2022-05-16 General Committee Meeting Agenda

GENERAL COMMITTEE MEETING AGENDA                                                 16 MAY 2022


   Disaster Operations (CDO) & Emergency Works (EW) are due for completion by 3 June 2022
   and the application for reimbursement via the DRFA is due 30 September. The following
   activities are underway:
       There were over 500 work orders raised which are being managed accordingly.
       Progress in completing work orders is on track with no major risk to cost recovery as
        per the guidelines.M
       Erscon were highly engaged in leading activities and implementing protocols that will
        ensure that Council are likely to receive the highest cost recovery compared to prior
        disaster events.
   The next phase of the DRFA program is the reconstruction and resilience phase. There are
   several different funding streams applicable during this phase:
       Reconstruction of Essential Assets (REPA) Category B: which focuses on returning
        essential assets to the standard they were prior to the event. Funding for these areas
        is included in the original request made to QRA for DRFA. For Council this includes
        sites such as Black Mountain Road Landslip.
       Reconstruction of Essential Assets (REPA) Category D: which focuses on
        reconstruction of assets to a more robust level or improving assets not included in the
        essential asset definition. Funding for these areas is a separate funding arrangement
        that will be announced by end of May 2022. This could include repatriating the Noosa
        Trail network, especially the Blackpinch Trail landslip.
   To comply with the DRFA guidelines, the scope of work that Council needs to undertake to
   reconstruct the sites and meet the DRFA guidelines to the standard expected of QRA is
   significant.
   In general, the scope includes:
   a.   QRA Submission preparation
           On site damage assessments and collection of supporting evidence (photos,
            etc.).
           Preparation of damage scope with a Registered Professional Engineer of
            Queensland review for current engineering standards, including population of
            scope forms to QRA requirements.
           Upload and verification of submission to MARS portal.
           Infield assessment with compliance and Value for Money QRA teams, including
            any formal responses for queries raised.
   b.   Project Management - REPA Cat B (Reconstruction)
            Scope verification based on approved scope and negotiations with QRA.
            Procurement support including contract documentation, tender assessment and
             recommendations.
            Preparation of market price update submission including lodgement via the
             MARS portal.
            Contract administration.
            Superintendency and site-based inspections (works supervised by RPEQ).
            Monthly project and submission reporting to QRA guidelines.
            Acquittals.
   c.   Betterment & Resilience – REPA Cat D
             Identification of potential project scope which will meet the QRA requirements
              including initial assessment of cost/benefit ratios with likely REPA scope.
             Development of scope with RPEQ review.
             Submissions, lodgement and verification of scope and cost information through
              MARS portal.
             Reporting to QRA guidelines.
             Acquittals.

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