.00 GST exclusive as follows:
   A.   $2,000,000 for Project Management services that will exist until the DRFA acquittal
        date of September 30, 2024. These costs will be recoverable under the guidelines of
        the DRFA so Council will not have to fund this cost; and
   B.   $100,000 for submission administration that will exist until the DRFA acquittal date of
        September 30, 2024. These costs are not recoverable under the guidelines of the
        DRFA and will need funding by Council. It is proposed that the Disaster Management
        Reserve restricted cash be used to fund this activity.

   REPORT
   1.   Project Background
   The management of the Alpha22 event for the phase during and immediately after Counter

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